Call to Order. Chairperson L Updike called the regular meeting to order at 7:00 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, and Patrolman W Dorshorst were present.

Statement of Public Notice. The chair directed that the minutes show notice of the meeting was posted on the three town bulletin boards on November 20.

Pledge of Allegiance: J Ramsfield led the pledge.

Approve Minutes of Prior Meetings: Moved by V Pogue, second by D Yelk to approve the minutes of the November 12, 2012 Town Board Meeting as presented.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Presentation from the Public: none

Consider/Take Action Re: Prepay contract for road wedging: no action needed, the mild weather permitted the wedging to be completed this week.

Consider & take action: Approve Resolution 11-26-2012 Fees for Service, Licenses & Equipment Hire. Moved by D Yelk, second by V Pogue to approve Resolution 11-26-2012 Fees for Service, Licenses & Equipment Hire with changes:

WHEREAS:    The Town Board of the Town of Sun Prairie periodically reviews the fees for use of Town property.  It is their policy to use the most current DOT Equipment Fee Rates.

THEREFORE BE IT RESOLVED: that the following fees as an example reflect the rate established by DOT effective February 9, 2011January 2012.

  • Grader, $98.00/hour with driver
  • Front end loader, $85.00/hour with driver & $30.00 with broom
  • 7 cu. yd Dump Truck, $70.00/hour with driver
  • Pick up Truck, $47.00/hour with driver
  • Tractor/Mower, $55.00/hour with driver

(all charges for equipment include time of departure and return to Town Garage.)

  • Hall Rental – Town Resident personal use, $540.00/day
  • Town Resident commercial/business use, $75.00/day
  • Non-Resident personal or business, $1100.00/day
  • Youth Groups (4-H etc.), no charge
  • Government groups (extension office, drainage dist., school dist. plan commission, etc.), no charge

Other Fees:

  • Preliminary Plans, $50.00
  • Rezone Petition, $2500.00
  • Conditional Use Permit Request, $12500.00
  • Certified Survey Map Review, $100.00
  • Rezone and CSM Review at same Board Mtg., $250.00
  • Park Fee on newly created lots, per Park Ordinance 2008-1 , $1,500.00
  • Preliminary Plat Approval, $250.00 plus $50.00 for each lot
  • Escrow by Developer to guarantee payment for engineering, inspection and attorney fees, $1,000.00 plus 100.00/lot
  • Driveway Permit, residential, $50.00
  • Access Permit, agricultural, no charge
  • Escrow for road damage during construction, $1,000.00
  • Escrow for Occupancy Bond, 500.00.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Committee Updates

  • Town of Sun Prairie/Village of Cottage Grove Boundary Agreement Committee: nothing to report
  • Plan Commission: 2 pending applications for the December meeting
  • EMS: nothing new to report
  • Fire Advisory: will meet Thursday, Nov 28.
  • Colonial Club: nothing to report

Old Business:

  • Town Hall Custodian, Independent Contractor, letter sent to current custodian explaining the changes.

New Business:

  • 5178 County TT – clerk is to check to see if there are county permits in place for the fill dirt that has been brought in. The property is in a wetland area.

Correspondence: no new correspondence

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve pay bills as presented.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider & take action – authorize payment of bills through the end of 2012: Moved by D Yelk, second by V Pogue to authorize the Town Chair & Town Clerk to pay bills through the end of 2012.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Set Next Meeting Date/Adjournment: the next board meetings will be December 10, 2012 and January 14, 2013 at 7p.m.  Moved by V Pogue, second by D Yelk to adjourn the meeting at 7:50 p.m.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Correctly Attested,

Jo Ann Ramsfield

Town Clerk

Persons needing special accommodations should contact the Clerk’s office 837-6688 at least 24 hours prior to the meeting.