Call to Order: Chairperson L Updike called the regular meeting to order at 7 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, and Patrolman W Dorshorst were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on December 10, 2015.

Pledge of Allegiance: J Ramsfield led the pledge.

Approve Minutes of Prior Meeting: Moved by V Pogue, second by D Yelk to approve the minutes of the November 23, 2015 as presented.
Voting AYE: Updike Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Public Comment: No one from the public was present.

Road Report: D Yelk reported a complaint call from a resident on Townhall Dr. He investigated the complaint and took photos of the damaged blacktop. The board members and the town patrolman discussed in length how and why it happened. The members also suggested solutions. The discussion will continue at the next meeting in January. No Action taken.

Committee Updates

  • EMS: V Pogue reported the EMS director is working on a recruiting campaign.
  • Fire Unit: D Yelk reported that the new fire chief was installed.
  • Plan Commission: Will meet next Monday.
  • Parks: D Yelk reported that the park committee had a work day last Saturday. Two more parking spots were cleared and graveled. Another load of landscape stone has been ordered; it will come out of the 2015 park budget. A trailer has been purchased for tool storage, paid for in 2015 but will not be delivered until spring 2016.

Audit and Pay Bills:

  • Approve current expenses
    Moved by V Pogue, second by D Yelk to approve the bills as presented.
    Voting AYE: Updike Pogue and Yelk
    Voting Nay: none
    Absent: none
    Motion carried
  • Authorize Clerk and Treasurer to pay expenses through the end of 2015
    Moved by D Yelk, second by V Pogue to authorize Chair, Clerk, and Treasurer to pay expenses through the end of 2015.
    Voting AYE: Updike Pogue and Yelk
    Voting Nay: none
    Absent: none
    Motion carried

Old Business/New Business/Correspondence

  • Holiday Get Together – Great Dane East, Jan 17, 2016 4 pm.
  • Energy Grant – was not awarded but encouraged to try again
  • Tax Statements – Treasurer mailed them out today
  • Holiday Gifts from Safebuilt & Crackfilling – The town received food gifts
  • Property for sale for cemetery use – The clerk received an inquiry for possible land for sale in our town for a new cemetery
  • Sun Prairie School space planning meeting – the next meeting will be Jan 6, 2016
  • D Yelk asked if there was any opposition to changing the regular meeting time for board meetings from 7 pm to 6 pm. There was no opposition. Moved by D Yelk, second by V Pogue to change the board meeting time to 6 pm.

Voting AYE: Updike Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

  • Greater Madison Vision: L Updike reported that he was approached by the group to sit on the board. He will be our town representative.
  • L Updike recapped the WI Towns Association’s withdrawal from county zoning. There is a hearing on Saturday. He recommends the withdrawal over a 3 year period.
  • D Yelk investigated the existence of Bed & Breakfast businesses in the Town of Sun Prairie.  It is believed there are two. The question is whether they have the correct zoning or conditional use permit.

Items for next meeting agenda:

  • Road weight limits and heavily used roads

Set Next Meeting Date/Adjournment: The next board meetings will be January 11 & 25, 2016 at 6:00 p.m.  Moved by V Pogue to adjourn the meeting at 9 p.m.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried
Jo Ann Ramsfield, Town Clerk

Persons needing special accommodations should contact the Clerk’s office 837-6688 at least 24 hours prior to the meeting.