Call to Order. Chairperson L Updike called the regular meeting to order at 7:00 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, and Patrolman B Dodge were present along with B Bruha, Scott Construction.

Statement of Public Notice. The chair directed that the minutes show notice of the meeting was posted on the three town bulletin boards and website on May 11, 2012.

Pledge of Allegiance:  C Yelk led the pledge.

Approve Minutes of Prior Meetings: Moved by V Pogue, second by D Yelk to approve the minutes of the April 23, 2012 Town Board Meeting as presented.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Presentation from the Public: None

Road Report: B Dodge gave the road report in W Dorshorst’s absence. The roads that were sealed in 2011 have wintered well; Connors & Yelk Roads are patched, the patrolmen will begin mowing the roadsides and have made minor truck repairs.

Consider/Take Action Re: Sealcoat bids: The town received bids from Scott Construction, Struck & Irwin, and Fahrner (see attached spreadsheet).  Moved by D Yelk, second by V Pogue to defer sealcoat bids until reviewed by the town’s patrolmen; bids will be awarded at the May 30th regular board meeting.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider/Take Action Re: Ordinance Amendment #39, 2011-12, regarding mineral extraction conditional use permit application requirements:   Board consensus – The changes to the ordinance are appropriate changes. Moved by D Yelk, second by V Pogue to approve Dane County Ordinance Amendment #39, 2011-12, regarding mineral extraction conditional use permit application requirements.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Committee Updates:

  • Fire Advisory – Notice to Terminate the Current contract for Fire Protection services with the City of Sun Prairie. The city requires a formal action to end a contract to negotiate a successor contract.  The board members reviewed the resolution from the City of Sun Prairie and discussed contract options that may be presented to the towns.
  • EMS – nothing new to report.
  • Colonial Club – meeting will be rescheduled
  • Plan Commission – nothing new to report
  • SP/CG Boundary Area Agreement – R Fetterly & L Updike has a scheduled meeting May 15th and will give an update at the next meeting.

Audit/Pay Bills: Moved by V Pogue second by D Yelk to approve pay bills as presented.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Old Business:

  • D Yelk reported that he met with resident of Savannah Valley, Savannah Valley developer and the surveyor at the town hall to mediate the discussion for the repair or replacing of the broken tile line.

Correspondence:

Reminder of the Dane County Towns Association meeting at the Verona Senior Center May 17th at 7 p.m.

Items for next meeting agenda

  • Award Sealcoat bids

Set Next Meeting Date/Adjournment: Board of Review is scheduled for May 24, 2012 and the next board meeting will be May 30, 2012 at 7p.m.  Moved by V Pogue, second by D Yelk to adjourn the meeting at 7:55 p.m.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Correctly Attested,

Jo Ann Ramsfield, Town Clerk

Persons needing special accommodations should contact the Clerk’s office 837-6688 at least 24 hours prior to the meeting.