Town Board Minutes for July 11, 2016

Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Treasurer C Yelk, and Clerk J Ramsfield were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on July 7, 2016.

Pledge of Allegiance: V Pogue led the pledge.

Approve Minutes from prior meeting: Moved by V Pogue, second by D Yelk to approve the minutes June 27, 2016.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Public Comment: No one from the public was present. 

Committee Updates
EMS: With the departure of Rev. Paul, the other EMS staff has stepped up to fill the hours.
Fire Unit: D Yelk will meet with the City of Sun Prairie mayor to discuss the fire service contract. Date has not been set.
DCTA Zoning Committee: The committee met July 6 to review chapters 1-3 of the model zoning ordinance. The ordinance is in draft status. It is available to anyone on the DCTA website. 

Audit/Pay Bills: Moved by D Yelk, second by V Pogue to approve the bills as presented.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence: The clerk asked the board to approve the Martin Trust CSM and authorize her to sign the CSM for recording. The board viewed the CSM noting the typographical highlighted errors. The board asked for it to be added to the next regular meeting agenda for approval and authorize the clerk to sign. 

Items for next meeting agenda:
Notice of Intent
Resolution to Opt Out of County Zoning
Resolution “Just Fix It”
Final CSM review:
Martin Living Trust, 3427 Bailey Rd
Gerald Bradley, 5142 County Road N

Set Next Meeting Date/Adjournment: The next board meeting will be July 25, 2016 at 6:00 p.m.  Moved by D Yelk to adjourn the meeting at 7:05 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Correctly Attested,
Jo Ann Ramsfield, Town Clerk

Town Board Minutes for June 27, 2016

Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Treasurer C Yelk, Clerk J Ramsfield, and K McKim were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on June 24, 2016.

Pledge of Allegiance: V Pogue led the pledge.

Approve Minutes from prior meeting: Moved by V Pogue, second by D Yelk to approve the minutes June 13, 2016.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Public Comment: Candidate for Dane County Clerk, Karen McKim, introduced herself and stated her running platform. 

Consider/Take Action re: Applications for Class A & Class B Fermented Malt Beverages and Liquor License. The board members reviewed license for Crossroads BP, The Oaks, and Chicken Lips. Each establishment currently holds a license; this is just the annual renewal. There are no reported incidents recorded in the past year. Moved by D Yelk, second by V Pogue to approve applications for Class A & Class B Fermented Malt Beverages and Liquor License for Crossroad’s BP.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Moved by D Yelk, second by V Pogue to approve applications for Class A & Class B Fermented Malt Beverages and Liquor License for Chicken Lips.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Moved by D Yelk, second by V Pogue to approve applications for Class A & Class B Fermented Malt Beverages and Liquor License for the Oak’s.  Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider and Take Action re: Applications for Operator Licenses
Moved by D Yelk, second by V Pogue to approve all Operator Licenses applications for Crossroad’s BP.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Moved by D Yelk, second by V Pogue to approve all Operator Licenses applications for Chicken Lips.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Moved by D Yelk, second by V Pogue to approve all Operator Licenses applications for the Oak’s except for applicants, Kelly Yelk and Emily Chaussee.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Moved by L Updike, second by V Pogue to approve Operator Licenses applications for applicants Kelly Yelk and Emily Chaussee for the Oak’s.
Voting AYE: Updike, Pogue
Voting Nay: none
Abstain: Yelk
Motion carried 

Amend Fee Schedule to update the fee charged for a design review per Section 15-1-73 of the Design Review Ordinance. The fee schedule update is necessary because the Ordinance stated a fee of $200 and the fee schedule stated $50. The board discussed the need for the schedule to be updated. Moved by V Pogue, second by D Yelk to approve the fee schedule update.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

 Committee Updates
EMS: V Pogue reported that the EMS director is training a few more for Crew Chief. There hasn’t been a lot of interest for the job posting for Advanced EMT.
Fire Unit: The Northeast Dane County Fire Unit is preparing a notice to meet with the City of Sun Prairie sometime after the 4th of July. The Fire Unit would like to begin contract talks. The final numbers are in for 2015. They will be discussing what should be done with the $33,000 carryover.
Plan Commission: L Updike suggested a joint meeting to be held July 18 @ 7 p.m. for the discussion of Opting out of County Zoning. The Town Board and the Town’s Plan Commissioner will attend. The clerk was instructed to contact Dane County Towns Association & Dane County Zoning to invite representatives from both to the joint meeting on July 18, 2016.
Parks: did not meet this month 

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills with the addition of TASC money payback.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence:
Dane County Towns Association: L Updike was asked to serve on the Town Zoning committee. 

