Regular Town Board Meeting

Call to Order. Chairperson L Updike called the regular meeting to order at 7:00 p.m. at the Town Hall, 5556 Twin Lane Road.  Supervisors V Pogue and D Yelk, Clerk C Quick, Road Patrolman D Farrell and Office Assistant J Ramsfield were present.  J Mechler, J Zimmerman, and J Quimby were also present.

Statement of Public Notice. The chair directed that the minutes show notice of the meeting was published in the March 24, 2011 issue of The Star. Copies were posted on the three town bulletin boards on March 25, 2011.

Pledge of Allegiance: C Quick led the pledge.

Approve Minutes of Prior Meetings: Moved by V Pogue, second by D Yelk to approve the minutes of the March 14, 2011 Town Board Meeting as presented.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Presentation from the Public:  J Quimby inquired about the procedure in reporting snowplow damage around Marick Court.  L Updike will have the D Farrell stop by to access damage and determine if it is in the road-right-of-way.

Allow Public Comment, Consider and Take Action re: Petition #10291 J Zimmerman, 4973 Ridge Road, to rezone and separate residence from farm, sec 36,  – J Zimmerman stated that his petition to rezone was to separate his residence from the farm property.

Consider/Action re:  CSM for J Zimmerman – Moved by V Pogue, second by D Yelk to approve Petition #10291 J Zimmerman, 4973 Ridge Road, to rezone and separate residence from farm with the addition of the neighboring use language to the CSM.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider and Take Action re: CSM for J & M Mechler –  The county requested a new CSM  when J Mechler applied for a zoning permit for an addition to his garage. Moved by V Pogue, second by D Yelk to approve the CSM for J & M Mechler with the addition of neighboring use language to the CSM.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider and Take Action re: Applications for Operator Licenses – Moved by D Yelk, second by V Pogue to approve Operator Licenses for P Brice, A Holtman, S Nedlose, D Erickson and J Jobe; employees at Crossroads BP, 4711 County Road TT.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Discuss/Action re: State Budget implications for Town Budget

The board continued discussing state budget items which may impact the town budget. The town is likely to see a $20,000 decreased shared state revenue, $10,000 new expense for the Dane County Radio System, and the loss of the recycling grant may add an additional $25 annually per household for trash/recycle pickup. The board will continue to review and monitor the towns funding and reserve funds.

Discuss/Action re:  Boundary Agreement Discussions with Cottage Grove

L Updike, R Fetterly, C Quick, M Hazelbaker met with the City of Sun Prairie representatives, Mayor Chase, T Canon, P Evert, and S Kugler on March 24th to keep the city informed of the issues  discussed with the Village of Cottage Grove in an effort to reach a boundary agreement.

Discuss/Action re:  Village of Cottage Grove application for usa extension

L Updike reported that CARPC will hold a Public Hearing for April 14th, amending to the Dane County Land Use and Transportation Plan and Water Quality Plan, Revising the Cottage Grove Urban Service Area Boundary and Environmental Corridors in the North Side Area of the Village of Cottage Grove.  To view the Staff analysis report follow the link: http://danedocs.countyofdane.com/webdocs/PDF/capd/2011_postings/2011_SAs/Cottage%20_Grove_North_Side/SA_CottageGroveNorth_3.15.11.pdf

Build Response to CARPC application – A letter of response to CARPC application was drafted by Attorney M Hazelbaker and Town Chair L Updike.

Audit 2010 Financial Books of the Clerk and Treasurer – The Board reviewed 2010 Financial Books of the Clerk and Treasurer’s beginning/ending balances against the actual bank statements for the year along with corresponding checks, receipts and invoices.  Moved by D Yelk, second by V Pogue accept the financial books of the clerk and of the treasurer as being in balance and in order.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Audit and Pay Bills.

The Board reviewed the invoices.  Moved by V Pogue, second by D Yelk to pay the bills.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Old Business/New Business – Water issue: D Yelk, D Farrell, landowners, and contractor met March 17, 2011 at 8 a.m. at the town hall.  Those attending were  interested in finding a solution for the standing water.  The discussion continued onsite after reviewing the maps and drain tile video.  Consensus was to reopen some outlets and inlets that appeared to be blocked with debris. The tile appears to be  open now and the water level is decreasing.

Correspondence.

  •  EMS   – nothing new to report
  •  Fire Advisory Board  – Meeting, 4/7/2011, topic – Radio Communication. D Yelk will attend.
  • Colonial Club – verification of the 2011 pledge, will be paid with April bills.
  • Photo ID will not be required for the election April 5, 2011, legislation has not passed.

Agenda Items for next meeting:

  • County Ordinance Amendment #37 Small Scale Electric Generating Stations.
  • Discuss/Action re: State Budget implications for Town Budget
  • Discuss/Action re:  Boundary Agreement Discussions with Cottage Grove
  • Discuss/Action re:  Village of Cottage Grove application for usa extension
  • Oath of Office for Elected Officials will follow the meeting

Agenda Items for annual meeting:

  • Discuss/Action re: Authorization for loan amount for road construction projects.

Set Next Meeting Date/Business/Adjournment

The next board meeting was set for April 11, 2011, at 7:00 p.m.  The Annual Meeting will be held Tuesday, April 12, 2011 at 7:00 p.m.  Moved by V Pogue, second by D Yelk to adjourn the meeting at 9:15 p.m.

Voting AYE:  Updike, Pogue and Yelk

Voting Nay: none

Absent:  none

Motion carried

Correct Attest,

Claudia J. Quick, Town Clerk