Town Board Minutes 4/10/17

Call to Order: Chairman L Updike called the regular meeting to order at 6:02 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisor D Yelk, Clerk J Ramsfield, Treasurer C Yelk, Road Patrolman W Dorshorst, J Seltzner, and K Weisensel were present.  

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on April 6, 2017.

Pledge of Allegiance: D Yelk led the pledge.

Approve Minutes from prior meeting:  Moved by D Yelk, second by L Updike to approve minutes from the 3/13/17 and 3/27/17 Town Board meetings as presented. 

Public Comment: None presented.

Road Report/Set date for road tour:  W Dorshorst reported work has been completed and continues on road patching and tree trimming.  Discussed recent equipment repair work, and shared preparations to begin shouldering the roads.  The road tour will be on Friday, 4/14/17 at 7:30 am. 

Consider/take action Driveway Permit Fees:  Moved by D Yelk, second by L Updike to change driveway fees to $2,050.00, $2,000.00 for the driveway escrow, and $50.00 for the driveway inspection fees.
Voting AYE: Updike and Yelk
Voting NAY: none
Absent: V Pogue
Motion Carried.

Consider/take action Re: Hall Rental:  Moved by D Yelk, second by L Updike to rent the Town Hall facility to residents, property owners, employees and non-profit organizations.
Voting AYE: Updike and Yelk
Voting NAY: none
Absent: V Pogue
Motion carried.

Installation of Elected Town Officials:  Installed offices of the Chairman, Supervisor 1, Supervisor 2, Clerk and Treasurer.  Constable to be installed 4/11/17 at the Town Office.  Official elected officer duties to begin 4/18/17.

Consider/take action Re:  Employee Handbook:  Moved by D Yelk, second by L Updike to approve the changes as presented.
Voting AYE: Updike and Yelk
Voting NAY: none
Absent: V Pogue
Motion carried.

Committee Updates
Plan Commission   Meeting 4/17/17.
EMS   Discussed considerations to a possible contract with the Sun Prairie Volunteer Fire Department, Inc.
Fire  Discussed closing of the 2016 financial records, and possible date for budget rebate, multiple year projects, and the future of contracts on intergovernmental agreements all participating members.
Parks   Next meeting is 4/11/17, next workday is 4/15/17. 

Audit/Pay Bills: Moved by D Yelk, second by L. Updike to approve the bills as presented with the hand written addition.
Voting AYE: Updike and Yelk
Voting Nay: none
Absent: V Pogue
Motion carried

Internal Audit: Audit was completed at the 3/27/17 town Board meeting

Old business/new business/correspondence: Annual meeting set for 4/25/17.  Items to include for the next annual meeting: business as usual and the option for residents of the municipality to opt out of county zoning. 

Items for next meeting agenda:
Appointments for the following Committees/Commissions:

  • EMS
  • Fire Advisory Board
  • Plan Commission
  • Parks Committee
  • Weed Commissioner 

Set Next Meeting Date/Adjournment Next Meeting Date will be 4/24/17.  Meeting adjourned at 7:49 pm.

Cindy L Yelk, Deputy Clerk
Town of Sun Prairie

 

Annual Meeting of the Town Electors, 4/25/2017, 7 pm

TOWN OF SUN PRAIRIE

ANNUAL MEETING

NOTICE IS HEREBY GIVEN that the Annual Meeting for the Town of Sun Prairie will be held on the fourth Tuesday of April, that being April 25th, 2017 in the Town of Sun Prairie Town Hall, 5556 Twin Lane Road, beginning at 7:00 P.M.

PURPOSE OF THE MEETING:  The Annual Meeting is a meeting of town electors to vote on matters that by law are required or permitted to be decided by the annual meeting.  The annual meeting may only act on those things specified by state law.

ANNUAL MEETING AGENDA

Call meeting to order

  • Pledge of Allegiance
  • Statement of Public Notice
  • Approve minutes of 2016 Annual Meeting
  • Presentation from Public
  • Review of 2016 Financial Report
  • Fire Report
  • EMS Report
  • Plan Commission Report
  • Road Report
  • Report on Status of Discussions with neighboring communities
  • Consider approval of Town Zoning/Opting out of County Zoning
  • Old Business/New Business
  • Any other Business to come before the Annual Meeting
  • Set 2018 Annual Meeting Date

Published: April 7 and April 21, 2017
Posted: April 7 and April 21, 2017

Persons needing special accommodations should contact the Clerk’s office 837-6688 at least 24 hours prior to the meeting.

