The Town Board of the Town of Sun Prairie met on Monday, May 8, 2006 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road, Marshall, Wisconsin.

Call to Order. The meeting was called to order at 7:30 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick, deputy clerk Joan Rademacher and highway patrolman Dennis Farrell were present. Also present were Dennis Moungey, Payne & Dolan and Randy Howland, Wolf Paving.

Statement of Public Notice. The chair directed that the minutes show notice of the Town Board meeting was published in the May 4, 2006 issue of the Star and a copy was faxed to the Capital Times. Copies were also posted on the three town bulletin boards on May 4, 2006.

Pledge of Allegiance. Joan Rademacher led the Pledge of Allegiance.

Approve Minutes of Prior Meetings. Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the April 24, 2006 Town Board Meeting as presented.
AYE: Updike, Pogue and Yelk
Voting NAY: None
Absent: None
Motion carried.

Presentation from the Public. None

Open and Review Bids for 2006 Highway Projects. Chairman Updike opened the bids for 2006 highway projects. As stated in the Advertisement for Bids the bids were opened but a contract will not be awarded until the May 22, 2006 meeting. There was considerable discussion on the higher than expected cost of the roadwork. The Board agreed they would need to review priorities.

Report on Town Roads Dennis Farrell reported on the following:

  • The steam cleaner purchased in the late 1960’s needs to be replaced. Consensus of the Board was to purchase a new one.
  • Dennis & Wes will be constructing a structure for the generator. Dennis explained that the structure would have to have sides that open as the generator has an air-cooled engine.

Discuss/Develop Compliance Assurance Plan for Recycling Program. The Wisconsin Dept. of Natural Resources has mandated that in order to be eligible for a recycling grant all responsible units (RU) are required to develop a Compliance Assurance Plan (CAP) in partial fulfillment of the basic criteria for an effective recycling program (s. NR 544.04 (9g), Wis. Adm. Code). A CAP will describe the procedures a RU will follow in order to assure compliance with local recycling regulations/ordinances. This will formalize steps to address ordinance violations related to recycling.

Chairman Updike stated an issue could be how to monitor the waste haulers. He asked Clerk Quick to find out what area municipalities are doing that have Waste Management as their hauler and to check with Waste Management’s recycling coordinator. A plan must be completed by August 1, 2006.

Audit and Pay Bills. The Board reviewed the invoice listing. Moved by Doug Yelk, second by Vernon Pogue to approve payment of bills as presented with the hand-written additions.
Voting AYE: Updike, Pogue and Yelk
Voting NAY: None
Absent: None
Motion carried.

Reports

  • Transport 2020 – Chairman Updike reported that the second phase of Transport 2020 is under way. A study team will refine the details of the initial start-up transit system. This study area reaches east from the City of Middleton to the Sun Prairie city limits, and south from Lake Mendota to the Beltline.
  • Joint Planning with Cottage Grove – Chairman Updike stated that the discussions with Cottage Grove are going well. Attorney Mark Hazelbaker attended the April 27 meeting and all in attendance feel they are very close to a proposal on a commercial area.
  • Economic Development – DCTA – Discussion was on development in blighted areas that you want to revitalize that would not be annexed. Grant money is available to encourage economic development in rural areas. Consensus was that if someone approached the Town Plan Commission with a plan for development in a rural area the Town would be able to give information on obtaining grants.
  • Schuster Family LLC, Plat – Clerk Quick shared with the Board the Declaration of Covenants and Restrictions for the Schuster lots and also the Declaration of Covenants and Restrictions regarding Stormwater for each lot. She also reported that the letter of credit for the road has been received along with park fees in the amount of $3600 and developer’s escrow fees in amount of $500. The conservation easement has been signed and map received showing area designated for this easement. A letter has been sent to Norbert Scribner at Dane County Planning and Development saying that all is complete and the plat is ready to be signed and recorded.
  • Town Lawyers’ Conference – Clerk Quick attended this conference held on April 27. She shared the agenda with the Board and talked about the Livestock Facility Siting Ordinance. As the County is not going to address this issue it will be up to the local municipalities to address. This issue is also on the agenda for the Wisconsin Towns Seminar that will be held May 9.

Old Business/New Business

  • Clerk Quick shared the 2005 Annual Report Recycling Program Accomplishments and Actual Costs with the Board. She also had the 2004 and 2005 recycling amounts for the various recycling materials and garbage collected. The Town of Sun Prairie meets expectations for recycling and therefore have qualified for the recycling grant.

Correspondence

  • Clerk Quick reported the beer and liquor licenses hearing will be part of the June 12 Town Board Meeting.
  • Dane County Towns Meeting will be held in Middleton on May 10, 2006.
  • Supervisor Pogue stated the EMS Commission is having an informal gathering to get acquainted with the new Village President.

Set Next Meeting Date/Adjournment. Moved by Vernon Pogue, second by Doug Yelk to set the next regular Town Board meeting for Monday, May 22, 2006 and adjourn the meeting.
Voting AYE: Updike, Pogue and Yelk
Voting NAY: None
Absent: None
Motion carried.
The chairman declared the meeting adjourned at 9:50 P.M.

Correct Attest,
Joan M. Rademacher, Deputy Clerk