Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Treasurer C Yelk, Clerk J Ramsfield, R Rice, D Midthun, and K & K Sturman were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on April 22, 2016.

Pledge of Allegiance: V Pogue led the pledge.

Approve Minutes from prior meeting:
Moved by V Pogue, second by D Yelk to approve the minutes of 3/28/2016 as presented.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Moved by V Pogue, second by D Yelk to approve the minutes of 4/11/2016 as presented.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Public Comment: None.

Road Report: The report was deferred in absents of Patrolman W Dorshorst.

Consider/Take Action: CSM No. 13217 final review for Ricky Rice, 2819 County Rd T, Sun Prairie, WI: Moved by D Yelk, second by V Pogue to approve CSM No. 13217 for Ricky Rice, 2819 County Rd T, Sun Prairie, WI and authorized the clerk to sign the CSM.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Consider/Take Action: D Midthun request change in the developer’s agreement. D Midthun asked the board to consider amending his developer’s agreement. The changes requested were associated with the fees required by the town before he could record the final CSM. The park fees were changed and incorporated into section 9 of the document. Park fees will be due the same time the irrevocable letter of credit is presented to the town before road construction & development starts. The clerk was instructed to draft the amended document and forward it to D Midthun & L Updike. When it is acceptable to both parties it will be signed and notarized. Moved by D Yelk, second by V Pogue to amend the developer’s agreement in sections 9, 13, and 14 incorporating the park fees to the road security.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Consider/Take Action: Sturman petition – approval of petition 2016-10981 to rezone a 0.67 acre lot from A-1(Ex)  Agricultural to R-3 Residential to bring the lot into compliance with setback regulations to accommodate a proposed  addition to the existing home at 4786 Cardinal Ln in Section 32, Town of Sun Prairie. Moved by D Yelk, second by V Pogue to approve petition 2016-10981 to bring the lot into compliance with setback regulations to accommodate a proposed addition to the existing home at 4786 Cardinal Ln in Section 32.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Public Hearing: Consider/Take Action: Resolution to Discontinue Public Roadway 2016 4-25; East end of Strohmenger Road and construct turn-around. Moved by D Yelk, second by V Pogue to approve Resolution to Discontinue Public Roadway 2016 4-25; East end of Strohmenger Road and construct a turn-around best suited for the area determined by the town patrolman.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Consider/Take Action: Amend 2016 budget:

  • Independent Inspections/SAFEbuilt underpayment 2015: The underpayment occurred due to the invoices were sent to the incorrect address. Moved by D Yelk, second by V Pogue to adjust the 2016 contingency fund to cover the $6989.95 invoices for 2015.
    Voting AYE: Updike, Pogue and Yelk
    Voting Nay: none
    Absent: none
    Motion carried
  • Fire Unit cost increase: Moved by D Yelk, second by V Pogue to adjust the 2016 contingency fund to cover the increase in Fire protection from $90,000 to $100,394.
    Voting AYE: Updike, Pogue and Yelk
    Voting Nay: none
    Absent: none
    Motion carried
  • Generations Park Landscape Stone payment: Moved by D Yelk, second by V Pogue to adjust the 2016 park capital fund to cover the delayed 2015 invoice for the park landscaping stone.
    Voting AYE: Updike, Pogue and Yelk
    Voting Nay: none
    Absent: none
    Motion carried
  • Transfer funds from Expenditure to Revenue to cover 13 payments for trash/ recycling: The 13 payments occurred due to Waste Management payment was due after the service and Pellitteri collects in advance of the service. As a result, two curbside collection payments were made in January.
    Voting AYE: Updike, Pogue and Yelk
    Voting Nay: none
    Absent: none
    Motion carried

Committee Updates

  • EMS: May 14th – EMS Safety Fair; May 17th – EMS District Meeting
  • Fire Unit: D Yelk and L Updike are attending the fire academy.  D Yelk and J Seltzner visited the Village of Marshall Fire Station to look at their pumper truck.
  • Plan Commission: Nothing going on right now.
  • Parks: A path was cleared through Generations Park by Statz Brother’s farms. The path is for the manure pumping hose. This action was part of the town’s efforts to help keep the heavy manure hauling equipment off the town roads as much as possible. The Statz farms pump manure one to two times annually for about a week each time.

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills with the addition of $8800 for TASC payment due May 1.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Old Business/New Business/Correspondence: L Updike continues to talk to the City of Sun Prairie in regard to the Bird Street & Bailey Road agreement that expires in December 2016. He would like to see the agreement extended for another 10 years.

Items for next meeting agenda:

Set Next Meeting Date/Adjournment: The next board meeting will be May 23, 2016 at 6:00 p.m.  Moved by V Pogue to adjourn the meeting at 7:35 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Correctly Attested,

Jo Ann Ramsfield, Town Clerk