Call to Order. Chairman Updike called the meeting to order at 7:30 P.M. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick, deputy clerk Joan Rademacher and highway patrolman Dennis Farrell were present. Also in attendance were Fred Schuster, Randy Koch, Keith Rademacher and Brian Rademacher.

Statement of Public Notice. The chair directed that the minutes show notice of the Town Board meeting was published in the March 22, 2007 issue of the Star and a copy was faxed to the Capital Times. Copies were also posted on the three town bulletin boards on March 23, 2006.

Pledge of Allegiance. Joan Rademacher led the Pledge of Allegiance.

Approve Minutes of Prior Meetings. Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the March 12, 2007 Town Board Meeting.
Voting AYE: Updike, Pogue and Yelk
Voting NAY: None
Absent: None
Motion carried.

Presentation from the Public. None

Allow Public Comment – Consider and Take Action re: Petition #9674 by R. Schuster to change the zoning from A-1 Ex Ag to R-1 Residential to create one lot north of 5824 Prospector Lane, section 12. Supervisor Yelk commented that this area is designated for residential development and that the plan commission recommends approval. Moved by Doug Yelk, second by Vernon Pogue to approve petition #9674 by R. Schuster to change the zoning from A-1 Ex Ag to R-1 Residential to create one lot north of 5824 Prospector Lane in section 12.
Voting AYE: Updike, Pogue and Yelk
Voting NAY: None
Absent: None
Motion carried.

Consider and Take Action re: Operator license for C. Rezza. The Board reviewed the application, history check and class certificate for C. Rezza. After discussion it was moved by Doug Yelk, second by Vernon Pogue to approve the operator license for C. Rezza.
Voting AYE: Updike, Pogue and Yelk
Voting NAY: None
Absent: None
Motion carried.

Consider and Take Action re: Farm Plan for R & L Koch, section 14. Supervisor Yelk commented that the Koch’s had come before the plan commission asking for a rezone on this parcel. The plan commission denied the rezone because the parcel is located in a mineral extraction protection area. They were told that they could pursue this as a farm. As the plan commission had not seen the farm plan by the Koch’s he recommended that it go back to the plan commission for review at their next meeting. Moved by Doug Yelk, second by Vernon Pogue to refer this back to the plan commission for comment at the April meeting.
Voting AYE: Updike, Pogue and Yelk
Voting NAY: None
Absent: None
Motion carried.

Report on Town Roads

  • Discuss 2007 Road Projects, Recommendations and Options
  • Dennis Farrell reported on the condition of various roads in the Town. He presented estimates on the cost to repair these roads. A lengthy discussion occurred regarding the deterioration of the roads, borrowing costs and yearly maintenance. After discussion it was moved by Lyle Updike, second by Vernon Pogue to increase highway expenditures by $950,000 over the current $396,297 approved 2007 highway budget; and that we borrow no more than $950,000 on a ten year note and have a minimum annual payment of $160,000. This will be presented to the electors at the annual meeting on April 11, 2007.

Voting AYE: Updike, Pogue and Yelk
Voting NAY: None
Absent: None
Motion carried.

Review County Parks and Open Space Plan. Chairman Updike stated that the County Parks and Open Space Plan will have implications in our Land Use Plan and will also impact our discussions on boundary agreements with Cottage Grove, Madison and Sun Prairie. The Board discussed the areas in the Town of Sun Prairie that are identified, specifically O’Keefe Trail connecting McCarthy Park with Patrick Marsh. A copy of the final plan will be in the Town Hall office for anyone to review.

Consider Action re: Public Access Cable Channel. Supervisor Pogue talked with Mr. Vowell from Charter Communication in regards to having the residents of the Town of Sun Prairie cable channel instead of the Madison channel. The contract specifies the Sun Prairie channel. Mr. Vowell is checking into switching the channel. He will get back to supervisor Pogue regarding this matter.

Consider Contribution to Collaboration Council. Chairman Updike stated that Jerry Derr, Dane County Towns Association, is asking for broader support for the collaboration council. The amount asked is based on assessed valuation. After discussion Doug Yelk moved, second by Vernon Pogue to support a contribution of $207.00 to the collaboration council.
Voting AYE: Updike, Pogue and Yelk
Voting NAY: None
Absent: None
Motion carried.

Review draft proposal of the Intergovernmental Agreement between the Village of Cottage Grove and the Town of Sun Prairie. As maps are not available at this time this item was deferred to a future meeting.

Audit 2006 Financial Books of the Clerk and Treasurer. The books of the Clerk and Treasurer were presented for consideration and audit. Each set of books shows December 31, 2006 general fund cash balance of $501,982.01; the general fund does include a capital fund amount of $255,064.00. The Town’s escrow account has a balance of $47,052.52 and the park fund balance is $80,529.66. Total amount in Town Accounts is $501,982.01. The Board members signed each book, acknowledging the audit and balancing of the books. Following is the audit report.
Town of Sun Prairie
2006 Audit Report

Town of Sun Prairie2006 Audit Report

We, the undersigned Town Board of Sun Prairie having examined the records of the Town Clerk and the Town Treasurer and finding them to be true and correct, do hereby approve said records.
Signed and dated March 26, 2007.
Chairman, Lyle Updike
Supervisor, Vernon Pogue
Supervisor, Doug Yelk

Discuss and Take Action re: Sick Time Bank. Clerk Quick handed out a draft of a sick leave bank program. After review and discussion it was moved by Doug Yelk, second by Vernon Pogue to approve the sick time bank policy as drafted.
Voting AYE: Updike, Pogue and Yelk
Voting NAY: None
Absent: None
Motion carried.

Audit and Pay Bills. The Board reviewed the invoice listing. Moved by Vernon Pogue, second by Doug Yelk to approve payment of bills as listed along with the addition of the collaborative council contribution of $207.00.
Voting AYE: Updike, Pogue and Yelk
Voting NAY: None
Absent: None
Motion carried.

Old Business/New Business

  • Treasurer Rademacher asked about the policy regarding being paid for unused vacation. The consensus was that she could receive pay for unused vacation time.
  • Received a Material Storage Site Management report on the salt shed. The report stated all items passed inspection.

Correspondence

  • Chairman Updike received from Madison Metro Sewerage District information on land application and # of acres involved and an open invitation to visit the plant.
  • Dane County Emergency Management sent information on purchasing desktop weather radios at a cost of $27.99 plus tax. Consensus was to have available a sign-up sheet at the April 3 election for anyone interested in purchasing one.

Agenda for next Meeting. Determine text to be placed on Veteran Memorial.

Set Next Meeting Date/Business/Adjournment. Moved by Vernon Pogue, second by Doug Yelk to set the next regular Town Board meeting for Monday, April 9, 2006 and adjourn the meeting.
Voting AYE: Updike, Pogue and Yelk
Voting NAY: None
Absent: None
Motion carried.
The chairman declared the meeting adjourned at 10:50 P.M.

Correct Attest,
Joan M. Rademacher, Deputy Clerk