Town Board Minutes, 6/26/17

Call to Order: Chairman L Updike called the regular meeting to order at 6:02 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisor D Yelk, Clerk C Yelk, Patrolman W Dorshorst, J Van Pelt and J Zimmerman were present.  Supervisor J Seltzner arrived at 7:05 p.m. 

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on June 22, 2017.

Pledge of Allegiance: W Dorshorst led the pledge.

Approve Minutes from prior meeting:  Moved by D Yelk, second by L Updike to approve minutes from the 6/12/17 Town Board meeting as presented.
Voting AYE: Updike, & Yelk
Voting NAY: none
Absent: J Seltzner
Motion carried. 

Public Comment: None presented. 

Consider/take action:  Request by Jeff Zimmerman to separate and rezone .9 acres of a 38.22 acre farm parcel at 4973 Ridge Rd., Section 36, from A-1(Ex) to R-1 Residential.  Moved by J Seltzner, second by L Updike to approve the land division, Petition #DCPEZ -2017-11175.
Voting AYE: Updike & Seltzner
Voting NAY: none
Abstain: Yelk
Absent: none
Motion carried.

Consider/take action: Reappoint Jane Case and Alan Meyer to an additional 3 year term on the Plan Commission. Chairman Updike re-affirmed appointment of Case and Meyer for an additional 3 year term.

 

Consider/take action:  Grant application on behalf of the Park Committee to install a vault toilet in Generations Park.  Moved by D Yelk, second by L Updike to approve grant application as presented by J Van Pelt.
Voting AYE: Updike & Yelk
Voting NAY: none
Absent: Seltzner
Motion carried.

Consider/take action:  Allowable uses of Town Park Properties.  After a discussion on enforcement, moved by D Yelk, second by L Updike to limit trail usage to foot traffic only with the exception of maintenance of trails.
Voting AYE: Updike & Yelk
Voting NAY: none
Absent: Seltzner
Motion carried.

Consider/take action: Annual renewals for Class “A”, “Class A”, Class “B” and “Class B” fermented malt beverage, liquor licenses and Tobacco licenses. 

Oaks Golf Course:  Moved by D Yelk, second by L Updike for approval for an additional year.
Voting AYE: Updike & Yelk
Voting NAY: none
Absent:  Seltzner
Motion carried.

Crossroads BP aka Wisconsin Fuel:  Moved D Yelk, second by L Updike for approval for an additional year.
Voting AYE: Updike & Yelk
Voting NAY: none
Absent: Seltzer
Motion carried.

Chicken Lips:  Moved By D Yelk, second by L Updike for approval for an additional year.
Voting AYE: Updike & Yelk
Voting NAY: none
Absent: Seltzner
Motion carried

Consider/take action Operator Licenses:  

Oaks Golf Course: Motion by D Yelk, second by L Updike to approve all operator licenses with the exception Miss K Yelk and Miss E Chaussee.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried.

Oaks Golf Course: Motion by J Seltzner, second by L Updike to approve Miss Chaussee and Miss Yelk for operator licenses at the Oaks Golf Course.
Voting AYE: Updike & Seltzner
Voting NAY: none
Absent: none
Abstain: D Yelk
Motion carried.

BP Crossroads: Moved by D Yelk, second by J Seltzner to approve all operator licenses for applicants of BP Crossroads.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried

Chicken Lips:  Moved by D Yelk, second by J Seltzner to approve all operator licences for the applicants of Chicken Lips.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried.

Consider/take action: Town ordinance to prohibit dumping of any materials on town roads or town property.  The Clerk has been instructed to contact legal counsel on this matter.

Committee Updates
Plan Commission  next meeting 7/17/17
EMS   FT Staff, 7/18/17 is the next district meeting
Fire   New tender is waiting on decals.
Parks work continues on the trails and accessiblity
Town Zoning   L Updike is attending meetings to maintain compliance with timely opting out of County Zoning
Audit/Pay Bills: Moved by D Yelk, second by J Seltzner to approve the bills as presented with the hand written addition.
Voting AYE: Updike, Yelk and Seltzner
Voting Nay: none
Absent: none
Motion carried.

