Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, and Patrolman W Dorshorst were present.  Others present were R Rice, H Yang, & K Kleckner

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on January 21, 2016.

Pledge of Allegiance: V Pogue led the pledge.

Public Comment:

  • Rick Rice appeared before the Town Board requesting approval of the final CSM for splitting a 4.75 acre parcel zoned A-1(Ex) Agriculture into two equal RH-1 Rural Home parcels at 2819 CTH T in Section 29, Town of Sun Prairie. Consensus of the board authorized the town clerk to review and sign the final CSM.
  • H Yang appeared before the Town Board to discuss a proposed driveway to a residential vacant lot on Bailey Road. He had placed an offer to purchase and the offer was accepted. He was instructed by the board members to contact W Dorshorst, the town patrolman, to site the driveway close to the south property line for vision safety.

Approval of CSM #9828, merger of lots 12 & 13, Savannah Valley, for a single family residence: The Plan Commission has heard K Kleckner’s petition to build a new home in Savannah Valley and recommends the merger of lots  12 & 13 to better accommodate the placement of the home. Moved by D Yelk, second by V Pogue to approve CSM #9828, merger of lots 13 & 13, Savannah Valley, for a single family residence.
Voting AYE: Updike Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Employee Handbook amendment: The following verbiage was added to the Points of Clarification & Vacation Policy sections in the handbook: Nonexempt employee may convert up to 40 hours of earned vacation to comp time hours at the end of the year providing comp hours are under 200 hours and not greater than 250 hours.  Moved by D Yelk, second by V Pogue to approve the Employee Handbook revision with the additional verbiage ” Nonexempt employee may convert up to 40 hours of earned vacation to comp time hours at the end of the year providing comp hours are under 200 hours and not greater than 250 hours.”
Voting AYE: Updike Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Committee Updates

  • EMS – V Pogue: There are 10 more runs to date as there were one year ago. There are scheduling issues due to Reverend Paul’s retiring and moving away.
  • Fire Unit – D Yelk: unexpected repairs on Engine 1; the battery charger malfunctioned destroying the batteries.
  • Plan Commission – D Yelk: nothing new going on right now.
  • Park Committee – D Yelk: the trailer that was ordered is built.

Audit and Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills as presented.
Voting AYE: Updike Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Old Business/New Business: L Updike announced that he has been asked to serve on the Greater Madison Vision Committee.

Items for next meeting agenda:

  • Approve operator’s license for Crossroads BP

Set Next Meeting Date/Adjournment: The next board meeting will be February 8 & 22, 2016 at 6:00 p.m.  Moved by V Pogue to adjourn the meeting at 7:30 p.m.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Correctly attested,

Jo Ann Ramsfield, Town Clerk