Board of Review

The Chair called the first meeting of the Board of Review to order at 7:25 p.m. Notices were posted on the three Town bulletin boards and published in The Star.

Since the Assessment Roll is not complete, motion by Vernon Pogue, second by Doug Yelk to adjourn the meeting until 5:00 p.m., Wednesday, September 10, 2008.

Voting Aye: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Correct Attest,

Claudia J. Quick, Clerk

Town Board Meeting

June 9, 2008

The Town Board of the Town of Sun Prairie met on Monday, June 9 2008, at 7:30 p.m. at the Town Hall, 5556 Twin Lane Road, Marshall, WI.

Call to Order. The meeting was called to order at 7:30 p.m. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, treasurer Cindy Yelk and clerk Claudia Quick were present. Road Patrolman Dennis Farrell was present. Twelve other people attended the meeting.

Statement of Public Notice. The chair directed that the minutes show notice of the meeting was published in the June 5, 2008 issue of The Star. Copies were also posted on the three town bulletin boards on June 6, 2008. Following consultation with Wisconsin Towns Association and Dennis Farrell, road patrolman, the clerk added emergency items to the agenda and posted a revised agenda at 4:00 p.m. on Monday, June 9. Three items were added to the agenda within the 2 hour emergency allowance.

Pledge of Allegiance. Cindy Yelk led the pledge.

Approve Minutes of Prior Meeting. Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the May 12, 2008 meeting.

Voting AYE: Updike, Pogue, Yelk

Voting Nay: none

Absent: none

Motion carried

Presentation from the Public. No one spoke during presentation from the public.

Allow Public Comment re: Petition #9886 by Gary Price to change the zoning from A-2 to R-1 to separate existing residence from lot and create separate buildable lot, 4952 Thorson Road. Dan Birrenkott spoke for the petitioner, describing Price’s intentions to create a separate parcel for his current home by separating it from the larger 16-acre parcel. The remaining lot of approximately 15 acres will stay at A-2 and is a legal residential lot.

Consider and Take Action re: Petition #9886. Moved by Doug Yelk to approve petition #9886 to rezone from A-2 to R-1, lot size to be 40,000 sq ft. Second by Vernon Pogue.

Voting AYE: Updike, Pogue, Yelk

Voting Nay: none

Absent: none

Motion carried

Consider and Take Action re: CSM for Gary Price. Moved by Doug Yelk, second by Vernon Pogue to approve the CSM with the addition of the neighboring use language which states “as owner of the lots on this certified survey map, I hereby stipulate that I and my heirs or assigns will not object to any of the legally permitted uses that occur on the adjoining property”. The Board further stipulates that the east lot line of lot 2 line up (be in line with) with the east lot lines north of lot 2.

Voting AYE: Updike, Pogue, Yelk

Voting Nay: none

Absent: none

Motion carried

Consider and Take Action on #9892 as amended by the County and Town. Moved by Doug Yelk, second by Vernon Pogue to approve #9892 as amended.

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Discussion re: Drovers Woods Homeowners Associated/Lease of Drovers Woods Park. Darren Trejo explained that he recently resigned as president of the Homeowners Assoc., the treasurer, who was the registered agent of the Association also resigned and informed the state. The corporation has no registered agent on file. Everyone else, including directors and other officers have resigned or have not participated for some time. They have been having difficulty finding replacements and people interested in participating or even moving the grass in the park. Mr. Trejo asked if the Town would take custody of the records for safe-keeping. People who are interested in seeing the records can to contact the office.

Discussion then switched to the Drovers Wood Park options. The chair offered the following options:

  • Town maintains as neighborhood park, virtually unchanged, Town mows and that’s about it.
  • Develop as Town Park, add off street parking, indicate boundaries, fence, port potties, picnic tables, shelter. Add signage to indicate it is a Town Park.
  • Sell the parcel and put proceeds in park fund.

There was general discussion among the residents, about how much the park is used, and if there could be interest in doing the upkeep on the park. The by-laws of the Home-owners Association, allows for re-structuring the association to make it less cumbersome. The Board would like the issue resolved by November. The issue will be added to the July 28 agenda.

Report on Town Roads

Consider and Take Action re: Proposal to bury electric line. The overhead power line which goes across Twin Lane and to the extra garage has been accidentally pulled down six times over the years. Denny has gotten two quotes to have the line buried. Moved by Doug Yelk, second by Vernon Pogue to accept quote of Nickels.

