Call to Order. Chairperson L Updike called the regular meeting to order at 7:00 p.m. at the Town Hall, 5556 Twin Lane Road.  Supervisors V Pogue and D Yelk, Clerk J Ramsfield, and Patrolman W Dorshorst were present.  J Krug, City of Sun Prairie, also attended.

Statement of Public Notice. The chair directed that the minutes show notice of the meeting was posted on the three town bulletin boards on Dec 8, 2011.

Pledge of Allegiance:  J Ramsfield led the pledge.

Approve Minutes of Prior Meetings: Moved by V Pogue second by D Yelk to approve the minutes of the November 28, 2011 Town Board Meeting as presented.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Presentation from the Public:  W Dorshorst was present and gave the monthly road report; all equipment is ready for winter weather and the tree issue in Drovers Woods is resolved.

Consider/Take Action re: Operators License for Crossroads BP, R Guild.  Moved by D Yelk, second by V Pogue to approve the Operator’s License for Crossroads BP, R Guild.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider/Take Action re: Excessive Weight Limits for City of Sun Prairie Sewer.  L Updike expressed the town’s concerns of the open ended excessive weight limit permit issued to the City of Sun Prairie Sewer.  J Krug stated their intended use, where and when.  The permit will state special conditions that must be followed for the permit to be valid: Special Conditions:

  • The permit holder will pay, upon demand made in writing by the Town of Sun Prairie, an amount sufficient to repair or replace any section of a Town Road judged by the Town to have been damaged by the permit holder’s use.
  • Seasonal Weight Limits will apply.
  • The permit holder may transport bio-solids via Bailey Road when hauling bio-solids to property site within town and there is no viable alternate route
  • The permit holder will provide a two week advance notice in April/May to transport associated equipment to incorporate bio-solids.

The clerk will prepare the permit and submit it to the board for final approval at next regular meeting. No action taken.

Consider/Take Action re: DaneCom Radio System: Moved by D Yelk, second by V Pogue to support the Intergovernmental Agreement between Dane County and the municipalities located within Dane County creating a County-Wide interoperable Emergency Radio System known as DaneCom.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider/Take Action re: Acquisition of 26 acres located in the Town of Sun Prairie by Dane County for conservation and public recreation: Moved by D Yelk second by V Pogue to support the acquisition of 26 acres located in the Town of Sun Prairie by Dane County for conservation and public recreation; noting that the 26 acres joins with McCarthy Park giving the area a second entrance/exit making it safer and more accessible to the public.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider/Take Action re: Drovers Woods cul-de-sac radius/road right of way.  The board discussed the trees in the road right of way in response to a resident of Drovers Woods inquiry as to his responsibility of the trees in the road right of way along his property.  It is the responsibility of the town to monitor the road right of way for safety hazard.  The trees in question were viewed and determined not to be a safety hazard at the present time. They will be reviewed again in the spring. No action taken.

Consider/Take Action re: Discuss review of menu fund payment: the board listed items for consideration: 1) Town Credit Card, 2) Prepay menu, 3) establish credit card & menu policy to be added to the employee handbook.  Continue discussion next meeting. No action taken.

Consider/Take Action re: Savannah Valley: No action taken

Audit/Pay Bills. The Board reviewed the invoices and authorized the clerk to pay bills.  Moved by V Pogue, second by D Yelk to pay the bills as presented.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Committee Updates: D Yelk will attend the Fire Dept Advisory Board meeting in L Updike’s absence.  L Updike and R Fetterly will meet with Village of Cottage Grove January 10.  The village will present their boundary area counter proposal

New Business: Too late to list on the agenda, L Updike shared with the other board members that the Federal Highway Administration  requires ” all agencies that maintain roadways open to public travel” establish a Sign Maintenance Program which implements the new Federal sign retro-reflectivity levels.  A resolution was drafted but because of the late notice the resolution could not be adopted.  However, moved by V Pogue, second by D Yelk to acknowledge the Sign Maintenance Program Resolution for approval at the January 9, 2012 meeting.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Items for next meeting agenda

  • Sign Maintenance Resolution
  • Menu fund policy
  • Credit card policy
  • Excessive weight limit permit

Set Next Meeting Date/Adjournment – The next board meeting will be January 9, 2012 at 7p.m.  Moved by V Pogue, second by D Yelk to adjourn the meeting at 8:55 p.m.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Correct Attest,

Jo Ann Ramsfield, Town Clerk