Town Board Minutes, 9/26/16

Call to Order: Chairperson L Updike called the regular meeting to order at 6:00 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, and J Seltzner were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on September 22, 2016.

Pledge of Allegiance: J Ramsfield led the pledge.

Approve Minutes from prior meeting: Moved by V Pogue, second by D Yelk to approve the minutes from 9/12/2016
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Public Comment: None

Budget Work Sessions Schedule: The board members discussed the dates listed on the preliminary budget work session calendar. The schedule below reflects the changes made by the board members. No approval needed, no action taken. 

Oct 4 Tuesday 8:00 a.m. Budget
Oct 10 Monday 6:00 p.m. Regular Board meeting
Oct 13 Thursday 8:00 a.m. Budget
Oct 20 Thursday 8:00 a.m. Budget
Oct 24 Monday 6:00 p.m. Regular Board meeting
Oct 27 Thursday 8:00 a.m. Budget
Nov 14 Monday 6:00 p.m. Budget Public Hearing
Nov 14 Monday 6:15 p.m. Spec Electors Meeting
Nov 14 Monday 6:30 p.m. Regular Board Meeting
Items pertaining to budget may also be discussed at the following Board meetings.  Budget discussion would be noted on the particular agenda: October  10 & 24, 2016

Consider/take action: Opting Out of Dane County Zoning pursuant to Section 60.23(34).  L Updike gave D Yelk & R Fetterly an edited copy of the new draft of the Zoning Ordinance. The 3 will meet asap to go over the changes and edit the existing town plan.

Committee Updates
Fire Unit: D Yelk reported that he attended the 125th Anniversary parade & celebration at Angell Park. D Yelk also discussed the Fire Chief’s proposed budget for 2017. The Chief will be making budget adjustments downward. D Yelk spoke to the city mayor and reports that the City of Sun Prairie Mayor fully supports the volunteer fire department.
EMS: V Pogue reported that the consolidation research is ongoing. A meeting will be held 9/28/16 for more discussion; no action.
Plan Commission (PC): D Yelk reported that the PC heard a petition from 4587 County Road TT, Heinemann property, shifting of property lines between adjacent land owners. The PC requests the water runoff from the property be taken care of before they will approve the petition.
Parks: D Yelk reported that the park committee outing date was changed to October15 at Generations Park. The parking lot was compacted and the main trail widen on September 17th work day.

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills as presented.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence: None

Set Next Meeting Date/Adjournment: The next board meeting will be October 10, 2016 at 6:00 p.m.  Moved by V Pogue to adjourn the meeting at 7:05 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Jo Ann Ramsfield, Town Clerk

 

 

Town Board Minutes, 10/12/16

Call to Order: Supervisor D Yelk the regular meeting to order at 9:00 a.m. at the Town Hall, 5556 Twin Lane Road. Supervisor V Pogue, Clerk J Ramsfield, Treasurer C Yelk, and Patrolman W Dorshorst were present. L Updike was absent.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on October 10, 2016.

Pledge of Allegiance: D Yelk led the pledge.

Approve Minutes from prior meeting: Moved by V Pogue, second by D Yelk to approve the minutes from 9/26/2016
Voting AYE: Pogue and Yelk
Voting Nay: none
Absent: L Updike
Motion carried

Public Comment: None

Budget Work Sessions Schedule: The board members discussed the dates listed on the preliminary budget work session calendar. The schedule below reflects the changes made by the board members. No approval needed, no action taken. 

Oct 4 Tuesday 8:00 a.m. Budget
Oct 12 Wednesday 8:30 a.m. Regular Board meeting
Oct 14 Friday 8:00 a.m. Budget
Oct 20 Thursday 8:00 a.m. Budget
Oct 24 Monday 6:00 p.m. Regular Board meeting
Oct 27 Thursday 8:00 a.m. Budget
Nov 14 Monday 6:00 p.m. Budget Public Hearing
Nov 14 Monday 6:15 p.m. Spec Electors Meeting
Nov 14 Monday 6:30 p.m. Regular Board Meeting
Items pertaining to budget may also be discussed at the following Board meetings.

 

Committee Updates: deferred to next meeting
Fire Unit:
EMS:
Plan Commission:
Parks:

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to pay the bills except for the Bird Street Culvert amount. The Bird Street culvert will be discussed when all board members are present.
Voting AYE: Pogue and Yelk
Voting Nay: none
Absent: Updike
Motion carried 

Old Business/New Business/Correspondence: none

Set Next Meeting Date/Adjournment: The next board meeting will be October 24, 2016 at 6:00 p.m.  Moved by V Pogue to adjourn the meeting at 9:35 a.m.
Voting AYE: Pogue and Yelk
Voting Nay: none
Absent: Updike
Motion carried

Jo Ann Ramsfield, Town Clerk

 

 

Town Board Minutes, September 12, 2016

Call to Order: Chairperson L Updike called the regular meeting to order at 6:05 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, Patrolman W Dorshorst, and J Seltzner were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on September 8, 2016.

Pledge of Allegiance: D Yelk led the pledge.

Approve Minutes from prior meeting: Moved by V Pogue, second by D Yelk to approve the minutes August 8, 2016.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Moved by V Pogue, second by D Yelk to approve the minutes August 22, 2016
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Public Comment: J Seltzner commented on the 125th celebration of the Sun Prairie Volunteer Firemen Department. It will be held Sept 18, 2016 at Angell Park, starting with a parade down Main Street.

Road Report: W Dorshorst reported that the pump for the well had broken. It was pulled and repaired. It was found to be the original pump from when the building was constructed. He also stated that the town sweeper broom has been replaced and the Bird Street construction is complete. 

