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Board of Review The Chair called the first meeting of the
Board of Review to order at 7:25 p.m. Notices were posted on the three
Town bulletin boards and published in The Star.
Since the Assessment Roll is not complete, motion by Vernon Pogue,
second by Doug Yelk to adjourn the meeting until 5:00 p.m., Wednesday,
September 10, 2008.
Voting Aye: Updike, Pogue, and Yelk
Voting Nay: none
Absent: none
Motion carried
Correct Attest,
Claudia J. Quick, Clerk
Town Board Meeting
June 9, 2008
The Town Board of the Town of Sun Prairie met on Monday, June 9 2008,
at 7:30 p.m. at the Town Hall, 5556 Twin Lane Road, Marshall, WI.
Call to Order The meeting was called to order at 7:30 p.m. by
chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk,
treasurer Cindy Yelk and clerk Claudia Quick were present. Road
Patrolman Dennis Farrell was present. Twelve other people attended the
meeting.
Statement of Public Notice The chair directed that the minutes
show notice of the meeting was published in the June 5, 2008 issue of
The Star. Copies were also posted on the three town bulletin boards
on June 6, 2008. Following consultation with Wisconsin Towns Association
and Dennis Farrell, road patrolman, the clerk added emergency items to
the agenda and posted a revised agenda at 4:00 p.m. on Monday, June 9.
Three items were added to the agenda within the 2 hour emergency
allowance.
Pledge of Allegiance Cindy Yelk led the pledge.
Approve Minutes of Prior Meeting Moved by Vernon Pogue, second by
Doug Yelk to approve the minutes of the May 12, 2008 meeting.
Voting AYE: Updike, Pogue, Yelk
Voting Nay: none
Absent: none
Motion carried
Presentation from the Public No one spoke during presentation
from the public.
Allow Public Comment re: Petition #9886 by Gary Price to change the
zoning from A-2 to R-1 to separate existing residence from lot and
create separate buildable lot, 4952 Thorson Road. Dan Birrenkott
spoke for the petitioner, describing Price’s intentions to create a
separate parcel for his current home by separating it from the larger
16-acre parcel. The remaining lot of approximately 15 acres will stay at
A-2 and is a legal residential lot.
Consider and Take Action re: Petition #9886. Moved by Doug Yelk
to approve petition #9886 to rezone from A-2 to R-1, lot size to be
40,000 sq ft. Second by Vernon Pogue.
Voting AYE: Updike, Pogue, Yelk
Voting Nay: none
Absent: none
Motion carried
Consider and Take Action re: CSM for Gary Price. Moved by Doug
Yelk, second by Vernon Pogue to approve the CSM with the addition of the
neighboring use language which states "as owner of the lots on this
certified survey map, I hereby stipulate that I and my heirs or assigns
will not object to any of the legally permitted uses that occur on the
adjoining property". The Board further stipulates that the east lot line
of lot 2 line up (be in line with) with the east lot lines north of lot
2.
Voting AYE: Updike, Pogue, Yelk
Voting Nay: none
Absent: none
Motion carried
Consider and Take Action on #9892 as amended by the County and Town.
Moved by Doug Yelk, second by Vernon Pogue to approve #9892 as
amended.
Voting AYE: Updike, Pogue, and Yelk
Voting Nay: none
Absent: none
Motion carried
Discussion re: Drovers Woods Homeowners Associated/Lease of Drovers
Woods Park
Darren Trejo explained that he recently resigned as president of the
Homeowners Assoc., the treasurer, who was the registered agent of the
Association also resigned and informed the state. The corporation has no
registered agent on file. Everyone else, including directors and other
officers have resigned or have not participated for some time. They have
been having difficulty finding replacements and people interested in
participating or even moving the grass in the park. Mr. Trejo asked if
the Town would take custody of the records for safe-keeping. People who
are interested in seeing the records can to contact the office.
Discussion then switched to the Drovers Wood Park options. The chair
offered the following options:
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Town maintains as neighborhood park, virtually
unchanged, Town mows and that’s about it. |
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Develop as Town Park, add off street parking, indicate
boundaries, fence, port potties, picnic tables, shelter. Add signage
to indicate it is a Town Park. |
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Sell the parcel and put proceeds in park fund. |
There was general discussion among the residents, about how much the
park is used, and if there could be interest in doing the upkeep on the
park. The by-laws of the Home-owners Association, allows for
re-structuring the association to make it less cumbersome. The Board
would like the issue resolved by November. The issue will be added to
the July 28 agenda.
Report on Town Roads
Consider and Take Action re: Proposal to bury electric line. The
overhead power line which goes across Twin Lane and to the extra garage
has been accidentally pulled down six times over the years. Denny has
gotten two quotes to have the line buried. Moved by Doug Yelk, second by
Vernon Pogue to accept quote of Nickels.
Voting AYE: Updike, Pogue, and Yelk
Voting Nay: none
Absent: none
Motion carried
Consider and Take Action re: Application for Seal Coat Contract under
$25,000.00 Moved by Doug Yelk, second by Vernon Pogue
to hire Scott Construction to sealcoat several Town Roads. Resolution
6-9-2008A Notice of Bid published in the June 12, issue of The Star.
