Regular Town Board Meeting

Call to Order. Chairperson Lyle Updike called the regular semi-monthly meeting to order at 7:30 p.m. at the Town Hall, 5556 Twin Lane Road.  Supervisors Vernon Pogue and Doug Yelk, Town Clerk Claudia Quick, Treasurer Cindy Yelk and Office Assistant JoAnn Ramsfield were present.  The following were also present: Rex Martin, Mark & Chrissy Bursaw, Duane & Elayne Riley, Harold Voigt, John Speropulos, Bill & Lynn Copeland, Joel Schenck, Angie White, Dane County Sheriff Officers John Nelson, Mike Block, and Randy Wiessinger.

Statement of Public Notice. The chair directed that the minutes show notice of the meeting was published in the July 9, 2009 issue of The Star. Copies were posted on the three town bulletin boards on July 9, 2009.

Pledge of Allegiance: Doug Yelk led the pledge.

Approve Minutes of Prior Meetings: Moved by Vernon Pogue second by Doug Yelk, to approve the minutes of the June 22, 2009 Town Board Meeting as written.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent:  none

Motion carried

Presentation from the Public: Officer Nelson presented the monthly service calls report for June 1 – 30, 2009.  Reporting 63 incidents and 67 citations issued.

 Report on Town Roads

  • Consider culvert issue Larson, Town Hall Dr., south of CTH T – the current concrete culvert – D. Farrell recommends  adding an overflow culvert to accommodate the extra water so it does not run over the road.  The chair asked that cost estimates be available next board meeting, plus year to date budget figures.
  • Sealcoating of Bailey Road – Scott Construction has completed the job.  Center lines will be replaced next week.
  • Parking Lot – Wolf will mill later in July.  Denny Farrell will remove the over-grown shrubs before the parking lot is repaved.
  • Entry Door – The second garage service door needs to be replaced.
  • Mowing – Wild Parsnips along the road way has been an issue, W. Dorshort is attempting to control with mowing.  He will make additional passes over the infested areas.

Allow Public Comment – Consider and Take Action re: Request for Speed Limit change on Bailey Rd:  Eight residents of Bailey Road expressed their concerns and support to lower the speed limit on Bailey Road. There was also written and phone correspondence from 2 people in favor of lowering the limit.  There was discussion how to enforce the current speed limit and how it would be enforced if lowered.  The Dane County Sheriff Officers addressed enforcement; supporting the lower speed limit and admitting that significantly increasing patrol on Bailey Road would be difficult for the sheriff’s department.  Lowering the speed limit will not slow the extreme offender.

Moved by Vernon Pogue, second by Doug Yelk to request a traffic study by the Dane County Highway Department for Bailey Road.  The traffic study should include Bailey Road starting at County Highway T extending to County Highway N; Burke Road at the town line to Bailey; and Nelson Road at the town line to Bailey.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent:  none

Motion carried

Consider and Adopt Fire Prevention Code Ordinance. The Town of Burke is reviewing the ordinance draft.  No action taken.

Consider and Take Action re: MABAS agreement and Resolution: Angie White, SPFD Chief Assistant, answered questions for the Board.  Moved by Doug Yelk, second by Vernon Pogue to adopt the MABAS agreement and Resolution:

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent:  none

Motion carried

Consider and Take Action re: Resolution confirming change of Bosben Road name to JB Farm Road. Moved by Doug Yelk, second by Vernon Pogue to adopt the Resolution confirming change of Bosben Road name to JB Farm Road.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent:  none

Motion carried

Consider and Take Action re:  Village of Cottage Grove amendments:  Lyle Updike reported that the meeting with Village of Cottage Grove scheduled for July 6, 2009 was cancelled.  It will be rescheduled.

Consider and Take Action re:  Applications for Operator Licenses.  The Board reviewed the applications.  Moved by Doug Yelk, second by Vernon Pogue to grant regular operator licenses to the applicants: Cottage Grove Citgo & TT Liquor – Navdeep Singh and Buckshot’s – Melissa Atkinson

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent:  none

Motion carried

Audit and Pay Bills: The Board reviewed the list of invoices for the first half of July. Moved by Vernon Pogue, second by Doug Yelk to pay the bills with the hand written additions.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent:  none

Motion carried

 Old Business/New Business

  • Fire Department meeting – a new program; Duty on Call; 5 to 6 departments have signed up.  This will help prevent 20 or 30 volunteers responding for one call.  Possible new monitoring system at fire house utilizing cell phone to text response times.
  • EMS – copy of contract with EMS director for review, will act on next meeting.
  • Open burning permits – Board needs to decide whether to have universal burning ordinance.
  • Year to date Expense Spreadsheet given to board members for review.
  • Deerfield Plan Amendments given to board members for review.
  • Waste Management tipping fees – tipping fees are increasing; there will be an additional $2000 cost this year, need to review contract..

Items to Consider for Next Agenda

  • Natural Hazard Mitigation Plan
  • Village of Cottage Grove amendments
  • Cost estimates for culvert replace/repair on Town Hall Dr.

Set Next Meeting Date/Adjournment.  The next meeting date was set for July 27, 2009, at 7:30 p.m.  Moved by Vernon Pogue, second by Doug Yelk to adjourn the meeting at 9:55 p.m.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent:  none

Motion carried

Correct Attest,

Jo Ann Ramsfield, Office Assistant

Claudia J. Quick, Clerk