Town Board Meeting 8/14/17

Call to Order: Chairman L Updike called the regular meeting to order at 6:02 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisor D Yelk, Supervisor J Seltzner, Clerk C Yelk, Treasurer K Weisensel, Patrolman W Dorshorst, Community Deputy J Nelson, Nick & Julie Voss, Bob & Christie O’Roarke, Dave Thompson, Nicole & Reed Hoffman and Rod Hoffman were present.   

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on August 10, 2017.

Pledge of Allegiance: C Yelk led the pledge.

Approve Minutes from prior meeting:  Moved by J Seltzner, second by D Yelk to approve minutes from the 7/24/17 Town Board meeting as presented.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried. 

Public Comment: None presented.

Consider/take action:  Report/discussion on recent accident activity at the intersection of Burke and Bailey Roads.  Residents were given the opportunity to begin the conversation on the occurance of accidents at the aforementioned intersection.  Many comments included bigger stop ahead signs on Burke, more police presense, obstruction of view and stop ahead signs, and lower speed limits.

Community Deputy Nelson then presented recent statistics of reported accident at the intersection in recent years, with the emphasis that not all accidents are reported to the sheriff‘s office.

The Town Board decided to issue a directive to the road patrolmen to upgrade signage to improve the safety as much as possible to the intersection of Bailey and Burke Roads from all four directions. 

Consider/take action:  Strohmenger Lane hammerhead/cul de sac completion. No action taken. 

Road Report:
Patrolman Dorshorst reported they are currently working on mowing shoulders, and adding shouldering materials as needed. There will also be additional cold patching to complete. 

Committee Updates
Plan Commission   No meeting 8/21/17.
EMS   Regular monthly meeting will be 8/15/17.
Fire   Continuing to promote continuation of Fire Advisory Committee.
Parks   All members were in attendance for the August meeting.Town Zoning  Finalizing contracts for mapping service and a zoning administrator.  There will be one more revision on the new Town Zoning Ordinance. 

Audit/Pay Bills: Moved by D Yelk, second by J Seltzner to approve the bills as presented with the hand written addition.
Voting AYE: Updike, Yelk & Seltzner
Voting Nay: none
Absent: none
Motion carried.

Old business/new business/correspondence: Land owner adjacent to the Pierceville cemetery has expressed an interest in a land donation to the cemetery, Annual Towns Convention will begin August 9, 2017, the WTA Fall Work Sessions are held during the month of September. 

Items for next meeting agenda:  Committee updates, audit/pay bills, old business/new business/correspondence, Strohmenger Road.

Set Next Meeting Date/Adjournment Next Meeting Date will be 8/28/17.  Meeting adjourned at 9:04 pm.

Cindy L Yelk, Clerk
Town of Sun Prairie

Town Board Minutes, 7/24/17

Call to Order: Chairman L Updike called the regular meeting to order at 6:02 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisor D Yelk, Supervisor J Seltzner, Clerk C Yelk, Treasurer K Weisensel, Patrolman W Dorshorst, and Mark & Denise Strohmenger were present.   

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on July 20, 2017.

Pledge of Allegiance: D Yelk led the pledge.

Approve Minutes from prior meeting:  Moved by D Yelk, second by J Seltzner to approve minutes from the 7/10/17 Town Board meeting as presented.Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried. 

Public Comment: None presented. 

Consider/take action:  Strohmenger Lane hammerhead/cul de sac completion.  Mark Strohmenger stated that he did not want to complete the project at this time.  The Board reminded him that completion of the project was a condition of the rezone when the house was separated off the original farm parcel.  The Board then gave Mark 2 different options to consider.  No action taken 

Consider/take action:  Crossroads BP operator licenses:  Moved by D Yelk, second by J Seltzner to approve operator licenses as presented.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried.

Consider/take action: To authorize the recruitment of two full time EMS employees not to exceed $140,000 total. Moved by J Seltzner, second by D Yelk to reaffirm the motion at the District 14 EMS meeting 7/18/17.
Voting AYE: Updike, Yelk, & Seltzner
Voting NAY: none:
Absent: none
Motion carried.

