Annual Meeting Town Board Minutes 4/26/16

PURPOSE OF THE MEETING:  The Annual Meeting is a meeting of town electors to vote on matters that by law are required or permitted to be decided by the annual meeting.  The annual meeting may only act on those things specified by state law.

Call to Order – The 2016 Annual Meeting of the Town of Sun Prairie was called to order by Town Chair, L Updike on Tuesday, April 26, 2016 at 7:00 p.m.  Those present were Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, Patrolman W Dorshorst, Fire Chief C Garrison, EMS Director S Allain, , R Fetterly and J Seltzner. Absent: V Pogue

Pledge of Allegiance   The Pledge of Allegiance was led by J Ramsfield.

Statement of Public Notice –  The chair directed that the minutes show that notice of this meeting was posted on the three Town bulletin boards April 22, 2016.

Approve Minutes of 2015 Annual MeetingMoved by C Yelk, second by J Seltzner to approve the annual meeting minutes as written.
Voting AYE:  All present
Voting NAY:  None
Absent: None
Motion carried.

Presentation from the Public – None

Review the 2015 Financial ReportTown Chairperson, L Updike invited all present to review the 2015 Financial Report for the Town of Sun Prairie. Moved by R Fetterly, second by J Seltzner to approve the Town of Sun Prairie 2015 Financial Report.
Voting AYE:  All present
Voting NAY:  None
Absent: None
Motion carried.

Fire Unit Report – Fire Chief, C Garrison, presented a report in graph form covering fire unit calls. The first graph range spanned from 2001(49 calls) to 2015 (57 calls); the lowest year 2010 (39 calls) and highest year 2007 (65 calls). Another graph showed the calls for the City of Sun Prairie, Town of Bristol, & Town of Sun Prairie; 2015 calls: City of Sun Prairie (106), Bristol (59), and the Town of Sun Prairie (57). The report also covered monthly calls, incident type, annual calls for service, inspections & reinspections performed, and department staffing.

EMS Report – EMS Director S Allain reported on the progress of his proposed project of combining EMS services with other area towns/villages.

Plan Commission Report – R Fetterly recapped the Plan Commission’s activity for 2015.

Road Report – W Dorshorst reported that the salt use for the year was normal and the TRIP money for Baxter Rd makes it possible for that repair.

Report on Status of Discussions with neighboring communities.

  • At the present time there is no discussion with neighboring communities.

 

Set 2017 Annual Meeting Date/Adjournment – Consensus set the 2017 Annual Meeting date for the 4th Tuesday (4/25/17) in April 2017 at 7:00 p.m.  Moved by R Fetterly, second by to J Seltzner to adjourn the meeting.  The chair declared the meeting adjourned at 8:18 p.m.
Voting AYE:  All Present
Voting NAY:  None
Absent: None
Motion carried.

Correct Attest,

Jo Ramsfield, Town Clerk

 

Town Board Minutes, February 27, 2017

Call to Order: Supervisor D Yelk called the regular meeting to order at 6:00 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisor V Pogue, Deputy Clerk C Yelk, Patrolman W Dorshorst, J Seltzner and D Midthun were present.  Chairman L Updike arrived shortly after the meeting began. 

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on February 23, 2017.

Pledge of Allegiance: W Dorshorst led the pledge.

Approve Minutes from prior meeting: No minutes presented. 

Public Comment: None presented. 

Consider/take action Re: Savannah Valley 2nd Addition.  Moved by L Updike, second by V Pogue to re-affirm the previous plat approval.  An addition was made to include language on the newly created Lot 1 to address elevation requirements on the recorded CSM.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Consider/take action Re:  I-39/90/94 Corridor Alternatives.  The Town will host a meeting for DOT to make a presentation to members of the municipality and neighboring communities to address the study of an east reliever corridor that may pass through the Town of Sun Prairie.  The meeting date is March 6, 2017, 6 PM, and will be located at the Angell Park Pavilion, Sun Prairie, WI. 

Committee Updates
Plan Commission B Rademacher petition will be presented to the Board 3/13/17. A design review was completed by the Commission for the addition of a parking lot to the existing Crossroads BP location.
EMS Director Scott Allain has presented the EMS Commission with a plan to staff 2 full time people that will be cross trained in both Fire and EMS duties. This is to alleviate staffing issues between both Marshall EMS and Fire.
Fire Status quo between the Department and the municipalities
Parks No meeting held in February 

Audit/Pay Bills: Moved by L Updike, second by V Pogue to approve the bills as presented.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Items for next meeting agenda
Approve CSM for 2nd Addition to Savannah Valley
Consider/take action: B Rademacher petition
Consider/take action: I-39/90/94 east corridor study alternative
Consider/take action: Driveway permit fees 

Set Next Meeting Date/Adjournment Next Meeting Date will be 3/13/17.  Meeting adjourned at 6:57 pm.

