Call to Order. Chairperson L Updike called the regular meeting to order at 7:00 p.m. at the Town Hall, 5556 Twin Lane Road.  Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, and Road Patrolman D Farrell were present.  J & D Powelka, J & M Hahn, and J Quimby were also present.

Statement of Public Notice. The chair directed that the minutes show notice of the meeting was posted on the three town bulletin boards on April 22, 2011.

Pledge of Allegiance: C Yelk led the pledge.

Approve Minutes of Prior Meetings: Moved by V Pogue, second by D Yelk to approve the minutes of the April 11, 2011 Town Board Meeting as presented.

Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Abstain: one
Absent: none
Motion carried

Presentation from the Public:  none

Discuss/Action re: J Powelka – park presentation: The town park site known presently as Project 2000 (made possible by the perseverance of D Powelka a garden club enthusiast and town resident) or the old dump has been selected as a recipient of the Wisconsin Garden Federation President project.  The president’s project ensures 4 years of funding for park development. The presentation open and closed with the question, “What do we name the park?” J Powelka went into details with photos of the area (past & present), native plant photos of the area, and drawings of the future expansion. The focus was on the organizing of the park, past projects by the Eagle Scouts and garden club members, native plans already established and future development plans. There is funding for four years and nine projects planned; to accomplish these goals community clubs and individuals are encouraged to volunteer.

Consider and Take Action re:  Applications for Operator Licenses – BP Crossroads:  Moved by D Yelk, second by V Pogue to approve Operator Licenses for M Hahn & K Ellerbe; employees at Crossroads BP, 4711 County Road TT.

Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Town Road Report: The rising costs of blacktop, gravel, and/or sealcoat are the main concern and one plow truck needs gas tank repair. Update: Ridge Road reconstruction project – surveyor has staked the road.

Discuss/Action re:  Amend wording of the “Advertising for Town Road Sealcoat Bids”: the bids will state – “No bids will be awarded at opening, the item will appear on the next meeting agenda to award bids.”

Discuss/Action re: State Budget implications for Town Budget: nothing new to report.

Discuss/Action re:  Boundary Agreement Discussions with Cottage Grove – L Updike is contacting the new village president to setup a meeting to reopen discussions.

Discuss/Action re:  Village of Cottage Grove application for usa extension: D Yelk & J Quimby attended CARPC Public Hearing April 14th, amending to the Dane County Land Use and Transportation Plan and Water Quality Plan, Revising the Cottage Grove Urban Service Area Boundary and Environmental Corridors in the North Side Area of the Village of Cottage Grove. They reported that the Village of Cottage Grove representative implied that the Town of Sun Prairie did not oppose their actions. D Yelk responded by correctly stating at the hearing, the position of the Town of Sun Prairie board members. The town had sent a letter to CARPC stating the town’s position. D Yelk received compliments from five different members of the board and the letter was referred to many times by the CARPC board. One of the members stated; if you received this letter and did not read it, go back and read it!

Discuss/Action re:  CARPC application update – nothing new to report.

Audit and Pay Bills.  The Board reviewed the invoices.  Moved by V Pogue, second by D Yelk to pay the bills.  C Yelk pointed out a discrepancy, Moved by D Yelk, second by V Pogue to pay the bills as amended.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Old Business/New Business

  • D Yelk: Birrenkott will survey the G Seltzner property and road right-of-way.  It should be added to next agenda to hear the results.
  • V Pogue: EMS – New director is working out well. Ambulance runs are down.
  • C Yelk: Will meet with FEMA April 27

Agenda Items for next meeting:

  • Discuss/Action re: Sealcoat and Overlay Bids
  • Discuss/Action re: G Seltzner
  • Discuss/Action re: State Budget implications for Town Budget
  • Discuss/Action re:  Boundary Agreement Discussions with Cottage Grove
  • Discuss/Action re:  Village of Cottage Grove application for usa extension

Set Next Meeting Date/Business/Adjournment:  The next board meetings were set for May 9 & 23, 2011, at 7:00 p.m.  Moved by V Pogue, second by D Yelk to adjourn the meeting at 9:15 p.m.

Voting AYE:  Updike, Pogue and Yelk

Voting Nay: none

Absent:  none

Motion carried

Correct Attest,

Jo Ann Ramsfield, Town Clerk