Consider/take action: To formally invite the Village of Marshall to be reinstated as a member of the Marshall Area EMS District 14 by August 15, 2017.  Moved by J Seltzner, second by D Yelk to reinstate the Village of Marshall.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried. 

Committee Updates
Plan Commission  Commission reviewed plans for a replacement storage unit at 2425 State Hwy 19.  No rezone is required, already zoned C – 1.
EMS   See motions above.
Fire   Meeting 7/25/17 to renew ordinance for the Fire Advisory committee.  NEDCFU to meet 8/1/17.
Parks  No meeting or work day in July.Town Zoning   L Updike reported that October 1, 2017 there will be a meeting with the County to submit paperwork to the county.  The next work meeting between the 6 Towns opting out and Renee Lauber of WTA will be 8/9/17. 

Audit/Pay Bills: Moved by D Yelk, second by J Seltzner to approve the bills as presented with the hand written addition.
Voting AYE: Updike, Yelk & Seltzner
Voting Nay: none
Absent: none
Motion carried.

Old business/new business/correspondence: Julie Voss has left 2 message with the Treasurer relaying concerns over the recent accidents at the intersection of Burke and Bailey Rd.  K Weisensel has been asked to contact Community Deputy John Nelson and Julie Voss and invite then to the Board meeting 8/14/17. 

Items for next meeting agenda:  Committee updates, audit/pay bills, old business/new business/correspondence, Deputy Nelson report on Burke/Bailey intersection, Strohmenger hammerhead/cul de sac.

Set Next Meeting Date/Adjournment Next Meeting Dates will be 8/14/17 and 8/28/17.  Meeting adjourned at 8:07 pm.

Cindy L Yelk, Clerk
Town of Sun Prairie

Town Board Minutes, 7/10/17

Call to Order: Chairman L Updike called the regular meeting to order at 6:00 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisor D Yelk, Supervisor J Seltzner, Clerk C Yelk, and Patrolman W Dorshorst present.  

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on July 6, 2017.

Pledge of Allegiance: J Seltzner led the pledge.

Approve Minutes from prior meeting:  Moved by J Seltzner, second by D Yelk to approve minutes from the 6/24/17 Town Board meeting as presented.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried. 

Public Comment: None presented. 

Consider/take action:  LP Contract with Landmark Services.  Moved by D Yelk, second by J Seltzner to approve LP Prepay contract for 17-18, and to approve a secure pay contract for LP for 18-19.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Abstain: none
Absent: none
Motion carried 

Consider/take action:  Grant application for vault toilet in Generations Park.  Approved at the 6/26/17 Board meeting.

Consider/take action: Town ordinance/resolution related to allowable uses of Generations Park Trails. Board members will wait to see a presentation from the Park Committee on allowable trail uses.

Consider/take action: Town ordinance to prohibit dumping of any materials on town roads or town property.  The Clerk has obtained information from the Wisconsin Towns Association that the dumping of foreign materials on Town property is a violation of Wisconsin State Statute 346.94(5).  No ordinance is required.  Clerk was instructed to contact the community deputy to cite the ordinance number and forward the information.

Committee Updates

Plan Commission  Next meeting 7/17/17
EMS   FT Staff, 7/18/17 is the next district meeting.
Fire   NEDCFU would like the proposed Fire Advisory Board to become a 6 member committee, not the City of Sun Prairie proposal of an 8 member committee.  Quorum would be 2/3.
Parks No meeting 7/11/17, but there will be a work day 7/15/17.
Town Zoning   L Updike reported that there has not been a meeting since before the last board meeting. 

Audit/Pay Bills: Moved by J Seltzner, second by D Yelk to approve the bills as presented with the hand written addition.
Voting AYE: Updike, Yelk and Seltzner
Voting Nay: none
Absent: none
Motion carried.

Old business/new business/correspondence: none. 

Items for next meeting agenda:  Committee updates, audit/pay bills, old business/new business/correspondence, and LP contract for the 2017/2018 heating season.

