Town Board Minutes for May 23, 2016

 

Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Treasurer C Yelk, Clerk J Ramsfield, Patrolman W Dorshorst, J Bass, D Bossland, Wm Hallman, J Bradley, J Kaltenburg, and J Seltzner were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on May 19, 2016.

Pledge of Allegiance: W Dorshorst led the pledge.

Approve Minutes from prior meeting: Moved by D Yelk, second by V Pogue to approve the minutes for April 25 & May 9, 2016.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Public Comment: None.

Consider/Take action: Holding tank at 2776 LaRue Fields Lane: Wm Hallman appeared before the town board to request a holding tank for his warehouse building on LaRue Fields Lane.  They would like to add an office in one corner of the existing warehouse and a wash room for the employees.  There was a discussion for various options.  It was determined that the building sits on fill so there is no virgin ground to perk.  Moved by D Yelk, second by V Pogue to approve a holding tank at 2776 LaRue Fields Lane.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action: Open & award sealcoat and overlay bids: Chair, L Updike announced the opening of the sealed bids for all present. Three sealed bids were opened for the 2016 Baxter Road overlay project. Bidding on the project was Wolf Paving, Tri Co Paving, and Payne & Dolan. After a brief discussion with the board members, the lead patrolman made his recommendation to award the bid to Wolf Paving, the lowest bid.
Moved by D Yelk, second by V Pogue to award Wolf Paving the Baxter Rd overlay project.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried
Chair, L Updike opened the sealed bids from Struck & Irwin and Scott’s Const. Struck & Irwin offered two bids of different sealing materials.  After a brief discussion with the board members, the lead patrolman made his recommendation to award the bid to Scott’s Construction, the lowest bid. A representative from Fahrner Asphalt was present at the bid opening. He attended the meeting to ask the board what Fahrner Asphalt needed to do to be able to bid on town projects again. The town has not been accepting bids from Fahrner Asphalt because of a past bad experience. The board responded that Fahrner Asphalt needed to work with our lead patrolman and correct the past mistakes.
Moved by D Yelk, second by V Pogue to award Scott’s Construction the 2016 seal coating for roads: Bailey, Nelson, McCloskey, Whispering Pines, and LaRue Fields Lane.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action: Rezone petition 10988; separating existing residence from farmland & CUP 02341 unlimited livestock on 3 to 16 acres at 4989 County Rd TT, in section 34.
Moved by D Yelk, second by V Pogue to approve rezone petition 10988; separating existing residence from farmland & CUP 02341 limited livestock on 3 to 16 acres not to exceed 200 dairy or beef cattle at 4989 County Rd TT, in section 34.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action: Rezone petition 11001; separating existing residence from farmland creating on residential lot at 5142 County Rd N, section 28:  Moved by D Yelk, second by V Pogue to approve rezone petition 11001; separating existing residence from farmland creating on residential lot at 5142 County Rd N, section 28.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

 Consider/Take action: Amend Weight Limits Ordinance; Implements of Husbandry weight limits and weight limit permits.  The town patrolman and the board discussed how the current ordinance is working and the permits that we issue.  The town patrolman feels that the meeting with the area farmers in March has made a difference.  The farmer or manure hauler is calling with their route plan. At the end of the discussion it was felt that there is no need to change the ordinance but some verbiage on the permit itself may need to be amended. No action taken. 

Committee Updates
EMS: May 14th – EMS Safety Fair was not well attended due to bad weather.
Fire Unit: D Yelk
Plan Commission: Nothing going on right now.
Parks: D Yelk reported that there was another workday. They enlarged the parking area and need 3 loads more of gravel. It is hopeful that the next work day the committee will be able to finish laying the landscape stone wall. 

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills as presented.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence: None 

Items for next meeting agenda:  Road Report: W Dorshorst was instructed to prepare a spreadsheet of current projects for the board members to review. 