Cindy L Yelk, Deputy Clerk
Town of Sun Prairie

 

Town Board Minutes, January 23, 2017

Call to Order: Chairperson L Updike called the regular meeting to order at 6:00 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, B Harry, A & K Weisensel, K & C Hartung, J Lydon, and J Seltzner were present.  

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on January 20, 2017.

Pledge of Allegiance: J Ramsfield led the pledge.
Approve Minutes from prior meeting: Moved by D Yelk, second by V Pogue to approve the minutes for December 19, 2016.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Public Comment: The Hartung’s from Hidden Meadow Dr were present. They had concerns about the red and green ribbons around the trees on Hidden Meadow Dr. The Tree Trimmer had marked trees in the Town’s right-of-way to be trimmed or removed. Their biggest concern was a large Cottonwood Tree that was marked. L Updike explained to them why the trees were marked and what the plan was; he also gave them W Dorshorst’s contact information so they could talk with him direct. No action taken. 

Consider/take action Re: Kurt Harry to separate and rezone .491 acres form R-1A Residential to A-2(1) Agricultural to restore a parcel back to its legal status at 4925 Pierceville Road in the Town of Sun Prairie.  B Harry was present. The clerk explained why the item was struck from the agenda. With the presence of B Harry the board talked to him about the rezone but explained why they would not be acting on the item. 

Consider/take action Re: second driveway at 5325 Stark Rd. The driveway is for the second garage the owner would like to build. The driveway would be on the opposite side of the existing driveway. A & K Weisensel introduced a site plan for their property at 5325 Stark Rd for a second driveway and a garage addition. The board explained to them that they typically do not approve a second driveway. A Weisensel, using his site plan, explained to the board that his septic system was failing and with a growing family needed the additional garage space for storage. The new septic drain field needs to be next to the old driveway to take advantage of the gravity flow. After a lengthy discussion the board took a roll call vote:  2 Aye 1 Nay to approve the 2nd drive way. A board member voting against the approval in fear of setting precedence in the neighborhood for 2nd driveways. The approving board members stated in this case there is extenuating circumstances. The board requested the site plan be filed in the parcels folder. Moved by D Yelk, second by L Updike to approve the second driveway at 5325 Stark Rd.
Voting AYE: Updike and Yelk
Voting Nay: Pogue
Absent: none
Motion carried 

Committee Updates
Plan Commission: D Yelk reported that the commission had met with B Rademacher, R.Acres, regarding a zoning change of 2 parcels with a creation of a new parcel. No action was taken. R.Acres will return for February 20th meeting. The petition for the Harry/Grob properties were discussed and a preliminary approval was given, no one representing the property was present. They also heard from the Crossroads BP representative for the parking lot expansion. Commission requested further information for the BP project to be discussed at the February meeting.
EMS: The EMS board will meet 1/24/17 to discuss staffing alternatives.
Fire: D Yelk reported that the fire department requested smaller 1st and 2nd quarter payments with the 3rd and 4th quarters increasing. The board members agreed on a total cost of $360,000 made in 4 equal payments of $90,000. D Yelk and the city are working on a 2 to 5 year agreement for fire protection.
Parks: Did not meet this month. 

Consider/take action Re: Resolution 2017 1-23 recommending the model Dane Town Zoning Ordinance enactment by Towns withdrawing from Dane County Zoning.
Moved by D Yelk, second by V Pogue to approve Resolution 2017 1-23 recommending the model Dane Town Zoning Ordinance enactment by Towns withdrawing from Dane County Zoning
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action Re: Resolution 2017 1-23A Adoption of Town of Sun Prairie Official Map and Town Zoning Map.
Moved by D Yelk, second by V Pogue to approve Resolution 2017 1-23A Adoption of Town of Sun Prairie Official Map and Town Zoning Map
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action Re: I-39/90/94 Corridor Alternatives: D Yelk and L Updike have been attending meetings for the bypass study. The members discussed the direction the opposition was moving and suggested approval for legal fees up to $4000.  Moved by L Updike, second by D Yelk to approve $4000 for legal representation.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills with the handwritten amount to cover next week’s wages.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence: none

Set Next Meeting Date/Adjournment: The next board meeting will be February 13, 2017 at 6 p.m.  Moved by D Yelk to adjourn the meeting at 7:53 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Jo Ann Ramsfield, Town Clerk

 

Town Board Minutes, 9/26/16

Call to Order: Chairperson L Updike called the regular meeting to order at 6:00 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, and J Seltzner were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on September 22, 2016.

