PUBLIC HEARING ON 2009 BUDGET, TOWN ELECTORS MEETING AND TOWN BOARD MEETING

The Town Board of the Town of Sun Prairie met on Monday, November 24, at 7:00 P.M. at the Town Hall, 5556 Twin Lane Road, Marshall, Wisconsin.

Call to Order. The chairman, Lyle Updike called the Public Hearing on the 2009 Budget to order at 7:00 P.M. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick, treasurer Cindy Yelk, office assistant Jo Ramsfield, and highway patrolman Dennis Farrell were present.

Statement of Public Notice. The chair directed that the minutes show that notices of the Public Hearing on the 2009 budget summary and Special Town Meeting were posted on the three town bulletin boards on November 7, 2008. The same notice was published in the November 20, 2008 issues of The Star along with the Town Board Meeting Agenda for November 24, 2008.

Public Hearing on Proposed 2009 Budget. All in attendance received a summary copy of the 2009 budget. Chairman Updike opened the public hearing for comment asking if anyone would like a detailed description of the budget. The public hearing was closed by consensus.

SPECIAL TOWN MEETING OF THE ELECTORS OF THE TOWN OF SUN PRAIRIE, DANE COUNTY

Notice is hereby given of a Special Town Meeting of the Electors of the Town of Sun Prairie on Monday, November 24, 2008. This Special Town Meeting will follow the completion of the Public Hearing on the Proposed 2009 Town Budget, which begins at 7:00 P.M. at the Sun Prairie Town Hall, 5556 Twin Lane Road. The Town Board calls this Special Town Meeting of the Electors pursuant to Section 60.12 (1)(b) of Wisconsin Statutes for the following purposes:

To authorize the town board to exceed the highway expenditures for 2008: Moved by Doug Yelk, second by Vernon Pogue to authorize the town board to exceed the highway expenditures for 2008.

Voting AYE: Updike, Pogue, Quick, Ramsfield, Farrell, D. Yelk and C. Yelk

Voting NAY: None

Absent: None

Motion carried.

To set compensation of elected town officials for the term of office beginning April, 2009 for two years pursuant to Sec. 60.32 of Wis. Statutes. Moved by Doug Yelk, second by Jo Ramsfield to set compensation of elected town officials for the term of office beginning April, 2009 for two years as follows:

  • Chairman – $3500 annual salary with $50 per diem for April 2009-2011
  • Supervisors – $2500 annual salary with $50 per diem for April 2009-2011
  • Clerk – $45,409 annual salary April 2009-2010
  • Clerk – $47,225 annual salary April 2010-2011
  • Treasurer – $6,825 annual salary April 2009-2010
  • Treasurer – $7,098 annual salary April 2010-2011
  • Constable – $1,000 annual salary April 2009-2011

Voting AYE: Updike, Pogue, Quick, Ramsfield, Farrell, D. Yelk and C. Yelk

Voting NAY: None

Absent: None

Motion carried.

To authorize the town board to hire a town officer(s) as an employee and set an hourly wage pursuant of Section 60.10(1)(g). Moved by Dennis Farrell, second by Jo Ramsfield to authorize the town board to hire a town officer(s) as an employee and set an hourly wage ($18. per hour) pursuant of Section 60.10(1)(g).

Voting AYE: Updike, Pogue, Quick, Ramsfield, Farrell, and C. Yelk

Voting NAY: None

Abstained: Doug Yelk

Motion carried.

To approve the total 2009 Highway Expenditures pursuant to Section 81.01 (3) of Wisconsin Statutes. Moved by Doug Yelk, second by Vernon Pogue to approve the 2009 Highway Expenditures of $436,126 which is consistent with the budget summary pursuant to Section 81.01 (3) of Wisconsin Statutes.

Voting AYE: Updike, Pogue, Quick, Ramsfield, Farrell, D. Yelk and C. Yelk

Voting NAY: None

Absent: None

Motion carried.

To adopt the 2008 Town Tax Levy to be paid in 2009 pursuant to Section 60.10 (1)(a) of Wisconsin Statutes. Moved by Doug Yelk, second by Vernon Pogue to adopt the 2008 Tax Levy of $618,186. This sets the town mill rate for the Town of Sun Prairie at 2.53362.

Voting AYE: Updike, Pogue, Quick, Ramsfield, Farrell, D. Yelk and C. Yelk

Voting NAY: None

Absent: None

Motion carried.

