Regular Town Board Meeting

Call to Order. Chairperson L Updike called the regular semi-monthly meeting to order at 7:00 p.m. at the Town Hall, 5556 Twin Lane Road.  Supervisors V Pogue and D Yelk, Clerk C Quick, Office Assistant J Ramsfield, Road Patrolman D Farrell, and Austin Albert were present.

Statement of Public Notice:  The chair directed that the minutes show notice of the meeting was published in the September 9, 2010 issue of The Star and posted on the three town bulletin boards September 10, 2010.

Pledge of Allegiance:  J Ramsfield led the pledge.

Approve Minutes of Prior Meeting: Moved by V Pogue second by D Yelk, to approve the minutes of the Aug 23, 2010 Town Board Meeting as presented.

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Public Comment:  none

Town Road Report: D Farrell reported that Wes is mowing road ditches and the 45 mph speed limit signs on Bailey Road are up.  They are working on weight limit signs. He also stated that the cutting down the Ridge Road hill to deal with water & ditch issues is not financial feasible. The improvements should be focused on erosion control; a curb and gutter is one solution being considered.

Consider and Take Action re:  Amendment to Waste Management Contract to allow for Recycling Rebates.  In the absence of Waste Management representative; C Quick presented the waste and recycling contract amendment.  The amendment allows the Town of Sun Prairie to participate in the volume-based Recyclable Material Offset program; the town will share in the future commodity price of recyclables collected from the Town.  Moved by D Yelk, second by V Pogue to approve amendment to Waste Management Contract to allow for Recycling Rebates.

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider Final Adoption of Ordinance to Lower Speed Limit on Certain Town Roads.  Roads include Bailey, Bird and Nelson Road: Moved by V Pogue second by D Yelk, to approve Ordinance 2010-1 to Lower Speed Limit to 45 mph on Certain Town Roads.  Roads include a portion of Bailey from County N west to Nelson Rd, Bird and Nelson Road.

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider and Take Action re: Amending Chapter 10 of County Ordinances Regarding Changes to LC-1 Zoning District and Establishing Conditional Use Permit Application Procedures.  Moved by D Yelk, second by V Pogue to approve amending Chapter 10 of County Ordinances Regarding Changes to LC-1 Zoning District and Establishing Conditional Use Permit Application Procedures.

Voting AYE: Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider and Take Action re: Preliminary Adoption of Minimum Housing Standard Ordinance:  The board members discussed the current issues that have come up in the town and reviewed a sample Minimum Housing Standard Ordinance.  The discussion was tabled for a later date after more research is done.  The consensus of the board is that a housing standard is necessary.  However, the question is “How extensive it needs to be.”  No Action taken.

Fire Advisory Board Report: L Updike stated that the Fire Department is looking at hiring four full time employees for the dayshift.  There are fewer volunteers working downtown Sun Prairie, making it difficult to respond in a timely manner.  They are also looking at replacing 1992 tanker.

Develop Budget Work Schedule: L Updike addressed the budget meeting schedule in order to allow enough time to discuss the many issues that need to be included in the budget. Budget meetings were scheduled for Thursday evenings, September 23, October 7, 21, and November 4 at 6:30 p.m.

Audit and Pay Bills:  The Board reviewed the invoices.  Moved by V Pogue, second by D Yelk to pay bills as presented.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent:  none

Motion carried

Old Business/New Business:

  • L Updike: Dane County Emergency Radio System – there’s some progress on coordinating emergency radios across Dane County.
  • V Pogue: EMS budget is done / Set date for Joint Meeting
  • D Yelk will attend the Sept 15th Hwy N/Interstate interchange construction meeting.
  • Quarterly advisory on high speed rail.

Correspondence:

  • D Yelk: Jan Loomis has asked if a board member would attend the Sept 20th Dane County Board meeting with her.  She is appealing DC denial for a driveway for her property on County Road T.  All the board members have schedule conflicts for that date.  D Yelk will ask R Fetterly if he is available.

Agenda items for next meeting:

  • Sun Prairie Volunteer Fire Department, 2011 budget, fire dept. rep to attend.

Set Next Meeting Date/Business/Adjournment: The next board meeting was set for September 27, 2010, at 7:00 p.m.  Moved by V Pogue, second by D Yelk to adjourn the meeting at 7:55 p.m.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay:  none

Absent:  none

Motion carried

Correct Attest,

Claudia J. Quick, Town Clerk

Jo Ann Ramsfield, Office Assistant