The Town Board of the Town of Sun Prairie met on Monday, March 24, 2008, at 7:30 p.m. at the Town Hall, 5556 Twin Lane Road, Marshall, WI.

Call to Order. The meeting was called to order at 7:30 p.m. by chairperson Lyle Updike.  Supervisors Vernon Pogue and Doug Yelk, treasurer Cindy Yelk and clerk Claudia Quick were present.  Two other people were also present.

Statement of Public Notice. The chair directed that the minutes show notice of the meeting was published in the March 20, 2008 issue of The Star; notice was also faxed to the Capital Times.  Copies were also posted on the three town bulleting boards on March 22, 2008.

Pledge of Allegiance. Claudia Quick led the pledge.

Approve Minutes of Prior Meetings.   Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the March 10, 2008 Town Board meeting with the correction of Doug Horstmeyer’s name.

Voting Aye:  Updike, Pogue, and Yelk

Voting Nay: none

Absent:  none

Motion carried

Presentation from the Public. Joyce Bannach, 2667 Sylver Ridge, was interested in learning about the approval of the second drive for the lot at the corner of Sylver Ridge and Alvin Road.

Report on Town Roads.  Dennis Farrell was not at the meeting, the clerk reported for him.  Today he was filling potholes near the RR tracks on Twin Lane and Baxter.  A resident has commented that he thinks Lonely Lane should be closed or posted due to the extremely rough condition of the surface of the road.  They will be putting some storage racks in second garage for seasonal storage of sanders etc.

Allow Public Comment – Consider and Take Action re:  Petition #9848 by Sylvia Drunasky to change the zoning from RH-1 to R-1A Residential to create new residential lot, section 16.  (This petition is a re-do of Petition #9733, where the CSM was not filed in time and the petition became void.)  The reason for the rezone is to create two residential lots (one residence already exists).  Moved by Doug Yelk, second by Vernon Pogue to approve the zoning change with the condition that there be a joint driveway serving both lots.

Voting Aye:  Updike, Pogue and Yelk

Nay: none

Absent:  none

Motion carried

Consider and Take Action re:  Preliminary CSM for S. Drunasky.  Moved by Doug Yelk, second by Vernon Pogue to approve, with the addition of the neighboring use language.

Voting Aye:  Updike, Pogue and Yelk

Nay: none

Absent:  none

Motion carried

Allow Public Comment  – Consider and Take Action re:  Petition #9857 by James, Jerry and Mark Bradley to separate existing farm buildings from the farm and creation of one residential lot and reconfigure existing residential lot, section 28.  The rezone will separate the existing farm buildings from the farm and create one residential lot for existing house and reconfigure a second existing residential lot.  Moved by Doug Yelk, second by Vernon Pogue to approve the zoning change with a deed restriction to prohibit residential development on the A2(4) parcel.  Additionally the Board will allow a variance from the Town ordinance requiring 40,000 sq ft lot for lot 3.

Voting Aye:  Updike, Pogue and Yelk

Nay: none

Absent:  none

Motion carried

Consider and Take Action re:  Preliminary CSM for J Bradley.  Moved by Doug Yelk, second by Vernon Pogue to approve, with the addition of the neighboring use language.

Voting Aye:  Updike, Pogue and Yelk

Nay: none

Absent:  none

Motion carried

Consider and Take Action re:  Village of Marshall Request for Arbitration regarding EMS.   The Town of Sun Prairie has designated Attorney Charles Koehler as it’s arbitrator.  The following motion was made during the March 10 Board meeting,  “Motion by Vernon Pogue, second by Doug Yelk to retain the person which Mark suggests as the arbitrator for the Town of Sun Prairie”.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent:  none

Motion carried

Consider and Take Action re:  Resolution allowing the Clerk to Appoint Registration Deputies.  The resolution allows the Clerk to appoint registration deputies for use on Election Day to assist with registration of non-registered voters as they come to the polls.  Moved by Doug Yelk, second by Vernon Pogue to approve said resolution.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent:  none

Motion carried

Consider and Take Action re:  MABAS Resolution (Mutual Aid Box Alarm System) for EMS.   S.S.166.03 (2)(a) 3, provides that the standards for fire, rescue, and emergency medical services shall include the adoption of the intergovernmental cooperation Mutual Aid Box Alarm System (MABAS) as a mechanism that may be used for deploying personnel and equipment in a multi-jurisdictional or multi-agency emergency response.  Moved by Vernon Pogue, second by Doug Yelk to approve this resolution/agreement.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent:  none

Motion carried

Consider Preliminary Adoption of Design Review Amendment to Building Code Ordinance.   This amendment requires design review of proposed developments such as commercial, industrial, governmental, lighting and exterior changes.  The Plan Commission reviewed and has submitted this final draft.  Moved by Doug Yelk, second by Vernon Pogue to give preliminary adoption to the Design Review Amendment to the Building Code Ordinance.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent:  none

Motion carried

 Audit 2007 Financial Books of the Clerk and Treasurer.  The books of the Clerk and Treasurer were presented for consideration and audit.  Each set of books shows December 31, 2007 general fund cash balance of $496,636.86; the general fund does include a capital fund amount of $196,506.24. The Town’s escrow account has a balance of $43,524.27 and the park fund balance is $84,865.27.  Total amount in Town Accounts is $625,026.40.  The Board members signed each book, acknowledging the audit and balancing of the books.  Following is the audit report.

Town of Sun Prairie 2007 Audit Report

December 31 2007
Bank Record
Checking Account $31948.80
Tax IMMA $144.95
Regular IMMA $27024.76
State Investment Fund #1 Account $457011.39
Sub Total $516129.90
Less Current Outstanding Checks $19493.04
Total $496636.86
Town Record
Beginning Balance $501982.01
Plus Receipts #6182-#6530 $4123280.30
Sub Total $4625262.31
Less Checks #11110-#11792 & Disbursements $4128625.45
Total $496636.86
General Fund Summary
General Fund less outstanding checks $300130.62
General Fund money designated for Capital Projects $196506.24
Total $496636.86
Miscellaneous Fund Summary
Escrowed Funds $43524.27
Park Funds $84865.27

We, the undersigned Town Board of Sun Prairie having examined the records of the Town Clerk and the Town Treasurer and finding them to be true and correct, do hereby approve said records.

Signed and dated March 24, 2008.

Chairman, Lyle Updike

Supervisor, Vernon Pogue

Supervisor, Doug Yelk

Audit and Pay Bills.  The Board reviewed the list of invoices for March.  Moved by Vernon Pogue, second by Doug Yelk to pay the bills, with the addition of the handwritten items.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent:  none

Motion carried

Old Business/New Business.  Doug Yelk attended the County Meeting concerning Salt Brine process.  The Board reviewed the revised Emergency listing for the Town; it will be forwarded to emergency response agencies.

Set Next Meeting Date/Adjournment.  The next meeting date was set for April 14, 2008, at 7:30 p.m.  Moved by Vernon Pogue, second by Doug Yelk to adjourn the meeting at 9:25 p.m.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent:  none

Motion carried

Correct Attest,

Claudia J. Quick, Clerk