Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, and Clerk J Ramsfield were present.  Others present were J Seltzner and D Baehr.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on March 11, 2016.

Pledge of Allegiance: C Yelk led the pledge.

Approve Minutes from prior meetings:
Moved by V Pogue, second by D Yelk to approve the minutes of 2/22/2016 as presented.
Voting AYE: Pogue and Yelk
Voting Nay: none
Abstain: Updike
Motion carried

Public Comment:

  • J Seltzner commented on the newly delivered phone books in the town. The books are to be delivered to the front door of each residence and the delivery person is dropping the book to the ground near the mailbox. The books end up waterlogged and unusable or end up in the ditch for the lawn mower to cut it up in the summer. J Seltzner would like to see the delivery method changed. No action taken.
  • D Baehr was present for the Martin Family Trust decision. He was unaware that the board would not hear the petition until the public hearing was held.  He will return for the March 28th board meeting for the final decision.

Review/approve operator’s license for Crossroad BP: Moved by D Yelk, second by V Pogue to approve the operator’s license for Crossroad BP.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Committee Updates

  • EMS: V Pogue – EMS will meet 3/15/16; the lifts & stretchers will be demonstrated.
  • Fire Unit: D Yelk – An Advisory meeting is scheduled for 3/16/16. The wildfire at McCarthy Park was also discussed. There is a scheduled control burn on March 29 at McCarthy Park by the DNR.
  • Plan Commission: D Yelk – nothing new to report at this time, next meeting 3/21/16.
  • L Updike talked about the joint meeting with the City of Sun Prairie in regard to the Bird Street reconstruction project for the summer of 2016.

Audit and Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills as presented.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Old Business/New Business:

  • Set agenda items for informal, March 25th meeting with area farmers; Items for consideration: Safe stopping distance when loaded, spill response plans, no passing zone pullovers, turn out spots, requirement of approved routes under IoH, modification of weight limit ordinances, appropriate conditions for heavy usage, overweight citation amounts, new state law for ditch piping, and any other points for discussion by attendees.
  • Towns “Opting Out”: Informational handouts were given to the board members. The discussion was tabled while the members study the handouts. A joint meeting for the board members and plan commission was scheduled for April 18 @ 7 pm to discuss the town’s options.

Items for next meeting agenda: Internal Audit

Set Next Meeting Date/Adjournment: The next board meeting will be March 28, 2016 at 6:00 p.m.  Moved by V Pogue to adjourn the meeting at 7:40 p.m.

Voting AYE: Updike, Pogue and Yelk

Voting Nay: none

Absent: none

Motion carried

Correctly Attested,

Jo Ann Ramsfield, Town Clerk