Call to Order: Regular Town Meeting was called to order by Town Chair, L Updike   Present were Supervisors V Pogue & D Yelk, Clerk J Ramsfield, Treasurer C Yelk, Patrolman W Dorshorst, and J Belken.

Statement of Public Notice: The chair directed that the minutes show that notice of this meeting was posted on the website and three Town bulletin boards August 6, 2015.

Pledge of Allegiance: The Pledge was led by W Dorshorst.

Approve Minutes from prior meeting. Moved by V Pogue, second by D Yelk to approve minutes from July 13, 2015.
Voting AYE: Updike Pogue and Yelk
Voting Nay: none
Abstain: none
Motion carried

Public Comment: none

Consider/Take Action re: approve resolution to name TASC as administer for the Town of Sun Prairie employee Flex Spending Plan – Moved by D Yelk, second by V Pogue to approve resolution to name TASC as administer for the Town of Sun Prairie employee Flex Spending Plan.
Voting AYE: Updike Pogue and Yelk
Voting Nay: none
Abstain: none
Motion carried

Consider/Take Action re: approve Fee Schedule change for Townhall rental deposit.  Moved by D Yelk, second by V Pogue to approve the Fee Schedule for hall rental to include “All Renters Deposit Fee(Deposit may be waivered for Town Resident frequent users), $100 refundable deposit” and under other fees: Escrows for road damage during construction, the additional verbiage of “other fees due to Town”.

Voting AYE: Updike Pogue and Yelk
Voting Nay: none
Abstain: none
Motion carried

Committee Updates

  • Farm Technology Days: Preparation for the event is well under way.
  • EMS: V Pogue reported EMS will start 2016 budget talks next week.
  • Parks: D Yelk reported that the meeting for August was cancelled and they would have another workday for the stone walls when the weather is cooler.
  • Fire Unit: D Yelk reported that Chief, Joe Seltzner, presented preliminary budget numbers. There are 40 applicants for the fulltime Fire Chief position; the reviews of the apps are being done by an outside source.

Old Business/New Business/Correspondence

  • L Updike & W Dorshorst will meet with the City of Sun Prairie’s engineer, August 13, to discuss the reconstruction of North Townhall Dr & Bird Street.

Audit/Pay Bills.
Moved by V Pogue, second by D Yelk to approve payment of bills with the handwritten additions.
Voting AYE: Updike Pogue and Yelk
Voting Nay: none
Abstain: none
Motion carried

Items for next meeting agenda

  • Bond: moving a building
  • Road maintenance agreement with City of Sun Prairie
  • Deer Creek Run assessments

A short recess was called at 7:55 pm

Meeting reconvened at 8:10 pm 

Discuss terms for special assessment for Deer Creek Run: this item was moved to later in the agenda to accommodate the town engineer’s schedule. The terms for special assessment were rescheduled for the next board meeting. J Belken spoke with the board about the seeding, matting & erosion control for Deer Creek Run. J Belken was instructed by the board to finish what was left undone in order to close out the town’s portion of the erosion control permit. No action taken.

Set Next Meeting Date/Adjournment: The next board meeting will be August 24, 2015 at 7 p.m. Moved by D Yelk, second by V Pogue to adjourn the meeting at 8:21 p.m.
Voting AYE: Updike Pogue and Yelk
Voting Nay: none
Abstain: none
Motion carried

Correctly Attested,
Jo Ann Ramsfield, Town Clerk