Set Next Meeting Date/Adjournment: The next board meeting will be June 13 & 27, 2016 at 6:00 p.m.  Moved by D Yelk to adjourn the meeting at 7:48 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Correctly Attested,
Jo Ann Ramsfield, Town Clerk

Town Board Minutes for May 9, 2016

Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Treasurer C Yelk, Clerk J Ramsfield, Patrolman W Dorshorst and J Seltzner were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on May 5, 2016.

Pledge of Allegiance: J Ramsfield led the pledge.

Public Comment: None.

Road Report: Road Report: Implements of Husbandry weight limits: the board discussed alternative options for heavy equipment & manure hauling on town roads. The discussion will continue at the next meeting while reviewing the Weight Limit Ordinance. They also discussed repair or reconstruction of the north end of Town Hall Dr and Bailey Rd in conjunction with the City of Sun Prairie. A large amount of the traffic on Bird, Bailey, and Town Hall is traffic for daily commute from and to the city.

Committee Updates

  • EMS: May 14th – EMS Safety Fair; May 17th – EMS District Meeting
  • Fire Unit: D Yelk and J Seltzner visited the Village of Marshall Fire Station to look at their pumper truck.  The North East Fire Unit tanker will need to be replaced soon.
  • Plan Commission: Nothing going on right now.
  • Parks: The parks committee requested the Statz Brothers attend the park meeting May 10

Audit/Pay Bills: Moved by D Yelk, second by V Pogue to approve the bills with the correction of W Dorshorst paycheck.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Old Business/New Business/Correspondence: None

Items for next meeting agenda:  Sealcoat & overlay bids.

Set Next Meeting Date/Adjournment: The next board meeting will be May 23, 2016 at 6:00 p.m.  Moved by D Yelk to adjourn the meeting at 7:30 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Correctly Attested,

Jo Ann Ramsfield, Town Clerk

Town Board Minutes for April 25, 2016

Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Treasurer C Yelk, Clerk J Ramsfield, R Rice, D Midthun, and K & K Sturman were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on April 22, 2016.

Pledge of Allegiance: V Pogue led the pledge.

Approve Minutes from prior meeting:
Moved by V Pogue, second by D Yelk to approve the minutes of 3/28/2016 as presented.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Moved by V Pogue, second by D Yelk to approve the minutes of 4/11/2016 as presented.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Public Comment: None.

Road Report: The report was deferred in absents of Patrolman W Dorshorst.

Consider/Take Action: CSM No. 13217 final review for Ricky Rice, 2819 County Rd T, Sun Prairie, WI: Moved by D Yelk, second by V Pogue to approve CSM No. 13217 for Ricky Rice, 2819 County Rd T, Sun Prairie, WI and authorized the clerk to sign the CSM.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Consider/Take Action: D Midthun request change in the developer’s agreement. D Midthun asked the board to consider amending his developer’s agreement. The changes requested were associated with the fees required by the town before he could record the final CSM. The park fees were changed and incorporated into section 9 of the document. Park fees will be due the same time the irrevocable letter of credit is presented to the town before road construction & development starts. The clerk was instructed to draft the amended document and forward it to D Midthun & L Updike. When it is acceptable to both parties it will be signed and notarized. Moved by D Yelk, second by V Pogue to amend the developer’s agreement in sections 9, 13, and 14 incorporating the park fees to the road security.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Consider/Take Action: Sturman petition – approval of petition 2016-10981 to rezone a 0.67 acre lot from A-1(Ex)  Agricultural to R-3 Residential to bring the lot into compliance with setback regulations to accommodate a proposed  addition to the existing home at 4786 Cardinal Ln in Section 32, Town of Sun Prairie. Moved by D Yelk, second by V Pogue to approve petition 2016-10981 to bring the lot into compliance with setback regulations to accommodate a proposed addition to the existing home at 4786 Cardinal Ln in Section 32.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Public Hearing: Consider/Take Action: Resolution to Discontinue Public Roadway 2016 4-25; East end of Strohmenger Road and construct turn-around. Moved by D Yelk, second by V Pogue to approve Resolution to Discontinue Public Roadway 2016 4-25; East end of Strohmenger Road and construct a turn-around best suited for the area determined by the town patrolman.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Consider/Take Action: Amend 2016 budget:

