The Town Board of the Town of Sun Prairie met on Monday, July 14, 2008, at 7:30 p.m. at the Town Hall, 5556 Twin Lane Road, Marshall, WI.

Call to Order. The meeting was called to order at 7:30 p.m. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, treasurer Cindy Yelk and clerk Claudia Quick were present. Eight residents attended the meeting.

Statement of Public Notice. The chair directed that the minutes show notice of the meeting was published in the July 10, 2008 issue of The Star. Copies were also posted on the three town bulletin boards on July 11, 2008.

Pledge of Allegiance. Vernon Pogue led the pledge.

Approve Minutes of Prior Meetings. Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the June 9, 2008 Board of Review (adjourned from May 12, 2008) and June 9, 2008 Town Board meeting, in addition the June 23, 2008 Malt Beverage and Liquor License Public Hearing and June 23, 2008 Town Board meetings.

Voting AYE: Updike, Pogue, Yelk

Voting Nay: none

Absent: none

Motion carried

Presentation from the Public. No one spoke during presentation from the public.

Report on Town Roads

  • Update on Public Sector Flood Damage and Costs We are in process of documenting the costs and hours. Total costs are not available as of yet. Mr. Farrell reported that the following week Scott Construction would be doing the cold mix application on Lonely Lane and Baxter Road. The sealcoat crew will return later in the summer.

Discussion re: Bomkamp Circle water retention areas. Mr. Berkowitz, 2711 Bomkamp Circle, was present at the June 23, 2008 Board meeting to discuss the flooding on his lot and the lot to either side of him. He questioned why this was happening. Plat maps and Survey Maps were gathered together and at this meeting, July 14, it was noted that the area of the three lots was low prior to development. It continues to be the low area in the subdivision and therefore the plat shows it as the water detention/retention area. Water from the north side of the subdivision drains to the south side to these detention area. The driveway has a culvert that allows the equalizing of the water in each retention area. These rains have been an extra ordinary rain event. No action was taken.

Discussion re: Twin Lane Road Flooding Issues. The chair indicated that since his property is affected by the flooding on Twin Lane Road, he would recluse himself from this discussion. He asked Vernon Pogue to act as chair. Mr. Updike joined the other residents across from the board. Doug Yelk and Dennis Farrell reported on their inspection of the drain tile as it empties north of State Highway 19. They felt that it was emptying at the rate it should. The camera inspection of the drain tile in Savannah Valley shows that the drain is in good condition. Camera inspection did not extend beyond the plat boundaries, because the developer was only responsible for the plat. The drain tile is not an organized drainage district. It is a privately owned tile by the adjoining landowners. The Town has no authority over the drain tile and has no more interest in it, than it’s share of land benefiting from the drainage. There was extended discussion. Some of the points covered were as follows. Periodically the tile has frozen even prior to the construction of Savannah Valley, it takes a long time to thaw and drain. The water will pond in the southern area of Savannah Valley, in the retention area. There are trees planted directly over the drain tile on the Damrow property. The tile will first drain the area closest to the end. There was also discussion concerning the size of the drain, what, if anything could be slowing the draining. No action was taken.

Consider and Take Action re: Granting Operator Licenses. The clerk received five applications for operator licenses. The Board reviewed the applications and class certificates or existing licenses. Moved by Doug Yelk, second by Vernon Pogue to grant regular operator licenses to John M. Blaska, Natalie Bullis, Molly Smith, and Kayla Klund. Motion did not include granting license to Brian Mellon, due to pending charges.

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider and Take Action re: Building Inspection Fee Schedule. The new fee schedule includes the mechanical fees so that the Town may go to one uniform permit form for all trades effective August 1, 2008. Moved by Doug Yelk, second by Vernon Pogue to approve said fee schedule.

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider and Take Action re: EMS arbitration issue. Mr. Updike reported that they have not met since the last update. Next meeting will be July 22.

Audit and Pay Bills. The Board reviewed the list of invoices for July. Moved by Doug Yelk, second by Vernon Pogue to pay the July bills with the addition of the handwritten items.

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none, Motion carried

Set Next Meeting Date/Adjournment. The next meeting date was set for July 28, 2008, at 7:30 p.m. Moved by Doug Yelk, second by Vernon Pogue to adjourn the meeting.

Voting AYE: Updike, Pogue, Yelk

Voting Nay: none

Absent: none

Motion carried

Correct Attest,

Claudia J. Quick, Municipal Clerk

Town of Sun Prairie