Set Next Meeting Date/Adjournment Next Meeting Date will be 7/24/17.  Meeting adjourned at 7:20 pm.

Cindy L Yelk, Clerk
Town of Sun Prairie

Town Board Minutes, 6/26/17

Call to Order: Chairman L Updike called the regular meeting to order at 6:02 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisor D Yelk, Clerk C Yelk, Patrolman W Dorshorst, J Van Pelt and J Zimmerman were present.  Supervisor J Seltzner arrived at 7:05 p.m. 

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on June 22, 2017.

Pledge of Allegiance: W Dorshorst led the pledge.

Approve Minutes from prior meeting:  Moved by D Yelk, second by L Updike to approve minutes from the 6/12/17 Town Board meeting as presented.
Voting AYE: Updike, & Yelk
Voting NAY: none
Absent: J Seltzner
Motion carried. 

Public Comment: None presented. 

Consider/take action:  Request by Jeff Zimmerman to separate and rezone .9 acres of a 38.22 acre farm parcel at 4973 Ridge Rd., Section 36, from A-1(Ex) to R-1 Residential.  Moved by J Seltzner, second by L Updike to approve the land division, Petition #DCPEZ -2017-11175.
Voting AYE: Updike & Seltzner
Voting NAY: none
Abstain: Yelk
Absent: none
Motion carried.

Consider/take action: Reappoint Jane Case and Alan Meyer to an additional 3 year term on the Plan Commission. Chairman Updike re-affirmed appointment of Case and Meyer for an additional 3 year term.

 

Consider/take action:  Grant application on behalf of the Park Committee to install a vault toilet in Generations Park.  Moved by D Yelk, second by L Updike to approve grant application as presented by J Van Pelt.
Voting AYE: Updike & Yelk
Voting NAY: none
Absent: Seltzner
Motion carried.

Consider/take action:  Allowable uses of Town Park Properties.  After a discussion on enforcement, moved by D Yelk, second by L Updike to limit trail usage to foot traffic only with the exception of maintenance of trails.
Voting AYE: Updike & Yelk
Voting NAY: none
Absent: Seltzner
Motion carried.

Consider/take action: Annual renewals for Class “A”, “Class A”, Class “B” and “Class B” fermented malt beverage, liquor licenses and Tobacco licenses. 

Oaks Golf Course:  Moved by D Yelk, second by L Updike for approval for an additional year.
Voting AYE: Updike & Yelk
Voting NAY: none
Absent:  Seltzner
Motion carried.

Crossroads BP aka Wisconsin Fuel:  Moved D Yelk, second by L Updike for approval for an additional year.
Voting AYE: Updike & Yelk
Voting NAY: none
Absent: Seltzer
Motion carried.

Chicken Lips:  Moved By D Yelk, second by L Updike for approval for an additional year.
Voting AYE: Updike & Yelk
Voting NAY: none
Absent: Seltzner
Motion carried

Consider/take action Operator Licenses:  

Oaks Golf Course: Motion by D Yelk, second by L Updike to approve all operator licenses with the exception Miss K Yelk and Miss E Chaussee.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried.

Oaks Golf Course: Motion by J Seltzner, second by L Updike to approve Miss Chaussee and Miss Yelk for operator licenses at the Oaks Golf Course.
Voting AYE: Updike & Seltzner
Voting NAY: none
Absent: none
Abstain: D Yelk
Motion carried.

BP Crossroads: Moved by D Yelk, second by J Seltzner to approve all operator licenses for applicants of BP Crossroads.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried

Chicken Lips:  Moved by D Yelk, second by J Seltzner to approve all operator licences for the applicants of Chicken Lips.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried.

Consider/take action: Town ordinance to prohibit dumping of any materials on town roads or town property.  The Clerk has been instructed to contact legal counsel on this matter.

