Call to Order. The meeting was called to order at 7:30 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick, deputy clerk Joan Rademacher and highway patrolman Dennis Farrell were present. There were no other attendees.

Statement of Public Notice. The chair directed that the minutes show notice of the Town Board meeting was published in the January 5, 2006 issue of the Star and a copy was faxed to the Capital Times. Copies were also posted on the three town bulletin boards on January 5, 2006.

Pledge of Allegiance. Joan Rademacher led the Pledge of Allegiance.

Approve Minutes of Prior Meetings. Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the November 28 and December 12, 2005 Town Board Meetings as presented.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

Presentation from the Public. None

Report on Town Roads. Dennis Farrell reported that the plow hitch on his truck had broken and that it cost $800 to replace. He also has had trouble with a sensor light and with the truck using oil. A mechanic came out and determined that the hand primer was not functioning and the dipstick needed to be re-calibrated. Dennis will be keeping track of engine hours versus oil used and if consumption is too great a new engine will be ordered.

New signage has been received for the Town. These are highly reflective large lettered signs and therefore much easier to see and read.

Alliant Energy had to do work in Drovers Woods and needed to burrow under the road. A temporary patch will get the road through the winter and will be replaced with a permanent patch in the spring.
The City of Sun Prairie is going to reconstruct their part of Town Hall Drive north of State Road 19. They would like to extend the curb into the Town of Sun Prairie. Dennis has said that would be acceptable; however, the City needs to contact the landowner as to the field access.

As the Town is applying for a signage grant a traffic count was done. In 1999 a traffic count was done on Bailey Road, west of Bird Street and the count recorded 2340 vehicles a day. The current count recorded 4510 vehicles travel that portion of Bailey Road per day.

The Town purchased 150 tons of salt from Columbia County. Dennis is hopeful that this should be enough for the winter.
It was reported that there is a great deal of garbage along the west side of Bird Street. The Town feels a lot of this could be lost from vehicles heading towards the City’s recycling center. Dennis will talk with Larry Herman, City Public Works Director to ask him about the City taking care of this.

Dennis Farrell has accepted a bid from Seltzner Door Service to have a door opener installed in the building adjacent to the garage for the Town pick-up. Their bid of $585 was the lowest.

Consider and Take Action re: Intergovernmental Agreement with the City of Sun Prairie regarding portions of Bird Street, Bailey Road and Town Hall Drive. Larry Herman, City of Sun Prairie Director of Public Works dropped off the Intergovernmental Agreement that was approved by the City of Sun Prairie Council. There were no changes made to the document. Moved by Vernon Pogue, second by Doug Yelk to approve the Intergovernmental Agreement with the City of Sun Prairie and the Town of Sun Prairie regarding portions of Bird Street, Bailey Road and Town Hall Drive.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

Report re: Meeting with City of Sun Prairie Planning Dept and East End Developers. The Board discussed the City of Sun Prairie’s review of the petition for preliminary plat approval submitted by Kennan Crothers for the “West End Addition to the East End”. The Board’s consensus was that their comments were viable and therefore should be considered by the Town’s Plan Commission.

Discussion re: Future Meeting with City of Madison and City of Sun Prairie. Chairman Updike, Plan Commission Chairman Fetterly and Clerk Quick, representing the Town of Sun Prairie will be attending a meeting with the Cities of Madison and Sun Prairie on Thursday, January 12, 2006 in the City-County Building. The Board reviewed and discussed the map received from the City of Madison showing various boundary and ETJ lines. This meeting is for the purpose of establishing possible long-term boundary agreements.

Audit and Pay Bills.

The Board reviewed the invoice payments and Vernon Pogue made the motion, second by Doug Yelk to approve payment as presented with the additions listed.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

Old Business/New Business

  • Supervisor Pogue reported that the EMS was over-budget for 2005 because of having to pay minimum wage to the EMT’s and fewer runs. He also reported that the billing is now done in a timely manner.
  • Clerk Quick reported that she and Dennis Farrell have completed the Signing Enhancement Grant and $6500 is the amount applied for.

Correspondence

  • Clerk Quick received 2 food inspection reports that were shared with the Board.
  • The property located on Cardinal Lane, which has an issue with property maintenance, has been sold and a building permit obtained to start improvements.
  • Dane County Towns Association meeting will be held on Wednesday, Jan. 10, 2006 at the Town of Madison.

Set Next Meeting Date/Adjournment. Moved by Vernon Pogue, second by Doug Yelk to set the next regular Town Board meeting for Monday, January 23, 2006 and adjourn the meeting.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

The chairman declared the meeting adjourned at 9:45 P.M.

Correct Attest,

Joan M. Rademacher, Deputy Clerk