Call to Order: Chairman L Updike called the regular meeting to order at 7:00 p.m. at the Town Hall, 5556 Twin Lane Road.  Supervisors V Pogue and D Yelk, Clerk J Ramsfield, and Treasurer C Yelk were present. W Statz was also present.

Statement of Public Notice: Chairman L Updike directed that the minutes show notice of the meeting was posted on the three town bulletin boards and website on January 22, 2014.

Pledge of Allegiance:  C Yelk led the pledge.

Approve Minutes of Prior Meetings: Moved by V Pogue second by D Yelk to approve the minutes of January 13, 2014 Town Board Meeting. D Yelk suggested ‘truckload’ be changed to ‘semi-load’ in the road report.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Presentation from the Public: None

Road Report: D Yelk reported that Truck # 16 had been returned from the Town of Burke. The Town of Burke’s truck has been repaired and no longer need to rent the Town Truck # 16.

Consider/take action re: DCPCUP 2013-02259 – Wesley Statz – allow construction of a primary residence for farm owner, CTH VV & Yelk Rd, Section 14, Town of Sun Prairie. Moved by D Yelk second by V Pogue to approve petition 02259, Wesley Statz, to allow construction of a primary residence for farm owner, CTH VV & Yelk Rd, Section 14, Town of Sun Prairie.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider/take action re: DCPREZ-2013-10627 – Gary Ziegler – request for compliance zoning for parcels 0811-303-9002-5 (A-1EX Ag to A-2 Ag) & 0811-303-9240-7 (A-1EX Ag to R-1). Moved by D Yelk second by V Pogue to approve petition 10627, Gary H Ziegler, request for compliance zoning for parcels 0811-303-9002-5 (A-1EX Ag to A-2 Ag) & 0811-303-9240-7 (A-1EX Ag to R-1).

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Committee Updates

  • Plan Commission:  D Yelk-nothing new to report at this time.
  • EMS: V Pogue-EMS has put the sale of the DaneCom Radios on hold.
  • Fire Unit: D Yelk reported that the City of Sun Prairie Counsel has named the new members for the Fire Advisory Board.

Consider/take action re: Purchase of DaneCom radios from Marshall EMS. Deferred-see Committee Updates: EMS. No action taken.

Consider/take action re: Establish checking account for Towns Sun Prairie & Bristol Fire Unit. D Yelk reported that the name for the fire unit needed to be established first. The name for the fire unit is North East Dane County Fire District. The fire district will consist of a 3 member board, C Yelk will be Financial Administrator appointed by the board, and checks will require signatures of Towns of Sun Prairie and Bristol’s chairperson.

Moved by V Pogue second by L Updike to approve establishing a checking account for Towns Sun Prairie & Bristol Fire Unit.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Consider/take action re: Employee Handbook – Holiday Policies, compensation for holidays worked and overtime hours. Deferred-patrolmen were not present to discuss due to long hours plowing snow. No action taken.

Old Business/New Business/Correspondence

  • L Updike mentioned that Officer Nelson would be contacting the clerk as to the availability of the Townhall for a public safety meeting for Farm Technology Days.

Audit/Pay Bills. Moved by V Pogue second by D Yelk to approve pay bills with the addition of two checks that had been written but missed in the approval last meeting.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Items for next meeting agenda

  • Consider/take action re: Employee Handbook – Holiday Policies, compensation for holidays worked and overtime hours

Set Next Meeting Date/Adjournment: the next board meeting will be February 10, 2014 at 7p.m.  Moved by D Yelk, second by V Pogue to adjourn the meeting at 8:15 p.m.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Correctly Attested,

Jo Ann Ramsfield, Town Clerk

Persons needing special accommodations should contact the Clerk’s office 837-6688 at least 24 hours prior to the meeting.