This is for Bailey Road between Bird Street and CTH N.
Voting AYE: Updike, Pogue, and Yelk
Voting Nay: none
Absent: none
Motion carried
Consider and Take Action re: Application for Cold Mix under
$25,000.00 Moved by Doug Yelk, second by Vernon Pogue
to have Scott Construction apply cold mix to Baxter and Lonely Lane, as
long as it is under $25,000. Resolution Notice of Bid published in the
July 17, issue of The Star. This is for Bailey Road between Bird Street
and CTH N.
Voting AYE: Updike, Pogue, and Yelk
Voting Nay: none
Absent: none
Motion carried
Emergency Items added to agenda Update on Road Conditions
The following items were added to the agenda as emergency items and
were posted at 4 p.m. on June 9, 2008.
Town Board by Resolution to Declare Emergency Road Conditions.
Moved by Doug Yelk, second by Vernon Pogue to approve Resolution
6-9-2008B, Declaring Emergency in Town. The emergency is defined as
severe road and culvert damage on various town roads due to flooding.
This authorizes the Board and Highway Department to bar, restrict and
remove unnecessary traffic from the local highways. The emergency
declaration becomes effective upon adoption by the Town Board and the
forfeiture penalties shall become effective upon publication. Notice was
published in the June 19 issue of The Star
Roll Call Adoption:
Voting AYE: Updike, Pogue, and Yelk
Voting Nay: none
Absent: none
Motion carried
Town Board discuss and take action necessary to fix emergency road
conditions on Twin Lane Road north of State Highway 19. Dennis
Farrell, Road Patrol, described the conditions, saying that the 6 inches
of asphalt dropped off the road surface this morning, later today a
total of 5 feet had dropped away. Plus there is more undermining at the
site. A representative from the county highway department and an
engineer will come on Tuesday. Farrell’s suggestion is that what ever
the county recommends the Town hire the county to do. Adding that they
have the manpower, knowledge and equipment to deal with the emergency.
The Town’s crew doesn’t. He asked for authorization to have the county
step in and do the emergency work.
Town Board discuss and take action necessary to fix emergency
road/culvert conditions on Connors Road. There is the same problem
with Connors Road, again he suggests that the County be hired to fix
this culvert.
Denny indicated that he and Wesley would be busy with removing
debris, fixing shoulders and other items. Denny Farrell and Doug Yelk
will meet with the County in the morning (June 10).
Moved by Lyle Updike, second by Doug Yelk, to direct the road
patrolman to use whatever resources necessary to mitigate the emergency
conditions on Connors Road and Twin Lane Road, incur whatever expenses
are necessary to mitigate those emergency conditions and report to the
Board at the June 23 meeting the actions taken and proposals for any
additional resources necessary to repair roads and culverts throughout
the Town.
Voting AYE: Updike, Pogue, and Yelk
Voting Nay: none
Absent: none
Motion carried
Discussion re: Madison Metro Sewerage District correspondence
Updike reported "Basically notification of what they are doing with the
Door Creek interceptor."
Discussion re: Correspondence from Charter Communications Updike
reported "Basically what was expected it is the AT&T bill, they
will go with the State Franchise."
Consider adoption of amendment to Ordinance re: Penalty for
Delinquent Personal Property Tax, update statutory reference. Moved
by Doug Yelk, second by Lyle Updike to update the statutory reference on
the ordinance.
Voting AYE: Updike, Yelk
Voting Nay: none
Absent: none
Motion carried
Consider and Take Action re: EMS arbitration issue Correspondence
from Attorney Hazelbaker indicates that he cannot represent us (the EMS
district), because of another client he has, on any issues that would
have adverse action to the Village of Marshall. Mr. Updike reported
briefly on the meeting with the three Town Chairs and Village President
of the various jurisdictions making up the EMS. They will continue to
meet.
Consider and Take Action re: Comprehensive Plan Amendments/Public
Hearing Date Item will taken back to the Plan Commission for dates.
Discussion re: Wood Mulch Discussion about the town continuing to
purchase three loads. People could be asked to contribute $5.00 a
truckload, to a fund that will allow the Town to purchase more mulch.
Could publicize in the newsletter next spring.
Audit and Pay Bills The Board reviewed the list of invoices for
June. Moved by Doug Yelk, second by Vernon Pogue to pay the June bills
with the addition of the handwritten items.
Voting AYE: Updike, Pogue, and Yelk
Voting Nay: none
Absent: none
Motion carried
Old Business/New Business Clerk has submitted the application for
County Bridge Aid. Dane County Emergency Management has requested damage
numbers for our flooding events. The clerk will be submitting these and
tallying them for the remainder of the period. Once disaster is
declared, more documentation will be provided to the county.
Set Next Meeting Date/Adjournment. The next meeting date was set
for June 23, 2008, at 7:30 p.m.. Moved by Doug Yelk, second by Vernon
Pogue to adjourn the meeting at 11:05 p.m.
Voting AYE: Updike, Pogue, Yelk
Voting Nay: none
Absent: none
Motion carried
Correct Attest,
Claudia J. Quick, Municipal Clerk
Town of Sun Prairie |
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