Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Treasurer C Yelk, Clerk J Ramsfield, Patrolman W Dorshorst, and D Strohmenger were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on March 24, 2016.

Pledge of Allegiance: V Pogue led the pledge.

Approve Minutes from prior meetings:
Moved by V Pogue, second by D Yelk to approve the minutes of 3/14/2016 as presented.
Voting AYE: Pogue and Yelk
Voting Nay: none
Abstain: Updike
Motion carried

Public Comment: None.

Strohmenger rezone petition decision: D Strohmenger requests approval to separate and rezone 14.652 acres of farm buildings and a residence of an existing farm from A-1(Ex) Agricultural to A-2(8) Agricultural to allow sale of the remaining farmland at 1785 Strohmenger Ln, in Section 1, Town of Sun Prairie:  D Yelk explained to D Strohmenger the Hammerhead design for the turnaround at the end of Strohmenger Road to be built. Moved by D Yelk, second by V Pogue to approve the Strohmenger rezone petition and the vacation of the east end of Strohmenger Rd with the turnaround to be constructed no Later than July 2017.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Martin Living Trust rezone petition decision: Martin Living Trust, represented by Birrenkott Surveying, Inc., requests rezoning a 3.29 acre lot from A-1(Ex) Agricultural to A-2(2) Agricultural (Lot #1) to settle the Martin Living Trust Estate at 3427 Bailey Rd in Section 30, Town of Sun Prairie: The board reviewed the Action Plan submitted by the Plan Commission.  Moved by D Yelk, second by V Pogue to approve the rezone of Lot 1 following the PC recommendation.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Martin Living Trust rezone petition decision: Martin Living Trust, represented by Birrenkott Surveying, Inc., requests rezoning a 5.39 acre lot from A-1(Ex) Agricultural to RH-2 Rural Homes (Lot #2) to settle the Martin Living Trust Estate at 3427 Bailey Rd in Section 30, Town of Sun Prairie. The board reviewed the Action Plan submitted by the Plan Commission.  Moved by D Yelk, second by V Pogue to deny the rezone of Lot 2 following the PC recommendation.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Committee Updates

  • EMS: V Pogue reported the stretchers are working out well and the director continues to work on consolidating community resources.
  • Fire Unit: D Yelk reported that he and J Seltzner are working on budget and long term agreement between Bristol, Burke, City of Sun Prairie & Town of Sun Prairie. Northeast Fire Unit will need to replace a pumper tanker soon.
  • Plan Commission: Next meeting is scheduled for April 18. L Updike asked the clerk to contact R Fetterly to plan a joint meeting that evening to discuss “Opting Out”.

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills as presented.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Internal Audit: Board members were given the 2015 financial books for the town for examination. L Updike examined the bank balances, V Pogue picked random check numbers out of the check numbers used during 2015; D Yelk located the check number in the binder; C Yelk located the corresponding expense; with the books in order it was moved by V Pogue, second by D Yelk to approve the
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Old Business: L Updike talked about the TRIP D application for reconstruction of: Bailey Road from Townhall Dr to County N; County N to Nelson Rd. The City of Sun Prairie will be reconstructing South Bird Street this summer; it was discussed whether the town could apply for bridge-aid for the culver on Bird Street. L Updike stated that a 2″ overlay will not qualify for a TRIP grant.

New Business: W Dorshorst request a date be set for a town road tour. The date was set for March 31, 2016 at 8 a.m. from the Town Hall.

Items for next meeting agenda

Set Next Meeting Date/Adjournment: The next board meeting will be April 11, 2016 at 6:00 p.m.  Moved by V Pogue to adjourn the meeting at 7:15 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Correctly Attested,

Jo Ann Ramsfield, Town Clerk