Call to Order. Chairperson L Updike called the regular meeting to order at 7:00 p.m. at the Town Hall, 5556 Twin Lane Road.  Supervisors V Pogue and D Yelk, Clerk J Ramsfield, and Treasurer C Yelk were present.  Also attending was J Quimby.

Statement of Public Notice. The chair directed that the minutes show notice of the meeting was posted on the three town bulletin boards on September 22, 2011.

Pledge of Allegiance: D Yelk led the pledge.

Approve Minutes of Prior Meetings: Moved by V Pogue second by D Yelk to approve the minutes of the September 12, 2011 Town Board Meeting as presented.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Presentation from the Public:  None

Consider/Take Action re: Grievance Procedure – Moved by V Pogue second by D Yelk to approve the Grievance Procedure as written and to add the procedure to the Town of Sun Prairie Employee Handbook.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider/Take Action re: Ordinance Regarding Regulation of Vacant Property – consensus of the board was the town has a building code ordinance currently that is sufficient for the town’s needs.  No action.

Committee Updates

  • Fire Advisory Board – L Updike – nothing new to report.
  • Marshall Area EMS – V Pogue – Annual meeting is scheduled for Oct 13.

Old Business re:

  • Village of Cottage Grove annexation payment – the board discussed the correspondence between the Sun Prairie Town Clerk and Cottage Grove Village Clerk.  It was decided that no action will be taken to secure payment of annexation tax payment until Jan 1, 2012.
  • County-Wide VHF-Based Emergency Radio Communication – M Hazelbaker letter to WDR re Levy Limits Modification Request for Dane County Towns.  Discussion focused on modification of levy limits. No Action
  • Delinquent Personal Property Tax collection – C Yelk asked the board how they wanted her to address the delinquent personal property tax of a town resident.  Board consensus was to take no action until January 2012.
  • Drain Tile – D Yelk reported that town’s patrolmen are waiting for Rotor Rooter to come and clean out the tile.  D Keyes will return with equipment to work with the patrolmen to install rebar at the clean out site to aid in future locating.  Installing a manhole is cost prohibitive.

Audit/Pay Bills. The Board reviewed the invoices and authorized the clerk to pay bills.  Moved by V Pogue, second by D Yelk to pay the bills as presented.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Set Next Meeting Date/Adjournment – Board and budget workshop meeting were set.  The budget meetings are Oct 5, 12, 20, 27 and Nov 3 & 10 at 6:30 p.m.  The next board meeting will be Oct 10, 2011 at 7p.m.  Moved by D Yelk, second by V Pogue to adjourn the meeting at 8:30 p.m.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Correct Attest,

Jo Ann Ramsfield, Clerk