Call to Order. Chairperson L Updike called the regular meeting to order at 7:00 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, and Patrolman D Farrell were present. C Sannes, J Outhouse, D & J Mick also attended.
Statement of Public Notice. The chair directed that the minutes show notice of the meeting was published in the June 9, 2011 issue of The Star. Copies were posted on the three town bulletin boards on June 9, 2011.
Pledge of Allegiance: J Ramsfield led the pledge.
Approve Minutes of Prior Meetings: Moved by D Yelk, second by L Updike to approve the minutes of the May 23, 2011 Town Board Meeting as presented.
Voting AYE: Updike and Yelk
Voting Nay: none
Absent: Pogue
Motion carried
Presentation from the Public: none
Discuss/Action: C Sannes – Blue Haven Stables: The town clerk had sent a letter to Blue Haven Stables addressing a manure pile near the barn. It was assumed that the manure was theirs. C Sannes voiced her objection to the letter from the town. The board apologized for the assumption. D Yelk has talked to the correct owner of the manure and the issue is resolved. No action taken.
Discuss/Action: J Outhouse – Ordinance Violations: L Updike explained the violation is a county ordinance violation and the board has no jurisdiction. J Outhouse stated how the violations would be corrected. No action taken.
Discuss/Action: Pierceville Road Right-of-way – Following a discussion with no resolution, the issue will be referred to the town attorney, Mark Hazelbaker.
Road Report:
Discuss/Action re: Sealcoat, Overlay and Reconstruction Bid Awards – Moved by V Pogue, second by D Yelk to award Sealcoat to Struck & Irwin.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Moved by D Yelk, second by V Pogue to award the Overlay/Reconstruction to Frank Brothers.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Action re: Resolution apply for borrowing from Board of Commissioners of Public Lands for 2011 Highway Projects. – Moved by V Pogue, second by D Yelk to approve the Resolution for borrowing from Board of Commissioners of Public Lands for five years.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Action re: Resolution for borrowing from Board of Commissioners of Public Lands for 2011 Highway Projects. – Moved by D Yelk, second by V Pogue to approve the Resolution for borrowing up to $500,000 from Board of Commissioners of Public Lands.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Closed Session: deferred to next agenda – Discuss Lead Patrolman, job description, compensation.
Action re: Lead Patrolman, job description, compensation – deferred action
Open session
Action re: Assistant Road Patrolman job description, qualifications, and notice – Moved by V Pogue, second by D Yelk to approve the changes to the Assistant Highway Patrolman job description and compensation package.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Action re: Amend Ordinance to Appoint Alternate Members for Board of Review for a 3 year term. – Moved by D Yelk, second by V Pogue to approve the appointment of C Yelk, J Rademacher, J Blaska, C Quick as the Alternate Members for Board of Review for a 3 year term.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Discuss/Action re: Chapter 10, Ord. # 4 amendment, 2011-2012 – Moved by D Yelk, second by V Pogue to approve the changes to Chapter 10, Ord. # 4 amendment, 2011-2012.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Discuss/Action re: Dane County Redistricting – L Updike attended the Dane County Redistricting meeting, June 15; during the meeting, District 19 Supervisor Bill Clausius tendered an amendment to the subcommittee in regards to supervisory districts 3, 19, 20, and 21. The proposal came on behalf of the City of Sun Prairie. At the meeting L Updike argued that his township is rural, and developments in it are approved at a slow pace, the reality is that the Village of Cottage Grove, City of Sun Prairie and the City of Madison in the future will be annexing into this township. As a close to the matter, the Redistricting Subcommittee voted 5-1 against Clausius’ amendment.
Discuss/Action re: Employee Manual update – Sections of the manual were discussed in general. The board directed the clerk and treasurer to review it in detail and bring the changes back to the next meeting for their review and approval.
Discuss/Action re: Laptops for board members for meetings – In an effort to reduce paper, printing and delivery costs of board packets the board members discussed the viability of purchasing laptops for members. After a lengthy discuss, by board consensus, laptops for board members was tabled until the office staff technology needs are determined.
Discuss/Action re: State Budget implications for Town Budget – no changes since last update.
Discuss/Action re: Boundary Agreement Discussions with Cottage Grove – L Updike exchanged emails with the village president. He will be in touch with her next week to setup a meeting to be held at the Town of Sun Prairie Town Hall that he and R Fetterly will attend.
Audit and Pay Bills: The Board reviewed the invoices. Moved by V Pogue, second by D Yelk to pay the bills.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Old Business
L Updike received an email from B Batterman, he had contacted Deputy Nelson. Deputy Nelson would not act on the issue without a court order. The board instructed the office staff to draft a letter. L Updike would facilitate a meeting with both parties at the town hall to resolve the culvert/water issue and send to both parties.
Set Next Meeting Date/Business/Adjournment
The next board meeting was set for June 27, 2011 at 7:00 p.m. Moved by V Pogue, second by D Yelk to adjourn the meeting at 9:25 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Correct Attest,
Jo Ann Ramsfield, Town Clerk