Authorize Town Borrowing pursuant to Section 60.10 (1)(a) of Wisconsin Statutes. Moved by Lyle Updike, second by Vernon Pogue to allow the Town Board to borrow up to $30,000 over the total budget amount without authorization of the electorate. (A larger amount would require the approval of the electors of the Town at a Town Meeting.)

Voting AYE: Updike, Pogue, Quick, Ramsfield, Farrell, D. Yelk and C. Yelk

Voting NAY: None

Absent: None

Motion carried.

Any other items as allowed by the electors at a Special Town Meeting, pursuant to Section 60.10 (1) and (2) No new items were brought to the chair for consideration.

Adjournment Moved by Vernon Pogue, second by Doug Yelk there being no other business for the Special Town Meeting of Electors the meeting adjourned. Motion carried.

TOWN BOARD MEETING

Call to Order. Chairman Updike called the regular meeting to order at approximately 7:40 p.m.

Statement of Public Notice. The chair directed that the minutes show that notice of the Town Board meeting was published in the November 20 issue of The Star. Copies were posted on the three town bulletin boards located at the Town Hall, the intersection of CTH TT and CTH N and the intersection of Lonely Lane and CTH N on November 20, 2008.

Approve Minutes of Previous Meeting. Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the November 10, 2008 meeting as presented.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

Presentation from the Public. No one spoke.

Consider and Take Action re: Fees for Town Services Resolution: The Board reviewed the Fee Resolution increasing fees for:

  • Grader $98.00/hour with driver
  • Grader Conservation Work $70.00/hour with driver
  • Front end loader $85.00/hour with driver & $30.00 with broom
  • 7 cu. yd Dump Truck $70.00/hour with driver
  • Pick up Truck $47.00/hour with driver
  • Tractor/Mower $55.00/hour with driver
  • (all charges for equipment include time of departure and return to Town Garage.)
  • Dog License:
  • Neutered/Spayed $11.00
  • Males/Females $16.00
  • Kennel Fees
  • (1-12 dogs) $50.00
  • (over 12) $10.00 each (additional)
  • Hall Rental Non-Resident personal or business $100.00/day
  • Delete from fee schedule: Park Fee on all newly created lots $600.00 per lot

All other fees approved as stated. Moved by Doug Yelk, second by Vernon Pogue to accept Fee Service Resolution with increases.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

Consider and Take Action re: EMS arbitration issue. There was nothing new to report.

Consider and Take Action re: Amendments to proposed 2009 Budget. No Changes. Moved by Doug Yelk, second by Vernon Pogue to approve the 2009 budget as is.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

Consider and Adopt 2009 Town Budget. Moved by Doug Yelk, second by Vernon Pogue to adopt the 2009 Town Budget Summary as presented to the electors.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

TOWN OF SUN PRAIRIE 2008 BUDGET SUMMARY

General Fund
REVENUES
Taxes $ 618186
Intergovernmental Revenues $ 277595
Licenses and Permits $ 10700
Public Charges for Services $ 97210
Miscellaneous Revenue $ 31500
Other Financing Sources $ 162000
TOTAL REVENUES $ 1197191
EXPENDITURES
General Government $ 184819
Public Safety $ 106397
Public Works $ 427060
Health & Human Services $ 4500
Conservation and Development $ 6850
Capital Outlay $ 71301
Debt Service $ 205504
TOTAL EXPENDITURES $ 1006431
Reserve for Capital Purchases $ 50000
Cash Reserves payback $ 90760
Reserve for Contingencies $ 50000
TOTAL EXPENDITURES FOR RESERVES $1197191

Audit and Pay Bills:

Address timely payment of accounts: Claudia and Cindy expressed the difficulty getting bills paid after second meeting of month without a penalty. It was decided to change affected accounts billing dates to the first half of the month. This should eliminate the penalty and interest charges.

Preauthorize postage for tax bill: Cindy proposed using a mailing service for tax bills. This should be more cost effective and will be tried for 2008 tax bills.

Moved by Vernon Pogue, second by Doug Yelk to pay the bills as presented and authorized postage for tax bills.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

Correspondence

Old/New Business:

  • Electrical hook up for kitchen range and new ballasts for hall fluorescent lights; cost $670; will reduce electrical usage/costs by 20%.

Set Next Meeting Date/Adjournment: The next Town Board meeting was set for Monday, December 8, 2008 at 7:30 P.M. Moved by Vernon Pogue, second by Doug Yelk to adjourn meeting.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried. The chairman declared the meeting adjourned at 9:05 P.M.

Correct Attest,

Claudia J. Quick, Clerk