Call to Order. Chairperson L Updike called the regular meeting to order at 7:05 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, J Seltzner and P Kaski were present.

Statement of Public Notice. The chair directed that the minutes show notice of the meeting was published in the Sept 19th issue of The Star and posted on the three town bulletin boards on September 21, 2013.

Pledge of Allegiance:  C Yelk led the pledge.

Approve Minutes of Prior Meetings: postponed

Presentation from the Public: none

Consider/take action re: Approve operator’s license for Crossroad’s BP – Moved by D Yelk, second by V Pogue to approve operator’s license for Crossroad’s BP employee.
Voting AYE: Updike Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Consider/take action re: Rezone petition 2013-10607, D Kohlwey, 5146 County Road TT, Cottage Grove, WI to comply with the zoning for a duplex. The plan commission approved zoning compliance. However, the town has had parking difficulties in areas that have duplexes. To alleviate this problem a mandatory parking space for each bedroom in the duplex. Moved by D Yelk, second by V Pogue to approve rezone petition 2013-10607, D Kohlwey, 5146 County Road TT, Cottage Grove, WI to comply with the zoning for a duplex with the stipulation that the clerk does not sign the final CSM until D Kohlwey can physically show that the parking places are complete.
Voting AYE: Updike Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Closed sessions: per S.S. 19.85 (1) (e) to deliberate the proposed contract with the Sun Prairie Volunteer Fire Department. The meeting will then reconvene into open session to continue with the posted agenda.  No closed session needed.

Consider/take action re: Proposed contract with Sun Prairie Volunteer Fire Department J Seltzner, fire fighter representative was present and discussed the Intergovernmental Agreement for the Towns’ and Volunteer Fire Fighters. J Seltzner also posed a couple of questions to the board to clarify the town’s position on the proposed Intergovernmental Agreement between the City of Sun Prairie and the Volunteer Fire Fighters. Then, J Seltzner was off to the fire fighters meeting. L Updike asked for a motion to allow the board chair to sign the Intergovernmental Agreement. Moved by D Yelk, second by V Pogue to approve the town chair to sign the Intergovernmental Agreement as amended.
Voting AYE: Updike Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Consider/take action re: Dane County Ord. Amendments 17 & 18, 2013-14, regarding changes to the CO-1 Conservancy zoning district (OA 17) and creating the A-Ba Transitional Agriculture-Business zoning district (OA 18) – action postponed until the DCTA public hearing, Oct 22 to see what their recommendations are.

Consider/take action re: replacement of town garage overhead door(s). The board reviewed the replacement bids for the town garage overhead doors. The bids are reasonable and falls within budget so the installation should take place in 2013 if possible. The board agreed that Wes should review the bids (apples for apples) and make the final decision. No board action needed.

Consider/take action re: 2014 Budget items – none at this time.

Consider/take action re: Funds donated to Town for purpose of maintenance of the bulletin board and its attachments located on Lonely Lane – The clerk reported that she had spoken to the family and P Kaski was present. The Treasurer reported how the donations would be handled. It was decided that a resolution will be drafted and approved at the next meeting. P Kaski stated that she will take over her father’s commitment to mowing Kaski Park as stated on the bulletin board.

Committee Updates: L Updike – Community Court – dues will remain about the same as last year.

Old Business/New Business:

  • General discussion about 2015 Farm Progress days and the effects on the town roads.

Correspondence: none

Audit/Pay Bills. Moved by V Pogue second by D Yelk to approve pay bills as presented.
Voting AYE: Updike Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Items for next meeting agenda

  • Closed sessions: per S.S. 19.85 (1) (e) to deliberate the proposed contract with the Sun Prairie Volunteer Fire Department. The meeting will then reconvene into open session to continue with the posted agenda.
  • Reconvene to open session per S.S. 19.85 (2):
  • Consider/take action re: Proposed contract with Sun Prairie Volunteer Fire Department:

Budget Work Sessions Schedule changes

Date Day Time Reason
Oct 22 Tuesday 8:00 a.m. Budget
Oct 31 Thursday 8:00 a.m. Budget
Nov 11 Monday 7:00 p.m. Budget Public Hearing
7:15 p.m. Spec Electors
7:30 p.m. Regular Board Meeting

Items pertaining to budget may also be discussed at the following Board meetings.  Budget discussion would be noted on the particular agenda: October 28, 2013

Set Next Meeting Date/Adjournment: the next board meeting will be October 28, 3013 at 7p.m.  Moved by D Yelk, second by V Pogue to adjourn the meeting at 8 p.m.
Voting AYE: Updike Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Correctly Attested, Jo Ann Ramsfield, Town Clerk

Persons needing special accommodations should contact the Clerk’s office 837-6688 at least 24 hours prior to the meeting.