It is possible that members of and a possible quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information; no action will be taken by any other governmental body at the above stated meeting other than the governmental bodies specifically referred to above in this notice.

 

Annual Town Meeting 4/25/17, 7pm

TOWN OF SUN PRAIRIE

ANNUAL MEETING

NOTICE IS HEREBY GIVEN that the Annual Meeting for the Town of Sun Prairie will be held on the fourth Tuesday of April, that being April 25th, 2017 in the Town of Sun Prairie Town Hall, 5556 Twin Lane Road, beginning at 7:00 P.M.

PURPOSE OF THE MEETING:  The Annual Meeting is a meeting of town electors to vote on matters that by law are required or permitted to be decided by the annual meeting.  The annual meeting may only act on those things specified by state law.

ANNUAL MEETING AGENDA

  • Call meeting to order
  • Pledge of Allegiance
  • Statement of Public Notice
  • Approve minutes of 2016 Annual Meeting
  • Presentation from Public
  • Review of 2016 Financial Report
  • Fire Report
  • EMS Report
  • Plan Commission Report
  • Road Report
  • Report on Status of Discussions with neighboring communities
  • Consider approval of Town Zoning/Opting out of County Zoning
  • Old Business/New Business
  • Any other Business to come before the Annual Meeting
  • Set 2018 Annual Meeting Date

Published: April 7 and April 21, 2017
Posted: April 7 and April 21, 2017

Persons needing special accommodations should contact the Clerk’s office 837-6688 at least 24 hours prior to the meeting.

It is possible that members of and a possible quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information; no action will be taken by any other governmental body at the above stated meeting other than the governmental bodies specifically referred to above in this notice.

 

Town Board Meeting 4/24/17, 6 pm

  1. Public Comment
  2. Installation of Commissions/Committees appointees
  3. Discussion of the meeting materials for the annual meeting 4/25/17
  4. Committee Updates
  5. Plan Commission
  6. EMS
  7. Fire
  8. Parks
  9. Audit/Pay Bills.
  10. Old Business/New Business/Correspondence
  11. Items for next meeting agenda
  12. Set Next Meeting Date/Adjournment

 

COMPLIANCE WITH THE OPEN MEETINGS LAW is certified.  Notice was given by posting this agenda on April 20, 2017 at the following three public places: Sun Prairie Town Hall; Town Bulletin Boards at 4167 CTH TT and the intersection of CTH N & Lonely Lane; and the Town Website: www.townofsunprairie.info.

The Town of Sun Prairie will accommodate qualified persons with disabilities requesting such accommodations.  Please contact the Town Clerk at 608-837-6688 or at clerk@townofsunprairie.info for more information.

All agenda items are posted for discussion and possible action by the board.

The members of other Town boards, commissions or committees may attend this meeting.  Even if a majority of another Town board, commission or committee is present, that board, commission or committee will not meet, discuss or act on any business unless a meeting has been noticed.

Cindy L Yelk, Clerk

 

Town Board Agenda, April 10, 2017, 6 pm

  1. Call to Order.
  2. Statement of Public Notice.
  3. Pledge of Allegiance
  4. Approve Minutes from prior meetings
  5. Public Comment
  6. Road Report/Set date for road tour
  7. Consider/take action: Driveway permit fees
  8. Consider/take action: Hall Rental
  9. Installation of Elected Town Officers
  10. Amend Employee Handbook – Work Schedules – Exempt employees
  11. Committee Updates
  12. Plan Commission
  13. EMS
  14. Fire
  15. Parks
  16. Audit/Pay Bills.
  17. Old Business/New Business/Correspondence
  18. Items for next meeting agenda
  19. Set Next Meeting Date/Adjournment

COMPLIANCE WITH THE OPEN MEETINGS LAW is certified.  Notice was given by posting this agenda on April 6, 2017 at the following three public places: Sun Prairie Town Hall; Town Bulletin Boards at 4167 CTH TT and the intersection of CTH N & Lonely Lane; and the Town Website: www.townofsunprairie.info.

The Town of Sun Prairie will accommodate qualified persons with disabilities requesting such accommodations.  Please contact the Town Clerk at 608-837-6688 or at clerk@townofsunprairie.info for more information.

All agenda items are posted for discussion and possible action by the board.

The members of other Town boards, commissions or committees may attend this meeting.  Even if a majority of another Town board, commission or committee is present, that board, commission or committee will not meet, discuss or act on any business unless a meeting has been noticed.

Jo Ann Ramsfield, Clerk