Call to Order. Chairperson L Updike called the regular meeting to order at 7:00 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, R Fetterly, J Seltzner, T Strauss and J Fox were present.

Statement of Public Notice. The chair directed that the minutes show notice of the meeting was posted on the three town bulletin boards on May 10, 2013.

Pledge of Allegiance:  V Pogue led the pledge.

Approve Minutes of Prior Meetings: Moved by D Yelk, second by V Pogue to approve the minutes of the 4/8/13 & 4/22/13 Town Board Meeting as presented.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Presentation from the Public: J Seltzner & T Strauss, members of the Sun Prairie Volunteer Fire Department, stated that T Strauss had met with the City of Sun Prairie earlier that day and was informed that the City of Sun Prairie had decided, by January 1, 2014, it would have a fulltime paid fire department and ready to fight fires. Volunteer Firefighters contract negotiations were to begin that day. Most of the current firefighting equipment is owned by the three towns (Burke, Bristol, Sun Prairie) and operated by the Volunteer Fire Fighters. T Strauss stated that his top priority is continued fire coverage for all residents in the area. No action taken.

Discussion with WM, J Fox: recent resident’s complaints (blowing trash & large item pickup): The wind storm the first week of May 2013 generated a complaint from a town resident. The board requested J Fox attend the meeting to discuss a solution. J Fox went over the procedure the drivers are to follow during pickup and offered suggestions that residents can do during windy or bad weather.  Suggestions offered: bag trash before putting it in tote, tape cover with masking tape so it can’t flap in the wind, and rotate cart to keep handle towards the wind. J Fox will email clerk’s office copies of the tags WM currently uses; these will be placed on the town website. Discussion on large item pickups – this is part of the town’s contract with WM. It was suggested that residents call the clerk’s office and have the clerk contact WM. WM will then contact the resident for pickup time. When calling or emailing the clerk, leave your name, address, item for pickup, and phone number you can be reached at.

Consider/take action re: Approval of Park Advisory Committee New Members: R Wells, N Choudoir, J VanPelt, D Powelka, and the officers: Chair, J VanPelt; Secretary, C Quick. By request J Powelka is replaced by D Powelka. Moved by L Updike, second by V Pogue to approve the Park Advisory Committee New Members: R Wells, N Choudoir, J VanPelt, D Powelka, and the officers: Chair, J VanPelt; Secretary, C Quick.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider/take action re: Operators license for employee of BP. Moved by D Yelk second by V Pogue, to approve operator license for A Sturn, Crossroads BP employee.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider/take action re: approve Zoning Ord. Amend. 10538, for CSM 9561, 5386 Town Hall Drive, from RH-2 to RH-1. Moved by V Pogue, second by D Yelk to approve the Dane County Zoning Ord. Amendment 10538.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider/take action re: approve final CSM 9561, 5386 Town Hall Drive, from RH-2 to RH-1, J & M Fiumefreddo, 5386 Town Hall Drive. Moved by V Pogue, second by D Yelk to approve final CSM 9561 from RH-2 to RH-1.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Committee Updates & Correspondence:

  • Dane Co Urban Co Consortium – L Updike – advisory letter – Town of Sun Prairie doesn’t have a need for the grant the letter talks about.
  • Fire Dept. General Ledger – L Updike – generally shows over budget at Fire Department for 2012 – overages are due in large part by maintenance on equipment. The overages were funded by the departments’ capital fund.
  • DCTA district boundaries by population — M Hazelbaker opinion letter
  • DCTA Annual meeting agenda
  • Memorandum to the Dane County EMS Districts — M Hazelbaker – Board consensus – EMS Districts insurance should continue as is!
  • Map showing Dane County Senior Planner changes – FYI
  • DCTA – L Updike will attend the May 29th meeting.

Audit/Pay Bills. Moved by V Pogue, second by D Yelk to approve payment of town expenses with the addition of $95.35 to Carquest.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Items for next meeting agenda: no new agenda items were noted.

Set Next Meeting Date/Adjournment: the next board meetings will be June 3rd and June 24th at 7p.m. Moved by D Yelk, second by V Pogue to adjourn the meeting at 9 p.m.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Correctly Attested,

Jo Ann Ramsfield, Town Clerk

Persons needing special accommodations should contact the Clerk’s office 837-6688 at least 24 hours prior to the meeting.