Call to Order. Chairperson L Updike called the regular meeting to order at 7:00 p.m. at the Town Hall, 5556 Twin Lane Road.  Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, J Quimby, Patrolmen D Farrell and W Dorshorst were present.

Statement of Public Notice. The chair directed that the minutes show notice of the meeting was posted on the three town bulletin boards on June 23, 2011.

Pledge of Allegiance: C Yelk led the pledge.

Approve Minutes of Prior Meetings: Moved by V Pogue, second by D Yelk to approve the minutes of the June 13, 2011 Town Board Meeting as presented.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: Pogue

Motion carried

Presentation from the Public:  none

Public Hearing – Fermented Malt Beverage and Liquor License.  No comments

Consider and Take Action re:  Applications for Class A and Class B Fermented Malt Beverages and Liquor Licenses – Board members reviewed the applications.  Moved by D Yelk, second by V Pogue to approve applications for Class A and Class B Fermented Malt Beverages and Liquor Licenses for The Oaks Golf Course; Chicken Lips and Crossroads BP.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider and Take Action re:  Applications for Operator Licenses.  The Board reviewed the applications and history checks.  Moved by D Yelk, second by V Pogue to grant regular operator licenses to the applicants employed at: The Oaks Golf Course, Chicken Lips except for Jeff Shefchik, and Crossroads BP (see attached list of applicants). Jeff Shefchik needs to give the office a copy of his Servers Certificate before his license will be granted.

Voting AYE:  Updike, Pogue, and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider and Take Action re: Pierceville Road Right-of-way – Legal opinion was received from Mark Hazelbaker, town attorney.  A letter will be sent to G & C Seltzner from L Updike with the opinion attached.

Consider and Take Action re: Resolution to Borrow Funds for 2011 Highway Projects – Moved by V Pogue, second by D Yelk to approve the Resolution for borrowing $500,000 from Bank of Sun Prairie for five years.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Motion to go into Closed Session (ss. 19.85 (1)) to discuss Lead Patrolman, job description, compensation – Moved by V Pogue, second by D Yelk to go into closed session.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none
Motion carried

Closed Session to discuss Lead Patrolman, job description, compensation

Reconvene in Open Session.

Take action/vote required following and pertaining to the above closed session. – Moved by D Yelk, second by V Pogue to approve the Lead Patrolman job description and compensation.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none
Motion carried

Consider and Take Action re: Employee Manual update – the office staff will continue to work on this project.  A draft for approval will be available for the next meeting.  No action taken.

Consider and Take Action re: Laptops for board members for meetings – the office staff reported its technology needs to the board.  A new laptop will be purchased for the clerk and the copier replaced with a newer model with driver for Windows7.  Laptops for board members will be looked at later in the year.

Consider and Take Action re: State Budget implications for Town Budget – Governor Walker signed the state budget.   No action taken.

Discuss/Action re: Boundary Agreement Discussions with Cottage Grove – L Updike and R Fetterly had a productive meeting with the Village of Cottage Grove President June 23.  L Updike is optimistic that a favorable boundary agreement for both parties can be reached.

Audit and Pay Bills: The Board reviewed the invoices and authorized the clerk, treasurer, & chair to pay bills due before July 20.  Moved by V Pogue, second by D Yelk to pay the bills.

Voting AYE: Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

New Business/Old Business/Correspondence

  • Redistricting – the Town Of Sun Prairie will be in District 20.
  • Loan Contract – statement of verification – signers for the contract will be the Town officers: Chairperson L Updike, Clerk J Ramsfield, Treasurer C Yelk,

Set Next Meeting Date/Business/Adjournment

The next board meeting was set for Wednesday, July 20, 2011 at 7:00 p.m.  Moved by V Pogue, second by D Yelk to adjourn the meeting at 8:40 p.m.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Jo Ann Ramsfield, Town Clerk