Committee Updates
Plan Commission  next meeting 7/17/17
EMS   FT Staff, 7/18/17 is the next district meeting
Fire   New tender is waiting on decals.
Parks work continues on the trails and accessiblity
Town Zoning   L Updike is attending meetings to maintain compliance with timely opting out of County Zoning
Audit/Pay Bills: Moved by D Yelk, second by J Seltzner to approve the bills as presented with the hand written addition.
Voting AYE: Updike, Yelk and Seltzner
Voting Nay: none
Absent: none
Motion carried.

Old business/new business/correspondence: none

 Items for next meeting agenda:  Committee updates, audit/pay bills, old business/new business/correspondence, and LP contract for the 2017/2018 heating season.

Set Next Meeting Date/Adjournment Next Meeting Date will be 7/10/17.  Meeting adjourned at 8:04 pm.

Cindy L Yelk, Clerk
Town of Sun Prairie

Town Board Minutes, June 12, 2017

Call to Order: Chairman L Updike called the regular meeting to order at 6:01 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisor D Yelk, Supervisor J Seltzner, Clerk C Yelk, Treasurer K Weisensel, Patrolman W Dorshorst and J Tatar were present.  

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on June 8, 2017.

Pledge of Allegiance: K Weisensel led the pledge.

Approve Minutes from prior meeting:  Moved by J Seltzner, second by D Yelk to approve minutes from the 5/22/17 Town Board meeting as presented.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried. 

Public Comment: None presented. 

Consider/take action culvert installation along Pierceville Road, K & B Rademacher:  Request withdrawn.

Consider/take action Bridge Aid for Bird St. culvert replacement 2016: Moved by D Yelk, second by J Seltzner to present an application for Bridge Aid to Dane County before the 6/16/17 due date.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried.

Consider/take action Intergovernmental Agreement with City of Sun Prairie on Bird St., Bailey Road, and Town Hall Drive:  No action taken.

Consider/take action future Bailey Road project:  Projections for project include 2019 culvert replacement and 2020 overlay.  No immediate action taken.

Consider/take action Parks Committee Membership:  Moved by D Yelk, second by J Seltzner to lower membership to a five person committee.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried.

Consider/take action Town zoning compliance timeline:  L Updike has been attending meetings to maintain our timeline compliance to proceed with Town Zoning.  No immediate action taken.

Consider/take action residents/contractors dumping of landscape or building materials on town roads/property:  L Updike requested C Yelk make contact with other clerks to find out if other municipalities have an ordinance related to dumping/littering and report back to the Board 6/26/17.  No immediate action taken.

Road Report:  W Dorshorst reported Scott’s Construction is in the area to sealcoat, road right-of-ways are in the process of being mowed, and the trucks and loaders have been steam cleaned and spray painted. 

Committee Updates
Plan Commission   Next meeting 6/21/17.
EMS   Discussed future contract for services.
Fire   Replacement tanker has been delivered.  Decals are still needed.  The newer model of the proposed Fire Advisory Committee has 2 members from SPVFD, Inc, 2 from the City, and 2 from North East Dane County Fire Unit.
Parks Next meeting is June 13, 2017
Town Zoning   L Updike is attending meetings to maintain compliance with timely opting out of County Zoning. 

Audit/Pay Bills: Moved by D Yelk, second by J Seltzner to approve the bills as presented with the hand written addition.
Voting AYE: Updike, Yelk and Seltzner
Voting Nay: none
Absent: none
Motion carried.

Audit/Pay Bills:  Moved by J Seltzner, second by D Yelk to amend bills paid to include $200 payable to the City of Sun Prairie for brush cutter rental to be used by the Parks Committee.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried.

Old business/new business/correspondence:
1)   Email from Fred Schuster about traffic sign  in Drover’s Woods. 

Items for next meeting agenda:  Committee updates, audit/pay bills, old business/new business/correspondence, Schuster request for traffic sign, Material dumping on roads/town property, and liquor license operators and establishment approvals.

Set Next Meeting Date/Adjournment Next Meeting Dates will be 6/26/17.  Meeting adjourned at 7:44 pm.

Cindy L Yelk, Clerk
Town of Sun Prairie