Old business/new business/correspondence: none

 Items for next meeting agenda:  Committee updates, audit/pay bills, old business/new business/correspondence, and LP contract for the 2017/2018 heating season.

Set Next Meeting Date/Adjournment Next Meeting Date will be 7/10/17.  Meeting adjourned at 8:04 pm.

Cindy L Yelk, Clerk
Town of Sun Prairie

Town Board Minutes, June 12, 2017

Call to Order: Chairman L Updike called the regular meeting to order at 6:01 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisor D Yelk, Supervisor J Seltzner, Clerk C Yelk, Treasurer K Weisensel, Patrolman W Dorshorst and J Tatar were present.  

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on June 8, 2017.

Pledge of Allegiance: K Weisensel led the pledge.

Approve Minutes from prior meeting:  Moved by J Seltzner, second by D Yelk to approve minutes from the 5/22/17 Town Board meeting as presented.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried. 

Public Comment: None presented. 

Consider/take action culvert installation along Pierceville Road, K & B Rademacher:  Request withdrawn.

Consider/take action Bridge Aid for Bird St. culvert replacement 2016: Moved by D Yelk, second by J Seltzner to present an application for Bridge Aid to Dane County before the 6/16/17 due date.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried.

Consider/take action Intergovernmental Agreement with City of Sun Prairie on Bird St., Bailey Road, and Town Hall Drive:  No action taken.

Consider/take action future Bailey Road project:  Projections for project include 2019 culvert replacement and 2020 overlay.  No immediate action taken.

Consider/take action Parks Committee Membership:  Moved by D Yelk, second by J Seltzner to lower membership to a five person committee.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried.

Consider/take action Town zoning compliance timeline:  L Updike has been attending meetings to maintain our timeline compliance to proceed with Town Zoning.  No immediate action taken.

Consider/take action residents/contractors dumping of landscape or building materials on town roads/property:  L Updike requested C Yelk make contact with other clerks to find out if other municipalities have an ordinance related to dumping/littering and report back to the Board 6/26/17.  No immediate action taken.

Road Report:  W Dorshorst reported Scott’s Construction is in the area to sealcoat, road right-of-ways are in the process of being mowed, and the trucks and loaders have been steam cleaned and spray painted. 

Committee Updates
Plan Commission   Next meeting 6/21/17.
EMS   Discussed future contract for services.
Fire   Replacement tanker has been delivered.  Decals are still needed.  The newer model of the proposed Fire Advisory Committee has 2 members from SPVFD, Inc, 2 from the City, and 2 from North East Dane County Fire Unit.
Parks Next meeting is June 13, 2017
Town Zoning   L Updike is attending meetings to maintain compliance with timely opting out of County Zoning. 

Audit/Pay Bills: Moved by D Yelk, second by J Seltzner to approve the bills as presented with the hand written addition.
Voting AYE: Updike, Yelk and Seltzner
Voting Nay: none
Absent: none
Motion carried.

Audit/Pay Bills:  Moved by J Seltzner, second by D Yelk to amend bills paid to include $200 payable to the City of Sun Prairie for brush cutter rental to be used by the Parks Committee.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried.

Old business/new business/correspondence:
1)   Email from Fred Schuster about traffic sign  in Drover’s Woods. 

Items for next meeting agenda:  Committee updates, audit/pay bills, old business/new business/correspondence, Schuster request for traffic sign, Material dumping on roads/town property, and liquor license operators and establishment approvals.

Set Next Meeting Date/Adjournment Next Meeting Dates will be 6/26/17.  Meeting adjourned at 7:44 pm.

Cindy L Yelk, Clerk
Town of Sun Prairie

Town Board Minutes, 5/22/17

Call to Order: Chairman L Updike called the regular meeting to order at 6:01 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisor D Yelk, Supervisor J Seltzner, Clerk C Yelk, Treasurer K Weisensel, and Patrolman W Dorshorst were present.  

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on May 18, 2017.

Pledge of Allegiance: C Yelk led the pledge.

Approve Minutes from prior meeting:  Moved by J Seltzner, second by D Yelk to approve minutes from the 5/8/17 Town Board meeting as presented.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried. 

