Call to Order. Chairperson L Updike called the regular meeting to order at 7:00 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, and Patrolman W Dorshorst were present. D Huston, R.G.Huston representative, was also in attendance.

Statement of Public Notice. The chair directed that the minutes show notice of the meeting was posted on the three town bulletin boards on October 4, 2012.

Pledge of Allegiance:  J Ramsfield led the pledge.

Approve Minutes of Prior Meetings: Moved by V Pogue second by D Yelk to approve the minutes of the 9/24/12 Town Board Meeting as presented.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Presentation from the Public: None

Consider/Take Action re: approve 20′ Sanitary Sewer & Water main under future access road from Larue Fields Lane. D Huston presented a plot plan for the installation of a water main in LaRue Fields. The forced main will run under a proposed easement access to CTH TT. The county had approved the plan but requested a letter from the Town of Sun Prairie stating the board’s approval. The board agreed that the main could be installed and run under, in the easement area, provided the line was encased to protect it from damage during future road construction. The clerk was instructed to write the requested letter. Moved by D Yelk second by V Pogue to approve the 20′ Sanitary Sewer & Water main under future access road from Larue Fields Lane.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider/Take Action re: approve appointment of new Plan Commission member: The chair recognized the appointment request from R Fetterly, Plan Commission Chair, to appoint Paul Stang to the Plan Commission to fill the vacancy. Moved by D Yelk second by V Pogue to approve Paul Stang as a Plan Commission member for a 3 year term.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider/Take Action re: final approval of CSM for Petition DCPREZ-2012-10422, Kevin Miller: The board reviewed the requested conditions on the CSM. Moved by D Yelk second by V Pogue to approve final CSM for Petition DCPREZ-2012-10422, Kevin Miller.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Committee Updates

  • Town of Sun Prairie/Village of Cottage Grove Boundary Agreement Committee: nothing new to report at this time.
  • Plan Commission: nothing new to report at this time.
  • EMS – discuss proposed 2013 budget: nothing new to report at this time.
  • Fire Advisory: L Updike will have a spreadsheet with budget numbers for Thursday morning, Oct 25, budget meeting.
  • Colonial Club: L Updike received a contribution request; they are requesting a donation of $3000.

Old Business

  • Consider/Take Action re: Ord. Amend. No. 12, 2012-2013: tabled until 10/22/12
  • Consider/Take Action re: Ord. Amend. No. 13, 2012-2013 : tabled until 10/22/12
  • Consider/Take Action re: Ord. Amend. No. 14, 2012-2013: tabled until 10/22/12

New Business

  • Consider/Take Action re:  GovPayNet a service that allows the Town of Sun Prairie to collect payments using Debit or Credit Card. Moved by V Pogue second by D Yelk to approve the collection of payments using Debit or Credit Card through GovPayNet

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

  • Discussion re: Ordinance of responsibility of Treasurer: During a recent training C Yelk, Treasurer, attended, bonding of the Clerk was discussed. C Yelk informed the board that bonding was not necessary if there was a town ordinance stipulating that. C Yelk will draft the ordinance for approval at next meeting. D Yelk abstained from the discussion.

Audit/Pay Bills. Moved by V Pogue second by D Yelk to approve pay bills as presented.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Items for next meeting agenda:

Set Next Meeting Date/Adjournment: the next board meeting will be 10/22/ 2012 at 7p.m.  Moved by V Pogue , second by D Yelk to adjourn the meeting at 7:55 p.m.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Correctly Attested,

Jo Ann Ramsfield, Town Clerk

Persons needing special accommodations should contact the Clerk’s office 837-6688 at least 24 hours prior to the meeting.