  • Independent Inspections/SAFEbuilt underpayment 2015: The underpayment occurred due to the invoices were sent to the incorrect address. Moved by D Yelk, second by V Pogue to adjust the 2016 contingency fund to cover the $6989.95 invoices for 2015.
    Voting AYE: Updike, Pogue and Yelk
    Voting Nay: none
    Absent: none
    Motion carried
  • Fire Unit cost increase: Moved by D Yelk, second by V Pogue to adjust the 2016 contingency fund to cover the increase in Fire protection from $90,000 to $100,394.
    Voting AYE: Updike, Pogue and Yelk
    Voting Nay: none
    Absent: none
    Motion carried
  • Generations Park Landscape Stone payment: Moved by D Yelk, second by V Pogue to adjust the 2016 park capital fund to cover the delayed 2015 invoice for the park landscaping stone.
    Voting AYE: Updike, Pogue and Yelk
    Voting Nay: none
    Absent: none
    Motion carried
  • Transfer funds from Expenditure to Revenue to cover 13 payments for trash/ recycling: The 13 payments occurred due to Waste Management payment was due after the service and Pellitteri collects in advance of the service. As a result, two curbside collection payments were made in January.
    Voting AYE: Updike, Pogue and Yelk
    Voting Nay: none
    Absent: none
    Motion carried

Committee Updates

  • EMS: May 14th – EMS Safety Fair; May 17th – EMS District Meeting
  • Fire Unit: D Yelk and L Updike are attending the fire academy.  D Yelk and J Seltzner visited the Village of Marshall Fire Station to look at their pumper truck.
  • Plan Commission: Nothing going on right now.
  • Parks: A path was cleared through Generations Park by Statz Brother’s farms. The path is for the manure pumping hose. This action was part of the town’s efforts to help keep the heavy manure hauling equipment off the town roads as much as possible. The Statz farms pump manure one to two times annually for about a week each time.

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills with the addition of $8800 for TASC payment due May 1.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Old Business/New Business/Correspondence: L Updike continues to talk to the City of Sun Prairie in regard to the Bird Street & Bailey Road agreement that expires in December 2016. He would like to see the agreement extended for another 10 years.

Items for next meeting agenda:

Set Next Meeting Date/Adjournment: The next board meeting will be May 23, 2016 at 6:00 p.m.  Moved by V Pogue to adjourn the meeting at 7:35 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Correctly Attested,

Jo Ann Ramsfield, Town Clerk

Town Board minutes for April 11, 2016

Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Treasurer C Yelk, Clerk J Ramsfield, Patrolman W Dorshorst, and J Seltzner were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on April 8, 2016.

Pledge of Allegiance: D Yelk led the pledge.

Public Comment: None.

Closed sessions: per S.S. 19.85 (1) (e) to discuss potential sharing of resources. The meeting will then reconvene into open session to continue with the posted agenda. 6:05 p.m. Moved by V Pogue, second by D Yelk to convene to closed session.

Reconvene to open session per S.S. 19.85 (2):  Moved by D Yelk, second by V Pogue to reconvene to open session

Consider/take action re: Proposed potential sharing of resources. Per board consensus V Pogue is to notify the EMS director to call a District EMS meeting as soon as possible to discuss resource sharing.

Committee Updates

  • EMS: Updates covered during closed meeting.
  • Fire Unit: D Yelk reported that he and J Seltzner are working on budget and long term agreement between Bristol, Burke, City of Sun Prairie & Town of Sun Prairie. Northeast Fire Unit will need to replace a pumper tanker soon.
  • Plan Commission: The joint meeting for April 18 was cancelled and will be rescheduled for June or July after the model ordinance for “Opting Out” is complete.

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills with the addition of $1500 for board salaries and quarterly expenses.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Old Business/New Business/Correspondence: none

Items for next meeting agenda: Amend 2016 budget transfer of funds from Park and Contingency Funds.