Public Comment: No members from the public were present. 

Consider/take action BP Crossroads Operator Licenses:  Moved by D Yelk, second by J Seltzner to approve the operator licenses as presented.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried.

Consider/take action memorial contribution for former Board member Vernon Pogue: Moved by D Yelk, second by J Seltzner to present the Pogue family with a memorial to the District #14 Emergency Medical Service.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried. 

Committee Updates

Plan Commission   Discussed Jeff Zimmerman petition to create a separate parcel for the original farm residence.
EMS   Discussed current and future staffing models, and future contract for services.
Fire   Tender delivery will be on or about 6/6/17.
Parks   Newest trail has been laid out.  Parks committee seeks to decrease to a five member committee, from a seven member committee.
Town Zoning   L Updike attended a joint meeting 5/11/17 for the 6 towns that have approved opting out of county zoning.  Renee Lauber is guiding the towns through the process in a timely manner.  Next meeting will be 5/25/17. 

Audit/Pay Bills: Moved by D Yelk, second by J Seltzner to approve the bills as presented with the hand written addition.
Voting AYE: Updike, Yelk and Seltzner
Voting Nay: none
Absent: none
Motion carried.

Old business/new business/correspondence:
1)  Utility pole replacement on S. Bird St.
2)  L Updike meets with City of Sun Prairie engineer Tom Veith 5/25/17 regarding affidavit on culvert sizing to the Bird Street culvert that was replaced in 2016, and the future Bailey Road project.   

Items for next meeting agenda:  Committee updates, audit/pay bills, old business/new business/correspondence, Consider/take action on future Bailey Road project, progress of town zoning, and consider/take action – Rademacher request for culverts along Pierceville Road. 

Set Next Meeting Date/Adjournment Next Meeting Dates will be 6/12/17 and 6/26/17.  Meeting adjourned at 7:31 pm.

Cindy L Yelk, Clerk
Town of Sun Prairie

 

Town Board Meeting Minutes, April 8, 2017

Call to Order: Chairman L Updike called the regular meeting to order at 6:05 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisor D Yelk, Supervisor J Seltzner, Clerk C Yelk, Treasurer Kay Weisensel, Patrolman W Dorshorst, B Thering and Bob Bruha were present.  

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on May 3, 2017.

Pledge of Allegiance: D Yelk led the pledge.

Approve Minutes from prior meeting:  Moved by D Yelk, second by J Seltzner to approve minutes from the 4/24/17 Town Board meeting as presented.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried. 

Public Comment: Bernice Thering inquired about current farming practices in relation to the spreading of fertilizer and animal waste on farm fields and water quality of neighboring properties.  Board members shared much insight to the farming practice, with an emphasis on nutrient management plans that farmers are to follow.

Board of Review Ordinance Naming Alternate Members:  Moved by D Yelk, second by J Seltzner to approve the amended ordinance naming Board of Review Alternate members J Blaska, K Weisensel, J Rademacher & C Quick.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried.

Open and Award Sealcoat Bids: 

TOWN OF SUN PRAIRIE  2017 PROPOSAL WORKSHEET DTD. 5/8/17
2017 SEALCOAT PROPOSALS Struck  & Irwin Scott Construction
Slurry Seal 2.20/sq yd Brown Boiler 1.75/sq yd
Alvin Road  $               7,601.00  $              6,046.25
Cardinal Lane  $               3,933.60  $              3,129.00
Garden Court  $               6,604.40  $              5,253.50
Helgeland Drive  $               4,063.40  $              3,232.25
Hidden Meadows Drive  $               6,353.60  $              5,054.00
Kenneth Court  $               2,701.60  $              2,149.00
LaRue Lane  $               1,564.20  $              1,244.25
Norton Lane  $               5,275.60  $              4,196.50
Oakcrest Circle  $               2,879.80  $              2,290.75
Sylver Ridge Lane  $               6,285.40  $              4,999.75
Torbleau Road  $               9,141.00  $              7,271.25
Vang Road  $               5,317.40  $              4,229.75
Ridge Road  No Bid  $           51,066.32 $1.64
Twin Lane Road  No Bid  $           30,197.32  “
West Medina Road  No Bid  $              7,211.08  “
Zimmerman Road  No Bid  $              1,174.24  “
Total for Sun Prairie Township  $            61,721.00  $         138,745.21

Moved by Doug Yelk, second by J Seltzner to accept the bid proposal as presented by Scott Construction.
Voting AYE: Updike, Yelk & Seltzner
Voting NAY: none
Absent: none
Motion carried. 

