Call to Order. Chairperson L Updike called the regular meeting to order at 7:00 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, Patrolman W Dorshorst and resident Monte Couch were present.

Statement of Public Notice. The chair directed that the minutes show notice of the meeting was published in April 5th issue of The Star and copies were also posted on the three Town bulletin boards on April 6.

Pledge of Allegiance:  V Pogue led the pledge.

Approve Minutes of Prior Meetings: Moved by V Pogue second by D Yelk to approve the minutes of the March 26, 2012 Town Board Meeting as presented.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Presentation from the Public: M Couch was present to voice his displeasure of the Town website for many years. Supervisor D Yelk explained to him that the website is not a sanctioned posting place by Government Accountability Board. Plus, recently the webpage was down for reasons beyond our control. The suggestion to M Couch to volunteer and help with the webpage was rejected. Clerk/Treasurer assured M Couch that they want the website user friendly and the best that it can be.

Consider agenda items for Annual Meeting to be held April 10, 2012: The board reviewed the items on the agenda; there were no new items to amend the agenda.

Road Report: W Dorshorst asked the board members if they had any questions on the new plow truck bid and short term borrowing motion that will be presented at the annual meeting. They talked briefly about optional accessories. I was suggested that a fuel tank heater may need to be added to the new truck. W Dorshorst also stated that he and C Yelk would be working on the sealcoat bids in the near future. The state salt bid was discussed; consensus of the board that the town will contract with the state for salt for 2012-2013. The town is $12,000 under budget for salt for 2011-2012 snow seasons. The patrolmen are starting to take of the wings on the plow trucks.

Consider re: Early Bird Propane Prepay Contract for 2012-13 heating season. Board consensus was to take advantage of the early bird pre pay contract. The town pays $100 up front to lock in the price and the balance is due the end of July. The town will save an additional $.20 a gallon by booking it early.

Election update: J Ramsfield – A survey was conducted by email by GAB for compliance of the 45 day absentee ballot issuance. The United States Department of Justice filed a lawsuit against the State of Wisconsin and its election officials. Military & Overseas absentee ballots must be sent 45 days before an election. The lawsuit alleges that at least 65 municipal clerks in WI failed to send these ballots in the specific timeframe. I was sent guidelines for the remaining elections for 2012, which I will comply with to the best of my ability.

Committee Updates:

  • EMS: V Pogue – there are some personnel issues with 3 employees. There are ten people on the waiting list for EMS so dismissal of the 3 may be the route the board takes.
  • Fire: L Updike – reaffirmed commitment with the city March 19, 2012. June 13m 2012 is the Fire Safety Meeting to be held at 5556 Twin Lane Road at 10:30 a.m. Town business residents are encouraged to attend.

Audit/Pay Bills. Moved by V Pogue second by D Yelk to pay the bills as presented.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Old Business/New Business/Correspondence

  • New Business: V Pogue – would like to do something about the properties in the town that are an eye sore for the Town. Many old barns are being dismantled leaving only the large timbers standing for the weather to take the rest down. He would like more discussion on an ordinance to address these issues.
  • Old Business: D Yelk – the Savannah Valley tile line issue has been ruled by the insurance company to be the surveyor’s error. This is a civil issue, the town has no involvement.
  • New Business: D Yelk – Lot # 21 has sold in Savannah Valley.

Set Next Meeting Date/Adjournment – The next board meeting will be April 23, 2012 at 7p.m.  Moved by D Yelk, second by V Pogue to adjourn the meeting at 8:55 p.m.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Correctly Attested,

Jo Ann Ramsfield, Town Clerk