Items for next meeting agenda:   

Set Next Meeting Date/Adjournment: The next board meeting will be July 11 & 25, 2016 at 6:00 p.m.  A joint meeting (town board & Plan Commission) will be held on July 18.  Moved by D Yelk to adjourn the meeting at 7:32 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Correctly Attested,
Jo Ann Ramsfield, Town Clerk

Town Board Minutes for June 13, 2016

Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Treasurer C Yelk, Clerk J Ramsfield, Patrolman W Dorshorst, and J Seltzner were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on June 9, 2016.

Pledge of Allegiance: V Pogue led the pledge.

Approve Minutes from prior meeting: Moved by V Pogue, second by D Yelk to approve the minutes for May 23, 2016.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Road Report: W Dorshorst stated that crack filling is under way; B Dodge is mowing the town road right-of-way for the 2nd round, culvers for Twin Lane & Berlin Roads are ordered, and a rough draft was submitted to the board for the reconstruction cost for Bailey Road from N to Bird St; Bird St to Nelson Rd; and Nelson Rd to County T. The reconstruction is a 2018 projected project.

Public Comment: None. 

Review/approve operator’s license for Crossroad BP: Moved by D Yelk, second by V Pogue to approve operator’s license for Crossroad BP.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Committee Updates
EMS director has posted a job announcement for Advanced EMT (LTE).
Fire Unit: D Yelk & L Updike has graduated from the Fire Academy. The Northeast Fire Unit brush truck is in the shop for repairs.
Plan Commission: Reappointment of members John Quimby, Dot Haven, and Paul Stang for a 3 year term beginning July 1, 2016. Moved by D Yelk, second by V Pogue to approve the reappointment of members J Quimby, D Haven, and P Stang for a 3 year term beginning July 1, 2016.
Parks: D Yelk thanked the patrolmen for hauling gravel for the park parking lot and asked the clerk to invoice the park committee for the gravel. 

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills as presented.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence: None 

Items for next meeting agenda:  Annual Establishment Liquor License. 

Set Next Meeting Date/Adjournment: The next board meeting will be June 27, 2016 at 6:00 p.m.  Moved by D Yelk to adjourn the meeting at 7:15 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Correctly Attested,
Jo Ann Ramsfield, Town Clerk

Town Board Minutes for May 23, 2016

 

Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Treasurer C Yelk, Clerk J Ramsfield, Patrolman W Dorshorst, J Bass, D Bossland, Wm Hallman, J Bradley, J Kaltenburg, and J Seltzner were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on May 19, 2016.

Pledge of Allegiance: W Dorshorst led the pledge.

Approve Minutes from prior meeting: Moved by D Yelk, second by V Pogue to approve the minutes for April 25 & May 9, 2016.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Public Comment: None.