Committee Updates:
Plan Commission   Nothing to report.
EMS   5/22/17 EMS will have a training exercise, to which the Board members are welcome.
Fire   A discussion group was held with members of NEDCFU, the City, Chief Garrison, and Les McBurney regarding the future of the Fire Advisory Board.  The 2,000 gallon tender to be sold will have a $3,000 reserve, and sale of the tender will be handled by the Fire Department.
Parks   Meeting of the committee will be 5/9/17, with a workday to follow 5/13/17.
Town Zoning   Updike, C Yelk, K Weisensel and Renee Lauber of DCTA met with an employee of DATCP to discuss future timeline to complete the process of opting out of county zoning.  There will be a joint meeting 5/11/17 for the 6 towns that have approved opting out of zoning with DCTA. 

Audit/Pay Bills: Moved by J Seltzner, second by D Yelk to approve the bills as presented with the hand written addition.
Voting AYE: Updike, Yelk and Seltzner
Voting Nay: none
Absent: none
Motion carried

Old business/new business/correspondence: Discussion on letter to Fahrner requesting resealing of Keller Dr, Blaska Dr, and Manley Dr, previously sealed improperly. DCTA annual meeting will be held at the Town of Verona on May 17, 2017. 

Items for next meeting agenda:  Committee updates, audit/pay bills, old business/new business/correspondence. 

Set Next Meeting Date/Adjournment Next Meeting Date will be 5/22/17.  Meeting adjourned at 7:34 pm.

Cindy L Yelk, Clerk
Town of Sun Prairie

 

Town Board Minutes 4/24/17

Call to Order: Chairman L Updike called the regular meeting to order at 6:01 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisor D Yelk, Supervisor J Seltzner, Clerk C Yelk, Treasurer Kay Weisensel, and J Tatar were present.  

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on April 20, 2017.

Pledge of Allegiance: K Weisensel led the pledge.

Approve Minutes from prior meeting:  Moved by D Yelk, second by L Updike to approve minutes from the 4/10/17 Town Board meeting as presented. 

Public Comment: None presented.

Appointment of Commission/Committee Members: 

  • Generations Park: Mark Lydon was appointed, 1 vacancy remains.  J Seltzner will replace D Yelk as Board representation on Park Committee.
  • Weed Commissioner: Supervisor J Seltzner was appointed.
  • Fire Department/Advisory Committee: D Yelk will continue as Board representation.
  • EMS: L Updike will continue as Board representation. 

Discussion of Annual meeting materials to be presented 4/25/17:  Reviewed the 2016 Financial Report, 4/26/16 meeting minutes, and other materials and presenters.

Committee Updates

Plan Commission   Petition by J Rademacher to divide one residential lot into 2 denied.

EMS   District meeting will likely be in May, 2017.

Fire  Discussed closing of the 2016 financial records, and possible date for budget rebate, multiple year projects, and the future of contracts on intergovernmental agreements all participating members.

Parks   Work day was 4/15/17, significant progress was made on the entrance. 

Audit/Pay Bills: Moved by D Yelk, second by J Seltzner to approve the bills as presented with the hand written addition.
Voting AYE: Updike, Yelk and Seltzner
Voting Nay: none
Absent: none
Motion carried

Old business/new business/correspondence: Rental of a push behind mower suitable for Park use from the City of Sun Prairie will be $200 for the 2017 season. 

Items for next meeting agenda:  Committee updates, audit/pay bills, old business/new business/correspondence. 

Set Next Meeting Date/Adjournment Next Meeting Date will be 5/08/17.  Meeting adjourned at 8:15 pm.

Cindy L Yelk, Clerk
Town of Sun Prairie