Regular Town Board Meeting

Call to Order. Chairperson L Updike called the regular semi-monthly meeting to order at 7:00 p.m. at the Town Hall, 5556 Twin Lane Road.  Supervisors V Pogue and D Yelk, Clerk C Quick, Office Assistant J Ramsfield, and Road Patrolman D Farrell.

Statement of Public Notice. The chair directed that the minutes show notice of the meeting was published in the June 10, 2010 issue of The Star and posted on the three town bulletin boards June 11, 2010.

Pledge of Allegiance. V. Pogue led the pledge.

Approve Minutes of Prior Meetings: Moved by V Pogue second by D Yelk, to approve the minutes of the May 24, 2010 Town Board Meeting as presented.

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Presentation from the Public: None

Open, Review and Award Sealcoat Bids.  Sealcoat bid packets went out to contractors in May for the sealcoating of Burke Road and JB Farm Road.  Only one sealed bid was returned, that being from Scott’s Construction.  Moved by Doug Yelk second by Vernon Pogue, to accept the sealcoat bid of $1.24 per square foot for a total of $23,343.00 for the sealcoating of Burke Road and JB Farm Road.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent:  none

Motion carried

Another bid was submitted by Struck & Irwin for Slurry Seal.  The board members and D Farrell discussed the pros and cons of Slurry Seal versus Sealcoating.  The price per square foot for Slurry Seal is more cost competitive then previous years and may be considered for future road repair.

Town Road Report

  • Traffic study for Bailey Road has started, mowing of road ditches will begin this week providing it doesn’t rain, shoulder patching is complete, and the grader repairs are progressing.
  • D Farrell reported that there is damage to LaRue Fields Lane on the north side (Lots 3 & 4).  There is also a construction road to the west of 2809 LaRue Fields (behind Water Works) giving access to the interstate construction.  The heavy trucks use this road and exit onto LaRue Fields Road to get to County TT.

Discussion/Action re Sylver Ridge, Faber and Alvin Roads.  The Viken Annexation has triggered concern that heavy equipment may use Sylver Ridge, Faber and Alvin Roads to access the annexed land.  The board members and D Farrell discussed adding these roads to the town’s Weight Limits Road Ordinance or changing the class of road.  The board’s objective is to protect town roads from excessive use resulting in higher road repair costs.

Consider and Take Action re:  Resolution 6-14-2010 concerning Town becoming self provider in use of Statewide Voter Registration System (SVRS).  After discussion and explanation of the SVRS program a motion by Doug Yelk second by Vernon Pogue, was made to approve Resolution 6-14-2010; the Town of Sun Prairie becoming a self provider in use of SVRS.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent:  none

Motion carried

Discussion/Action re:  Moving to one Board Meeting/Month.  Following discussion about the timeliness of addressing residents issues the consensus of the board was to leave the Board Meetings at twice a month to better serve the residents of the town.

Audit and Pay Bills.  The Board reviewed the invoices.  Moved by V Pogue, second by D Yelk to pay bills as presented including the hand written additions.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent:  none

Motion carried

Agenda items for next meeting:

  • Road Weight Limit Ordinance amendment

Set Next Meeting Date/Business/Adjournment. The next board meeting was set for June 28, 2010, at 7:00 p.m.  Moved by D Yelk, second by V Pogue to adjourn the meeting at 8:20 p.m.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay:  none

Absent:  none

Motion carried

Correct Attest,

Claudia J. Quick, Town Clerk

Jo Ann Ramsfield, Office Assistant