Regular Town Board Meeting

The Town Board of the Town of Sun Prairie met on Monday, February 9, 2009, at 7:30 p.m. at the Town Hall, 5556 Twin Lane Road, Marshall, WI.

Call to Order. Chairperson Lyle Updike called the meeting to order at 7:30 p.m. Supervisors Vernon Pogue and Doug Yelk, Clerk Claudia Quick, Treasurer Cindy Yelk, and Office Assistant JoAnn Ramsfield were present. Angie White, Sun Prairie Volunteer Fire Department, was present.

Statement of Public Notice. The chair directed that the minutes show notice of the meeting was published in the February 5, 2009 issue of The Star. Copies were posted on the three town bulletin boards on February 6, 2009.

Pledge of Allegiance. Doug Yelk led the pledge.

Approve Minutes of Prior Meetings. Moved by Vernon Pogue second by Doug Yelk, to approve the minutes of the January 26, 2009 Town Board Meeting.

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Presentation from the Public: none

Report on Town Roads: Delivery of the new tractor will be February 10, 2009. Farrell and Dorshorst have made repairs to the grader and Wes’s plow truck was into Burke Truck for repairs..

Consider and Take Action re: Preliminary Adoption of Fire Prevention Code Ordinance. Angie White addressed the importance of adopting a uniform fire code for the surrounding municipalities. The ordinance allows for citations and local enforcement of commercial owners in violation. Angie presented a list of commercial properties that they are currently inspecting and stated that the codes were reviewed with the owners. Moved by Doug Yelk, second by Lyle Updike Preliminary Adoption of the Fire Prevention Code as presented

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

A Fire Extinguisher training conducted by Sun Prairie Fire Chief will be held at the Sun Prairie Town Hall for local commercial owners and their employees. There will be no charge for this training.

Consider Preliminary Adoption of Solid Waste Disposal Ordinance. Moved by Vern Pogue, second by Doug Yelk Preliminary Adoption of the Solid Waste Disposal Ordinance with Section 9 – Bond and Revocation of Permit, first paragraph, amended to read, “A permit under this ordinance shall not be effective unless there is on file with the town clerk a cash bond or a bond with a corporate surety duly licensed in the State of Wisconsin in the penal amount determined by the town board.”

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider Preliminary Adoption of Alcohol Ordinance including demerit system. The board explored the options of addressing the three issues at hand in three separate ordinances or addressing all issues in one ordinance. The issues are: the business license, disciplinary action of the operator and/or owner, and hours of sales. After the board reviewed sample ordinances of other municipalities, Doug Yelk accepted the task to draft an ordinance for preliminary adoption. When the board is satisfied with the language of the ordinance a public hearing will be posted. The license holders will be encouraged to attend the public hearing so that they are fully informed as to the consequence for violations.

Consider and Take Action re: EMS Joint Municipal Agreement. There is nothing new to report. No action was taken.

Consider and Take Action re: EMS Arbitration. There is nothing new to report. No action was taken.

Discuss Curbside Collection Program and Bid process. The town five year contract for curbside collection expires December 2009. The clerk will develop a bid packet for trash collection businesses. Bids will be accepted for typical trash collection and for automated trash pickup.

Work on Local Hazard Mitigation Plan Worksheets

The hazard mitigation plan worksheets were reviewed and completed by the board members at the meeting.

Audit and Pay Bills: The Board reviewed the list of invoices for first half of February. There was a recommendation that the plan commission secretary per diem be increased. The board would like the Plan Commission Chair to submit recommendations to the board. Moved by Vernon Pogue, second by Doug Yelk to pay the bills including the hand written additions.

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Old Business/New Business

  • The treasurer will have tax settlement on February 20th. At the same time she will also be paying the County their share of the dog license fees. Thus far Cindy Yelk has issued four dog kennel and 160 dog license.
  • The clerk handed out comparison spreadsheet starting at December 1988 through 2008 that addressed Assessment Ration Market Value, Town Mill Rate, and the three School Districts.
  • Working Lands Initiative workshops scheduled for February 24 is designed to provide local officials and interested citizens with an opportunity to explore tools and strategies to protect working lands in Wisconsin.  Claudia will make reservations for five.
  • The Town received $75 from the Municipal Court for the parking tickets issue by the town constable.

Items to Consider for Next Agenda

  • EMS Joint Municipal Agreement
  • EMS Arbitration
  • Appeal of Provisional License for Citgo employee

Correspondence

  • Local Projects for Federal Stimulus – project should be shovel ready, short deadline for application.

Set Next Meeting Date/Adjournment. The next meeting dates were set for February 23, 2009, at 7:30 p.m. Moved by Doug Yelk, second by Vernon Pogue to adjourn the meeting at 9:30 p.m.

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Correct Attest,

Claudia J. Quick, Clerk

Jo Ann Ramsfield, Office Assistant, Town of Sun Prairie