Consider/take action: Approve Resolution to Authorize clerk to submit recycle grant application. State Stats. E287.23 Moved by D Yelk, second by V Pogue to approve the resolution to authorize the clerk to submit the town’s recycle grant.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action: City of Madison request for 33′ right-of-way at 3427 Bailey Rd: A rezone of 3.2 acres at 3427 Bailey Rd required a new CSM, the address falls within the ETJ of Madison, Madison had made the request that the new CSM reflect the dedicated 33′ road.  – Moved by D Yelk, second by V Pogue to approve the 33′ road right of way for 3427 Bailey Rd.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action: Opting Out of Dane County Zoning pursuant to Section 60.23(34). L Updike has been attending the Dane County Towns Association meeting for Opting Out of Dane County Zoning.  He stated that this next Wednesday would be the last meeting. Then a schedule will be set for him, D Yelk, and R Fetterly to go over the ordinance. No action taken. 

Committee Updates
EMS: V Pogue reported that there is another consolidation meeting scheduled for Sept 13 at our town hall.
Fire Unit: D Yelk reported that a new ladder truck for the city and a tanker truck for the towns are being considered.
Plan Commission: Nothing new at this time.
Parks: D Yelk reported that the park committee will hold an outing October 8 at Generations park. This Saturday is a park work day and then they will be ready for the 3 loads of gravel for the parking lot. 

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills with the hand written additions.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence: None

Items for next meeting agenda:
               Budget work schedule 

Set Next Meeting Date/Adjournment: The next board meeting will be September 26, 2016 at 6:00 p.m.  Moved by D Yelk to adjourn the meeting at 7:18 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Jo Ann Ramsfield, Town Clerk

Town Board Minutes 8/22/16

Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, and Patrolman W Dorshorst were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on August 19, 2016.

Pledge of Allegiance: J Ramsfield led the pledge.

Approve Minutes from prior meeting: Deferred 

Public Comment: No one from the public present

Road Report: W Dorshorst reported that the Sealcoating was completed and the Bird Street reconstruction is underway. 

Consider/take action: Operator License for CrossRoads BP: Moved by D Yelk, second by V Pogue to approve the operator’s license for CrossRoads BP.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action: Opting Out of Dane County Zoning pursuant to Section 60.23(34). L Updike has been attending the Dane County Towns Association meeting for Opting Out of Dane County Zoning. The governing body for zoning would be a 5 member board from the towns; each member serving a 2 year term. The refined draft ordinance will be ready by August 31 or September 14 for review again by the DCTA committee. L Updike, D Yelk, and R Fetterly will meet to review the draft for compliance with state codes verses Dane County codes. 

Committee Updates
EMS: V Pogue reported that the EMS meetings are scheduled to discuss the specifics of combining services with neighboring communities and how it will be paid for by each community.
Fire Unit: D Yelk reported that there is a budget meeting scheduled for August 25. At this time the budget indicates a 25% budget increase.
Plan Commission: D Yelk reported that A Kelly had petitioned for a building site on his farm on County T; the site was denied because the building site was located inside the shoreline/waterway setback regulations. The commission made suggestions of possible other building sites in the town.
Parks: D Yelk reported that the park committee would like to carry over $1000 into next year for the purchase of a walk behind brush mower. The board reminded the park committee that there is no carry over. Parks receives a set amount each year; they would need to make a request for a capital purchase. Also they are planning an outing at Generations Park for the 2nd Saturday in October. They would be inviting the Eagle Scouts that have made projects for the park over the years.

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills with the addition of a check to an election inspector that had been missed when checks were printed.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence:
DaneCom: DaneCom goes live in 18 months.

Items for next meeting agenda: 

Set Next Meeting Date/Adjournment: The next board meeting will be September 12, 2016 at 6:00 p.m.  Moved by D Yelk to adjourn the meeting at 7:26 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Jo Ann Ramsfield, Town Clerk

Town Board Minutes 8/8/2016

Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, and Clerk J Ramsfield were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on August 5, 2016.

Pledge of Allegiance: V Pogue led the pledge.

Approve Minutes from prior meeting: Moved by V Pogue, second by D Yelk to approve the minutes July 25, 2016.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Public Comment: No one from the public present

Consider/take action: 3088 Burke Rd request for second driveway. Petitioner, owner of 3088 Burke Rd was not present and had not finished the driveway application. Item was deferred by the board. 

Consider/take action: Opting Out of Dane County Zoning pursuant to Section 60.23(34). L Updike has been attending the Dane County Towns Association meeting for Opting Out of Dane County Zoning. To date the committee has gone through chapters 1-3 of the proposed draft zoning ordinance. L Updike, D Yelk, and R Fetterly will work as the town’s internal committee evaluating the new zoning ordinance plan and Dane County revised zoning ordinance. They will also evaluate the cost for the town and enforcement. 

Committee Updates
EMS: V Pogue reported that the EMS parking lot had been crack-filled and slurry applied.
Fire Unit: D Yelk reported that the Fire Department is going over budget items and working on policy plan for use of the monies.
Plan Commission: D Yelk reported that there was nothing new for the commissioners to review at this time.
Parks: D Yelk reported that there would be a work day Saturday this week. The plans are to finish the south stone wall in the park parking lot. 

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills with the exception of payment to DaneCom until the clerk hears back from Renee.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence:
Bird Street construction: progress update.

Items for next meeting agenda: 3088 Burke Rd driveway permit, if petitioner contacts the clerks office. 

Set Next Meeting Date/Adjournment: The next board meeting will be August 22, 2016 at 6:00 p.m.  Moved by V Pogue to adjourn the meeting at 6:51 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Jo Ann Ramsfield, Town Clerk