Set Next Meeting Date/Adjournment: The next board meeting will be April 25, 2016 at 6:00 p.m.  Moved by V Pogue to adjourn the meeting at 7:55 p.m. The annual meeting will be held April 26, 2016 at 7:00 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Correctly Attested,

Jo Ann Ramsfield, Town Clerk

Town Board Minutes March 28, 2016

Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Treasurer C Yelk, Clerk J Ramsfield, Patrolman W Dorshorst, and D Strohmenger were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on March 24, 2016.

Pledge of Allegiance: V Pogue led the pledge.

Approve Minutes from prior meetings:
Moved by V Pogue, second by D Yelk to approve the minutes of 3/14/2016 as presented.
Voting AYE: Pogue and Yelk
Voting Nay: none
Abstain: Updike
Motion carried

Public Comment: None.

Strohmenger rezone petition decision: D Strohmenger requests approval to separate and rezone 14.652 acres of farm buildings and a residence of an existing farm from A-1(Ex) Agricultural to A-2(8) Agricultural to allow sale of the remaining farmland at 1785 Strohmenger Ln, in Section 1, Town of Sun Prairie:  D Yelk explained to D Strohmenger the Hammerhead design for the turnaround at the end of Strohmenger Road to be built. Moved by D Yelk, second by V Pogue to approve the Strohmenger rezone petition and the vacation of the east end of Strohmenger Rd with the turnaround to be constructed no Later than July 2017.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Martin Living Trust rezone petition decision: Martin Living Trust, represented by Birrenkott Surveying, Inc., requests rezoning a 3.29 acre lot from A-1(Ex) Agricultural to A-2(2) Agricultural (Lot #1) to settle the Martin Living Trust Estate at 3427 Bailey Rd in Section 30, Town of Sun Prairie: The board reviewed the Action Plan submitted by the Plan Commission.  Moved by D Yelk, second by V Pogue to approve the rezone of Lot 1 following the PC recommendation.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Martin Living Trust rezone petition decision: Martin Living Trust, represented by Birrenkott Surveying, Inc., requests rezoning a 5.39 acre lot from A-1(Ex) Agricultural to RH-2 Rural Homes (Lot #2) to settle the Martin Living Trust Estate at 3427 Bailey Rd in Section 30, Town of Sun Prairie. The board reviewed the Action Plan submitted by the Plan Commission.  Moved by D Yelk, second by V Pogue to deny the rezone of Lot 2 following the PC recommendation.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Committee Updates

  • EMS: V Pogue reported the stretchers are working out well and the director continues to work on consolidating community resources.
  • Fire Unit: D Yelk reported that he and J Seltzner are working on budget and long term agreement between Bristol, Burke, City of Sun Prairie & Town of Sun Prairie. Northeast Fire Unit will need to replace a pumper tanker soon.
  • Plan Commission: Next meeting is scheduled for April 18. L Updike asked the clerk to contact R Fetterly to plan a joint meeting that evening to discuss “Opting Out”.

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills as presented.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Internal Audit: Board members were given the 2015 financial books for the town for examination. L Updike examined the bank balances, V Pogue picked random check numbers out of the check numbers used during 2015; D Yelk located the check number in the binder; C Yelk located the corresponding expense; with the books in order it was moved by V Pogue, second by D Yelk to approve the
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Old Business: L Updike talked about the TRIP D application for reconstruction of: Bailey Road from Townhall Dr to County N; County N to Nelson Rd. The City of Sun Prairie will be reconstructing South Bird Street this summer; it was discussed whether the town could apply for bridge-aid for the culver on Bird Street. L Updike stated that a 2″ overlay will not qualify for a TRIP grant.

New Business: W Dorshorst request a date be set for a town road tour. The date was set for March 31, 2016 at 8 a.m. from the Town Hall.

Items for next meeting agenda

Set Next Meeting Date/Adjournment: The next board meeting will be April 11, 2016 at 6:00 p.m.  Moved by V Pogue to adjourn the meeting at 7:15 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Correctly Attested,

Jo Ann Ramsfield, Town Clerk