Pledge of Allegiance: J Ramsfield led the pledge.

Approve Minutes from prior meeting: Moved by V Pogue, second by D Yelk to approve the minutes from 9/12/2016
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Public Comment: None

Budget Work Sessions Schedule: The board members discussed the dates listed on the preliminary budget work session calendar. The schedule below reflects the changes made by the board members. No approval needed, no action taken. 

Oct 4 Tuesday 8:00 a.m. Budget
Oct 10 Monday 6:00 p.m. Regular Board meeting
Oct 13 Thursday 8:00 a.m. Budget
Oct 20 Thursday 8:00 a.m. Budget
Oct 24 Monday 6:00 p.m. Regular Board meeting
Oct 27 Thursday 8:00 a.m. Budget
Nov 14 Monday 6:00 p.m. Budget Public Hearing
Nov 14 Monday 6:15 p.m. Spec Electors Meeting
Nov 14 Monday 6:30 p.m. Regular Board Meeting
Items pertaining to budget may also be discussed at the following Board meetings.  Budget discussion would be noted on the particular agenda: October  10 & 24, 2016

Consider/take action: Opting Out of Dane County Zoning pursuant to Section 60.23(34).  L Updike gave D Yelk & R Fetterly an edited copy of the new draft of the Zoning Ordinance. The 3 will meet asap to go over the changes and edit the existing town plan.

Committee Updates
Fire Unit: D Yelk reported that he attended the 125th Anniversary parade & celebration at Angell Park. D Yelk also discussed the Fire Chief’s proposed budget for 2017. The Chief will be making budget adjustments downward. D Yelk spoke to the city mayor and reports that the City of Sun Prairie Mayor fully supports the volunteer fire department.
EMS: V Pogue reported that the consolidation research is ongoing. A meeting will be held 9/28/16 for more discussion; no action.
Plan Commission (PC): D Yelk reported that the PC heard a petition from 4587 County Road TT, Heinemann property, shifting of property lines between adjacent land owners. The PC requests the water runoff from the property be taken care of before they will approve the petition.
Parks: D Yelk reported that the park committee outing date was changed to October15 at Generations Park. The parking lot was compacted and the main trail widen on September 17th work day.

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills as presented.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence: None

Set Next Meeting Date/Adjournment: The next board meeting will be October 10, 2016 at 6:00 p.m.  Moved by V Pogue to adjourn the meeting at 7:05 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Jo Ann Ramsfield, Town Clerk

 

 

Town Board Minutes, 10/12/16

Call to Order: Supervisor D Yelk the regular meeting to order at 9:00 a.m. at the Town Hall, 5556 Twin Lane Road. Supervisor V Pogue, Clerk J Ramsfield, Treasurer C Yelk, and Patrolman W Dorshorst were present. L Updike was absent.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on October 10, 2016.

Pledge of Allegiance: D Yelk led the pledge.

Approve Minutes from prior meeting: Moved by V Pogue, second by D Yelk to approve the minutes from 9/26/2016
Voting AYE: Pogue and Yelk
Voting Nay: none
Absent: L Updike
Motion carried

Public Comment: None

Budget Work Sessions Schedule: The board members discussed the dates listed on the preliminary budget work session calendar. The schedule below reflects the changes made by the board members. No approval needed, no action taken. 

Oct 4 Tuesday 8:00 a.m. Budget
Oct 12 Wednesday 8:30 a.m. Regular Board meeting
Oct 14 Friday 8:00 a.m. Budget
Oct 20 Thursday 8:00 a.m. Budget
Oct 24 Monday 6:00 p.m. Regular Board meeting
Oct 27 Thursday 8:00 a.m. Budget
Nov 14 Monday 6:00 p.m. Budget Public Hearing
Nov 14 Monday 6:15 p.m. Spec Electors Meeting
Nov 14 Monday 6:30 p.m. Regular Board Meeting
Items pertaining to budget may also be discussed at the following Board meetings.

 

Committee Updates: deferred to next meeting
Fire Unit:
EMS:
Plan Commission:
Parks:

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to pay the bills except for the Bird Street Culvert amount. The Bird Street culvert will be discussed when all board members are present.
Voting AYE: Pogue and Yelk
Voting Nay: none
Absent: Updike
Motion carried 

Old Business/New Business/Correspondence: none

Set Next Meeting Date/Adjournment: The next board meeting will be October 24, 2016 at 6:00 p.m.  Moved by V Pogue to adjourn the meeting at 9:35 a.m.
Voting AYE: Pogue and Yelk
Voting Nay: none
Absent: Updike
Motion carried

Jo Ann Ramsfield, Town Clerk