Town Board Minutes, September 12, 2016

Call to Order: Chairperson L Updike called the regular meeting to order at 6:05 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, Patrolman W Dorshorst, and J Seltzner were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on September 8, 2016.

Pledge of Allegiance: D Yelk led the pledge.

Approve Minutes from prior meeting: Moved by V Pogue, second by D Yelk to approve the minutes August 8, 2016.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Moved by V Pogue, second by D Yelk to approve the minutes August 22, 2016
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Public Comment: J Seltzner commented on the 125th celebration of the Sun Prairie Volunteer Firemen Department. It will be held Sept 18, 2016 at Angell Park, starting with a parade down Main Street.

Road Report: W Dorshorst reported that the pump for the well had broken. It was pulled and repaired. It was found to be the original pump from when the building was constructed. He also stated that the town sweeper broom has been replaced and the Bird Street construction is complete. 

Consider/take action: Approve Resolution to Authorize clerk to submit recycle grant application. State Stats. E287.23 Moved by D Yelk, second by V Pogue to approve the resolution to authorize the clerk to submit the town’s recycle grant.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action: City of Madison request for 33′ right-of-way at 3427 Bailey Rd: A rezone of 3.2 acres at 3427 Bailey Rd required a new CSM, the address falls within the ETJ of Madison, Madison had made the request that the new CSM reflect the dedicated 33′ road.  – Moved by D Yelk, second by V Pogue to approve the 33′ road right of way for 3427 Bailey Rd.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action: Opting Out of Dane County Zoning pursuant to Section 60.23(34). L Updike has been attending the Dane County Towns Association meeting for Opting Out of Dane County Zoning.  He stated that this next Wednesday would be the last meeting. Then a schedule will be set for him, D Yelk, and R Fetterly to go over the ordinance. No action taken. 

Committee Updates
EMS: V Pogue reported that there is another consolidation meeting scheduled for Sept 13 at our town hall.
Fire Unit: D Yelk reported that a new ladder truck for the city and a tanker truck for the towns are being considered.
Plan Commission: Nothing new at this time.
Parks: D Yelk reported that the park committee will hold an outing October 8 at Generations park. This Saturday is a park work day and then they will be ready for the 3 loads of gravel for the parking lot. 

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills with the hand written additions.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence: None

Items for next meeting agenda:
               Budget work schedule 

Set Next Meeting Date/Adjournment: The next board meeting will be September 26, 2016 at 6:00 p.m.  Moved by D Yelk to adjourn the meeting at 7:18 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Jo Ann Ramsfield, Town Clerk

Town Board Minutes 8/22/16

Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, and Patrolman W Dorshorst were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on August 19, 2016.

Pledge of Allegiance: J Ramsfield led the pledge.

Approve Minutes from prior meeting: Deferred 

Public Comment: No one from the public present

Road Report: W Dorshorst reported that the Sealcoating was completed and the Bird Street reconstruction is underway. 

Consider/take action: Operator License for CrossRoads BP: Moved by D Yelk, second by V Pogue to approve the operator’s license for CrossRoads BP.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action: Opting Out of Dane County Zoning pursuant to Section 60.23(34). L Updike has been attending the Dane County Towns Association meeting for Opting Out of Dane County Zoning. The governing body for zoning would be a 5 member board from the towns; each member serving a 2 year term. The refined draft ordinance will be ready by August 31 or September 14 for review again by the DCTA committee. L Updike, D Yelk, and R Fetterly will meet to review the draft for compliance with state codes verses Dane County codes. 

Committee Updates
EMS: V Pogue reported that the EMS meetings are scheduled to discuss the specifics of combining services with neighboring communities and how it will be paid for by each community.
Fire Unit: D Yelk reported that there is a budget meeting scheduled for August 25. At this time the budget indicates a 25% budget increase.
Plan Commission: D Yelk reported that A Kelly had petitioned for a building site on his farm on County T; the site was denied because the building site was located inside the shoreline/waterway setback regulations. The commission made suggestions of possible other building sites in the town.
Parks: D Yelk reported that the park committee would like to carry over $1000 into next year for the purchase of a walk behind brush mower. The board reminded the park committee that there is no carry over. Parks receives a set amount each year; they would need to make a request for a capital purchase. Also they are planning an outing at Generations Park for the 2nd Saturday in October. They would be inviting the Eagle Scouts that have made projects for the park over the years.

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills with the addition of a check to an election inspector that had been missed when checks were printed.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence:
DaneCom: DaneCom goes live in 18 months.

Items for next meeting agenda: 

Set Next Meeting Date/Adjournment: The next board meeting will be September 12, 2016 at 6:00 p.m.  Moved by D Yelk to adjourn the meeting at 7:26 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Jo Ann Ramsfield, Town Clerk

Town Board Minutes 8/8/2016

Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, and Clerk J Ramsfield were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on August 5, 2016.

Pledge of Allegiance: V Pogue led the pledge.

Approve Minutes from prior meeting: Moved by V Pogue, second by D Yelk to approve the minutes July 25, 2016.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Public Comment: No one from the public present

Consider/take action: 3088 Burke Rd request for second driveway. Petitioner, owner of 3088 Burke Rd was not present and had not finished the driveway application. Item was deferred by the board. 

Consider/take action: Opting Out of Dane County Zoning pursuant to Section 60.23(34). L Updike has been attending the Dane County Towns Association meeting for Opting Out of Dane County Zoning. To date the committee has gone through chapters 1-3 of the proposed draft zoning ordinance. L Updike, D Yelk, and R Fetterly will work as the town’s internal committee evaluating the new zoning ordinance plan and Dane County revised zoning ordinance. They will also evaluate the cost for the town and enforcement. 