Consider/Take action: Holding tank at 2776 LaRue Fields Lane: Wm Hallman appeared before the town board to request a holding tank for his warehouse building on LaRue Fields Lane.  They would like to add an office in one corner of the existing warehouse and a wash room for the employees.  There was a discussion for various options.  It was determined that the building sits on fill so there is no virgin ground to perk.  Moved by D Yelk, second by V Pogue to approve a holding tank at 2776 LaRue Fields Lane.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action: Open & award sealcoat and overlay bids: Chair, L Updike announced the opening of the sealed bids for all present. Three sealed bids were opened for the 2016 Baxter Road overlay project. Bidding on the project was Wolf Paving, Tri Co Paving, and Payne & Dolan. After a brief discussion with the board members, the lead patrolman made his recommendation to award the bid to Wolf Paving, the lowest bid.
Moved by D Yelk, second by V Pogue to award Wolf Paving the Baxter Rd overlay project.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Chair, L Updike opened the sealed bids from Struck & Irwin and Scott’s Const. Struck & Irwin offered two bids of different sealing materials.  After a brief discussion with the board members, the lead patrolman made his recommendation to award the bid to Scott’s Construction, the lowest bid. A representative from Fahrner Asphalt was present at the bid opening. He attended the meeting to ask the board what Fahrner Asphalt needed to do to be able to bid on town projects again. The town has not been accepting bids from Fahrner Asphalt because of a past bad experience. The board responded that Fahrner Asphalt needed to work with our lead patrolman and correct the past mistakes.
Moved by D Yelk, second by V Pogue to award Scott’s Construction the 2016 seal coating for roads: Bailey, Nelson, McCloskey, Whispering Pines, and LaRue Fields Lane.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action: Rezone petition 10988; separating existing residence from farmland & CUP 02341 unlimited livestock on 3 to 16 acres at 4989 County Rd TT, in section 34.
Moved by D Yelk, second by V Pogue to approve rezone petition 10988; separating existing residence from farmland & CUP 02341 limited livestock on 3 to 16 acres not to exceed 200 dairy or beef cattle at 4989 County Rd TT, in section 34.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action: Rezone petition 11001; separating existing residence from farmland creating on residential lot at 5142 County Rd N, section 28:  Moved by D Yelk, second by V Pogue to approve rezone petition 11001; separating existing residence from farmland creating on residential lot at 5142 County Rd N, section 28.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

 Consider/Take action: Amend Weight Limits Ordinance; Implements of Husbandry weight limits and weight limit permits.  The town patrolman and the board discussed how the current ordinance is working and the permits that we issue.  The town patrolman feels that the meeting with the area farmers in March has made a difference.  The farmer or manure hauler is calling with their route plan. At the end of the discussion it was felt that there is no need to change the ordinance but some verbiage on the permit itself may need to be amended. No action taken. 

Committee Updates
EMS: May 14th – EMS Safety Fair was not well attended due to bad weather.
Fire Unit: D Yelk
Plan Commission: Nothing going on right now.
Parks: D Yelk reported that there was another workday. They enlarged the parking area and need 3 loads more of gravel. It is hopeful that the next work day the committee will be able to finish laying the landscape stone wall. 

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills as presented.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence: None 

Items for next meeting agenda:  Road Report: W Dorshorst was instructed to prepare a spreadsheet of current projects for the board members to review. 

Set Next Meeting Date/Adjournment: The next board meeting will be June 13 & 27, 2016 at 6:00 p.m.  Moved by D Yelk to adjourn the meeting at 7:48 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Correctly Attested,
Jo Ann Ramsfield, Town Clerk

Town Board Minutes for May 9, 2016

Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Treasurer C Yelk, Clerk J Ramsfield, Patrolman W Dorshorst and J Seltzner were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on May 5, 2016.

Pledge of Allegiance: J Ramsfield led the pledge.

Public Comment: None.

Road Report: Road Report: Implements of Husbandry weight limits: the board discussed alternative options for heavy equipment & manure hauling on town roads. The discussion will continue at the next meeting while reviewing the Weight Limit Ordinance. They also discussed repair or reconstruction of the north end of Town Hall Dr and Bailey Rd in conjunction with the City of Sun Prairie. A large amount of the traffic on Bird, Bailey, and Town Hall is traffic for daily commute from and to the city.

Committee Updates

  • EMS: May 14th – EMS Safety Fair; May 17th – EMS District Meeting
  • Fire Unit: D Yelk and J Seltzner visited the Village of Marshall Fire Station to look at their pumper truck.  The North East Fire Unit tanker will need to be replaced soon.
  • Plan Commission: Nothing going on right now.
  • Parks: The parks committee requested the Statz Brothers attend the park meeting May 10

Audit/Pay Bills: Moved by D Yelk, second by V Pogue to approve the bills with the correction of W Dorshorst paycheck.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Old Business/New Business/Correspondence: None

Items for next meeting agenda:  Sealcoat & overlay bids.

Set Next Meeting Date/Adjournment: The next board meeting will be May 23, 2016 at 6:00 p.m.  Moved by D Yelk to adjourn the meeting at 7:30 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Correctly Attested,

Jo Ann Ramsfield, Town Clerk