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider and Take Action re: Application for Seal Coat Contract under $25,000.00. Moved by Doug Yelk, second by Vernon Pogue to hire Scott Construction to sealcoat several Town Roads. Resolution 6-9-2008A Notice of Bid published in the June 12, issue of The Star. This is for Bailey Road between Bird Street and CTH N.

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider and Take Action re: Application for Cold Mix under $25,000.00. Moved by Doug Yelk, second by Vernon Pogue to have Scott Construction apply cold mix to Baxter and Lonely Lane, as long as it is under $25,000. Resolution Notice of Bid published in the July 17, issue of The Star. This is for Bailey Road between Bird Street and CTH N.

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Emergency Items added to agenda Update on Road Conditions. The following items were added to the agenda as emergency items and were posted at 4 p.m. on June 9, 2008.

Town Board by Resolution to Declare Emergency Road Conditions. Moved by Doug Yelk, second by Vernon Pogue to approve Resolution 6-9-2008B, Declaring Emergency in Town. The emergency is defined as severe road and culvert damage on various town roads due to flooding. This authorizes the Board and Highway Department to bar, restrict and remove unnecessary traffic from the local highways. The emergency declaration becomes effective upon adoption by the Town Board and the forfeiture penalties shall become effective upon publication. Notice was published in the June 19 issue of The Star

Roll Call Adoption:

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Town Board discuss and take action necessary to fix emergency road conditions on Twin Lane Road north of State Highway 19. Dennis Farrell, Road Patrol, described the conditions, saying that the 6 inches of asphalt dropped off the road surface this morning, later today a total of 5 feet had dropped away. Plus there is more undermining at the site. A representative from the county highway department and an engineer will come on Tuesday. Farrell’s suggestion is that what ever the county recommends the Town hire the county to do. Adding that they have the manpower, knowledge and equipment to deal with the emergency. The Town’s crew doesn’t. He asked for authorization to have the county step in and do the emergency work.

Town Board discuss and take action necessary to fix emergency road/culvert conditions on Connors Road. There is the same problem with Connors Road, again he suggests that the County be hired to fix this culvert.

Denny indicated that he and Wesley would be busy with removing debris, fixing shoulders and other items. Denny Farrell and Doug Yelk will meet with the County in the morning (June 10).

Moved by Lyle Updike, second by Doug Yelk, to direct the road patrolman to use whatever resources necessary to mitigate the emergency conditions on Connors Road and Twin Lane Road, incur whatever expenses are necessary to mitigate those emergency conditions and report to the Board at the June 23 meeting the actions taken and proposals for any additional resources necessary to repair roads and culverts throughout the Town.

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Discussion re: Madison Metro Sewerage District correspondence Updike reported “Basically notification of what they are doing with the Door Creek interceptor.”

Discussion re: Correspondence from Charter Communications Updike reported “Basically what was expected it is the AT&T bill, they will go with the State Franchise.”

Consider adoption of amendment to Ordinance re: Penalty for Delinquent Personal Property Tax, update statutory reference. Moved by Doug Yelk, second by Lyle Updike to update the statutory reference on the ordinance.

Voting AYE: Updike, Yelk

Voting Nay: none

Absent: none

Motion carried

Consider and Take Action re: EMS arbitration issue. Correspondence from Attorney Hazelbaker indicates that he cannot represent us (the EMS district), because of another client he has, on any issues that would have adverse action to the Village of Marshall. Mr. Updike reported briefly on the meeting with the three Town Chairs and Village President of the various jurisdictions making up the EMS. They will continue to meet.

Consider and Take Action re: Comprehensive Plan Amendments/Public Hearing Date. Item will taken back to the Plan Commission for dates.

Discussion re: Wood Mulch Discussion about the town continuing to purchase three loads. People could be asked to contribute $5.00 a truckload, to a fund that will allow the Town to purchase more mulch. Could publicize in the newsletter next spring.

Audit and Pay Bills. The Board reviewed the list of invoices for June. Moved by Doug Yelk, second by Vernon Pogue to pay the June bills with the addition of the handwritten items.

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Old Business/New Business

  • Clerk has submitted the application for County Bridge Aid. Dane County Emergency Management has requested damage numbers for our flooding events. The clerk will be submitting these and tallying them for the remainder of the period. Once disaster is declared, more documentation will be provided to the county.

Set Next Meeting Date/Adjournment. The next meeting date was set for June 23, 2008, at 7:30 p.m.. Moved by Doug Yelk, second by Vernon Pogue to adjourn the meeting at 11:05 p.m.

Voting AYE: Updike, Pogue, Yelk

Voting Nay: none

Absent: none

Motion carried

Correct Attest,

Claudia J. Quick, Municipal Clerk

Town of Sun Prairie