Committee Updates
EMS: V Pogue reported that the EMS parking lot had been crack-filled and slurry applied.
Fire Unit: D Yelk reported that the Fire Department is going over budget items and working on policy plan for use of the monies.
Plan Commission: D Yelk reported that there was nothing new for the commissioners to review at this time.
Parks: D Yelk reported that there would be a work day Saturday this week. The plans are to finish the south stone wall in the park parking lot. 

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills with the exception of payment to DaneCom until the clerk hears back from Renee.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence:
Bird Street construction: progress update.

Items for next meeting agenda: 3088 Burke Rd driveway permit, if petitioner contacts the clerks office. 

Set Next Meeting Date/Adjournment: The next board meeting will be August 22, 2016 at 6:00 p.m.  Moved by V Pogue to adjourn the meeting at 6:51 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Jo Ann Ramsfield, Town Clerk

Town Board Minutes for July 11, 2016

Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Treasurer C Yelk, and Clerk J Ramsfield were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on July 7, 2016.

Pledge of Allegiance: V Pogue led the pledge.

Approve Minutes from prior meeting: Moved by V Pogue, second by D Yelk to approve the minutes June 27, 2016.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Public Comment: No one from the public was present. 

Committee Updates
EMS: With the departure of Rev. Paul, the other EMS staff has stepped up to fill the hours.
Fire Unit: D Yelk will meet with the City of Sun Prairie mayor to discuss the fire service contract. Date has not been set.
DCTA Zoning Committee: The committee met July 6 to review chapters 1-3 of the model zoning ordinance. The ordinance is in draft status. It is available to anyone on the DCTA website. 

Audit/Pay Bills: Moved by D Yelk, second by V Pogue to approve the bills as presented.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence: The clerk asked the board to approve the Martin Trust CSM and authorize her to sign the CSM for recording. The board viewed the CSM noting the typographical highlighted errors. The board asked for it to be added to the next regular meeting agenda for approval and authorize the clerk to sign. 

Items for next meeting agenda:
Notice of Intent
Resolution to Opt Out of County Zoning
Resolution “Just Fix It”
Final CSM review:
Martin Living Trust, 3427 Bailey Rd
Gerald Bradley, 5142 County Road N

Set Next Meeting Date/Adjournment: The next board meeting will be July 25, 2016 at 6:00 p.m.  Moved by D Yelk to adjourn the meeting at 7:05 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Correctly Attested,
Jo Ann Ramsfield, Town Clerk

Town Board Minutes for June 27, 2016

Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Treasurer C Yelk, Clerk J Ramsfield, and K McKim were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on June 24, 2016.

Pledge of Allegiance: V Pogue led the pledge.

Approve Minutes from prior meeting: Moved by V Pogue, second by D Yelk to approve the minutes June 13, 2016.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Public Comment: Candidate for Dane County Clerk, Karen McKim, introduced herself and stated her running platform. 

Consider/Take Action re: Applications for Class A & Class B Fermented Malt Beverages and Liquor License. The board members reviewed license for Crossroads BP, The Oaks, and Chicken Lips. Each establishment currently holds a license; this is just the annual renewal. There are no reported incidents recorded in the past year. Moved by D Yelk, second by V Pogue to approve applications for Class A & Class B Fermented Malt Beverages and Liquor License for Crossroad’s BP.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Moved by D Yelk, second by V Pogue to approve applications for Class A & Class B Fermented Malt Beverages and Liquor License for Chicken Lips.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Moved by D Yelk, second by V Pogue to approve applications for Class A & Class B Fermented Malt Beverages and Liquor License for the Oak’s.  Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider and Take Action re: Applications for Operator Licenses
Moved by D Yelk, second by V Pogue to approve all Operator Licenses applications for Crossroad’s BP.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Moved by D Yelk, second by V Pogue to approve all Operator Licenses applications for Chicken Lips.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Moved by D Yelk, second by V Pogue to approve all Operator Licenses applications for the Oak’s except for applicants, Kelly Yelk and Emily Chaussee.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Moved by L Updike, second by V Pogue to approve Operator Licenses applications for applicants Kelly Yelk and Emily Chaussee for the Oak’s.
Voting AYE: Updike, Pogue
Voting Nay: none
Abstain: Yelk
Motion carried 

Amend Fee Schedule to update the fee charged for a design review per Section 15-1-73 of the Design Review Ordinance. The fee schedule update is necessary because the Ordinance stated a fee of $200 and the fee schedule stated $50. The board discussed the need for the schedule to be updated. Moved by V Pogue, second by D Yelk to approve the fee schedule update.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

 Committee Updates
EMS: V Pogue reported that the EMS director is training a few more for Crew Chief. There hasn’t been a lot of interest for the job posting for Advanced EMT.
Fire Unit: The Northeast Dane County Fire Unit is preparing a notice to meet with the City of Sun Prairie sometime after the 4th of July. The Fire Unit would like to begin contract talks. The final numbers are in for 2015. They will be discussing what should be done with the $33,000 carryover.
Plan Commission: L Updike suggested a joint meeting to be held July 18 @ 7 p.m. for the discussion of Opting out of County Zoning. The Town Board and the Town’s Plan Commissioner will attend. The clerk was instructed to contact Dane County Towns Association & Dane County Zoning to invite representatives from both to the joint meeting on July 18, 2016.
Parks: did not meet this month 

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills with the addition of TASC money payback.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence:
Dane County Towns Association: L Updike was asked to serve on the Town Zoning committee. 

Items for next meeting agenda:   

Set Next Meeting Date/Adjournment: The next board meeting will be July 11 & 25, 2016 at 6:00 p.m.  A joint meeting (town board & Plan Commission) will be held on July 18.  Moved by D Yelk to adjourn the meeting at 7:32 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Correctly Attested,
Jo Ann Ramsfield, Town Clerk