Call to Order. Chairperson L Updike called the regular meeting to order at 7:00 p.m. at the Town Hall, 5556 Twin Lane Road.  Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, B Batterman, Patrolmen D Farrell and W Dorshorst were present.

Statement of Public Notice. The chair directed that the minutes show notice of the meeting was published in the August 4, 2011 issue of The Star. Copies were posted on the three town bulletin boards on August 4, 2011.

Pledge of Allegiance: V Pogue led the pledge.

Approve Minutes of Prior Meetings: Moved by V Pogue second by D Yelk to approve the minutes of the July 20, 2011 Town Board Meeting as presented.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: Pogue

Motion carried

Presentation from the Public:  None

Consider/Take Action: Batterman/ Bogie – natural flow of ground water.  B Batterman outlined the steps taken for a resolution that have been unsuccessful.  A group discussion followed.  The fact that there is a pending foreclosure of the property it was the consensus of the board that B Batterman may have more success working with the mortgage holder. No action taken.

Consider/Take Action re:  Application for Operator Licenses – Moved by D Yelk, second by V Pogue to approve the two operator licenses for The Oaks and Chicken Lips.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: Pogue

Motion carried

Consider/Take Action re: CSM approval: Petition # 10320 by Joseph Seltzner at 2944 Bailey Road in Section 18, Town of Sun Prairie.  Moved by D Yelk, second by V Pogue to approve the Petition # 10320, preliminary CSM, by Joseph Seltzner at 2944 Bailey Road in Section 18, Town of Sun Prairie provided there are no additional changes on the final CSM and the neighboring use language added.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: Pogue

Motion carried

Consider/ Take Action re: Pierceville Road right-of-way – L Updike reported to the other board members about his telephone conversation with C Seltzner.  The Town of Sun Prairie maintains the position that there is a 33’ right-of-way.  No Action taken.

Consider/ Take Action re: Redistrict Resolution – adopt ward plan and combine municipal wards for voting purposes – Moved by V Pogue, second by D Yelk to adopt redistrict resolution ward plan and combine municipal wards for voting purposes.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: Pogue

Motion carried

Consider/ Take Action re: a) Town hall carpet cleaning expense, b) Repair or replace two office chairs – The protocol of such expenses were discussed.  Office staff was instructed to move forward with these expenses.

Consider/ Take Action re: Landmark prepay fuel – the board authorized the payment to prepay LP fuel for town hall 2011-12 heating season.

Consider/ Take Action re: Approve reappointment of Al Meyer to Plan Commission – delayed until next meeting due to the late hour.

Road Report – Sealcoat, Overlay, & Reconstruction update – D Farrell reported that the road work is well underway and making good progress with the many roads that will be repaired.

Motion to go into Closed Session (ss. 19.85 (1)) to discuss Assistant Patrolman hire & compensation – 7:55 p.m. – Moved by D Yelk, second by V Pogue to adjourn to closed session to discuss assistant patrolman hire & compensation.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: Pogue

Motion carried

Closed Session to discuss Assistant Patrolman hire & compensation

Reconvene in Open Session.  8:35 p.m. – Moved by D Yelk, second by V Pogue to reconvene to open session.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: Pogue

Motion carried

Consider /Take Action re: Approve New Hire for Assistant Patrolman – Moved by D Yelk, second by V Pogue to hire B Dodge as Assistant Patrolman with a start date of September 6, 2011.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: Pogue

Motion carried

D Yelk also proposed that an offer for relief driver be extended to D Sletten. All other applicants will receive notification of the town board’s decision.

Consider/ Take Action re: Employee Manual – the employee manual was gone through line by line for clarification.  C Yelk & J Ramsfield will enter the edits and print a final draft for board approval at the next meeting. No action taken.

Audit and Pay Bills: The Board reviewed the invoices and authorized the clerk to pay bills.  Moved by V Pogue, second by D Yelk to pay the bills with hand written additions.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

New Business

  1. D Yelk receive a complaint call from Drover Woods resident about a privacy fence that was installed
  2. D Yelk reported that the drainage at the Generations Park (old dump) is working.  Progress is slow but the tile appears to be working.
  3. C Yelk reported that the CD for the park fund is coming up for renewal.  The CD will be renewed for another 18 months.

Old Business

Updates:

  1. Boundary Agreement Discussions with Cottage Grove – L Updike reported that the boundary talk meeting with the Village of Cottage Grove’s President and two planners went well.  The boundaries to the west of Hwy N, along Hwy TT are the most difficult to negotiate, this area also involves the City of Madison.  The Village of Cottage Grove planners will draft a preliminary map.  L Updike will meet with them again in September and the City of Sun Prairie in October.
  2. EMS – V Pogue had nothing new to report.

Correspondence

  1. L Updike notified the other board members of the Legislative Public Hearing, Wednesday, August 10, about annexation bill.
  2. J Ramsfield notified board of the latest invoice from Belken Engineering.  Board consensus is to invite J Belken to the next meeting for clarification of the charges.

Set Next Meeting Date/Business/Adjournment

The next board meeting was set for Monday, August 22, 2011 at 7:00 p.m.  Moved by V Pogue, second by D Yelk to adjourn the meeting at 10:05 p.m.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Correct Attest,

Jo Ann Ramsfield, Clerk