Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Treasurer C Yelk, Clerk J Ramsfield, Patrolman W Dorshorst, J Bass, D Bossland, Wm Hallman, J Bradley, J Kaltenburg, and J Seltzner were present.
Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on May 19, 2016.
Pledge of Allegiance: W Dorshorst led the pledge.
Approve Minutes from prior meeting: Moved by D Yelk, second by V Pogue to approve the minutes for April 25 & May 9, 2016.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Public Comment: None.
Consider/Take action: Holding tank at 2776 LaRue Fields Lane: Wm Hallman appeared before the town board to request a holding tank for his warehouse building on LaRue Fields Lane. They would like to add an office in one corner of the existing warehouse and a wash room for the employees. There was a discussion for various options. It was determined that the building sits on fill so there is no virgin ground to perk. Moved by D Yelk, second by V Pogue to approve a holding tank at 2776 LaRue Fields Lane.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Consider/take action: Open & award sealcoat and overlay bids: Chair, L Updike announced the opening of the sealed bids for all present. Three sealed bids were opened for the 2016 Baxter Road overlay project. Bidding on the project was Wolf Paving, Tri Co Paving, and Payne & Dolan. After a brief discussion with the board members, the lead patrolman made his recommendation to award the bid to Wolf Paving, the lowest bid.
Moved by D Yelk, second by V Pogue to award Wolf Paving the Baxter Rd overlay project.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Chair, L Updike opened the sealed bids from Struck & Irwin and Scott’s Const. Struck & Irwin offered two bids of different sealing materials. After a brief discussion with the board members, the lead patrolman made his recommendation to award the bid to Scott’s Construction, the lowest bid. A representative from Fahrner Asphalt was present at the bid opening. He attended the meeting to ask the board what Fahrner Asphalt needed to do to be able to bid on town projects again. The town has not been accepting bids from Fahrner Asphalt because of a past bad experience. The board responded that Fahrner Asphalt needed to work with our lead patrolman and correct the past mistakes.
Moved by D Yelk, second by V Pogue to award Scott’s Construction the 2016 seal coating for roads: Bailey, Nelson, McCloskey, Whispering Pines, and LaRue Fields Lane.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Consider/take action: Rezone petition 10988; separating existing residence from farmland & CUP 02341 unlimited livestock on 3 to 16 acres at 4989 County Rd TT, in section 34.
Moved by D Yelk, second by V Pogue to approve rezone petition 10988; separating existing residence from farmland & CUP 02341 limited livestock on 3 to 16 acres not to exceed 200 dairy or beef cattle at 4989 County Rd TT, in section 34.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Consider/take action: Rezone petition 11001; separating existing residence from farmland creating on residential lot at 5142 County Rd N, section 28: Moved by D Yelk, second by V Pogue to approve rezone petition 11001; separating existing residence from farmland creating on residential lot at 5142 County Rd N, section 28.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Consider/Take action: Amend Weight Limits Ordinance; Implements of Husbandry weight limits and weight limit permits. The town patrolman and the board discussed how the current ordinance is working and the permits that we issue. The town patrolman feels that the meeting with the area farmers in March has made a difference. The farmer or manure hauler is calling with their route plan. At the end of the discussion it was felt that there is no need to change the ordinance but some verbiage on the permit itself may need to be amended. No action taken.
Committee Updates
EMS: May 14th – EMS Safety Fair was not well attended due to bad weather.
Fire Unit: D Yelk
Plan Commission: Nothing going on right now.
Parks: D Yelk reported that there was another workday. They enlarged the parking area and need 3 loads more of gravel. It is hopeful that the next work day the committee will be able to finish laying the landscape stone wall.
Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills as presented.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Old Business/New Business/Correspondence: None
Items for next meeting agenda: Road Report: W Dorshorst was instructed to prepare a spreadsheet of current projects for the board members to review.
Set Next Meeting Date/Adjournment: The next board meeting will be June 13 & 27, 2016 at 6:00 p.m. Moved by D Yelk to adjourn the meeting at 7:48 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Correctly Attested,
Jo Ann Ramsfield, Town Clerk