Call to Order: Chairperson L Updike called the regular meeting to order at 7 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, and Patrolman W Dorshorst were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on November 19, 2015.

Pledge of Allegiance: D Yelk led the pledge.

Approve Minutes of Prior Meeting: Moved by V Pogue, second by D Yelk to approve the minutes of the November 9, 2015 as presented.
Voting AYE: Updike Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Public Comment: No one from the public was present.

Consider/Take Action: Special charge, per s. 66.0627, on tax bill for unpaid trash and recycling and special assessment, per s. 66.0703, for construction of road extension to Deer Creek Run. The Town Chair stated, “Let the record show that the principal, S Tubbs, signed the special charge agreement today during regular business hours.” The treasurer stated the trash and recycling payment is current. The board directed the treasure to split the special charges between the two parcels owned by the Tubbs along Deer Creek Run Road, new road addition only.  Each parcel should be charged according to the amount of road frontage (by the foot). Moved by D Yelk, second by V Pogue to approve the special charge, per s. 66.0627, on tax bill for special assessment, per s. 66.0703, for construction of road extension to Deer Creek Run. The special assessment shall be payable in 10 annual installments .

Voting AYE: Updike Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

TRIP application recap: The Public Works department applied for TRIP money for road maintenance for 2016. L Updike attended the award meeting for this grant. The Town of Sun Prairie was awarded a grant of $15,500 for Baxter Road maintenance. After attending the meeting it is L Updike’s opinion that the town should be applying for more of these grants when possible.

TASC re-enrollment: The clerk reported that the Town’s account was setup for 2016; however, the system was not allowing her to re-enroll the participants. TASC forms were given to employees to fill out for open enrollment. Moved by D Yelk, second by V Pogue to approve payment to TASC on January 1: 1/3rd and May 1st: 2/3rd of the annual payment.
Voting AYE: Updike Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Holiday Party: Consensus of the parties present at the meeting is to meet at a restaurant for dinner in January, each person paying for themselves. The clerk will check out availability. No action taken.

Committee Updates

  • EMS: V Pogue reported that the EMS was moving forward with a new communications system for their building; the new CPR machine has arrived but the power stretchers are so popular that they are back ordered; and the director is exploring alternatives for partnerships with other municipalities in order to decrease response time and expenses. Partnerships will also give the community a broader range of personnel expertise.
  • Fire Unit: D Yelk reported that the fire chief would be starting next week.
  • Plan Commission: D Yelk reported that at the last PC meeting the person did not show up. When he spoke to the person by phone, he said that he had dropped the issue. He had not notified anyone of his decision.

Audit and Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills as presented.
Voting AYE: Updike Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Old Business/New Business: None

Items for next meeting agenda:

  • Follow-up on holiday dinner

Set Next Meeting Date/Adjournment: The next board meeting will be December 14, 2015 at 7:00 p.m.  Moved by V Pogue to adjourn the meeting at 8:36 p.m.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Jo Ann Ramsfield, Town Clerk

Persons needing special accommodations should contact the Clerk’s office 837-6688 at least 24 hours prior to the meeting.