Town Board Minutes, January 23, 2017

Call to Order: Chairperson L Updike called the regular meeting to order at 6:00 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, B Harry, A & K Weisensel, K & C Hartung, J Lydon, and J Seltzner were present.  

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on January 20, 2017.

Pledge of Allegiance: J Ramsfield led the pledge.
Approve Minutes from prior meeting: Moved by D Yelk, second by V Pogue to approve the minutes for December 19, 2016.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Public Comment: The Hartung’s from Hidden Meadow Dr were present. They had concerns about the red and green ribbons around the trees on Hidden Meadow Dr. The Tree Trimmer had marked trees in the Town’s right-of-way to be trimmed or removed. Their biggest concern was a large Cottonwood Tree that was marked. L Updike explained to them why the trees were marked and what the plan was; he also gave them W Dorshorst’s contact information so they could talk with him direct. No action taken. 

Consider/take action Re: Kurt Harry to separate and rezone .491 acres form R-1A Residential to A-2(1) Agricultural to restore a parcel back to its legal status at 4925 Pierceville Road in the Town of Sun Prairie.  B Harry was present. The clerk explained why the item was struck from the agenda. With the presence of B Harry the board talked to him about the rezone but explained why they would not be acting on the item. 

Consider/take action Re: second driveway at 5325 Stark Rd. The driveway is for the second garage the owner would like to build. The driveway would be on the opposite side of the existing driveway. A & K Weisensel introduced a site plan for their property at 5325 Stark Rd for a second driveway and a garage addition. The board explained to them that they typically do not approve a second driveway. A Weisensel, using his site plan, explained to the board that his septic system was failing and with a growing family needed the additional garage space for storage. The new septic drain field needs to be next to the old driveway to take advantage of the gravity flow. After a lengthy discussion the board took a roll call vote:  2 Aye 1 Nay to approve the 2nd drive way. A board member voting against the approval in fear of setting precedence in the neighborhood for 2nd driveways. The approving board members stated in this case there is extenuating circumstances. The board requested the site plan be filed in the parcels folder. Moved by D Yelk, second by L Updike to approve the second driveway at 5325 Stark Rd.
Voting AYE: Updike and Yelk
Voting Nay: Pogue
Absent: none
Motion carried 

Committee Updates
Plan Commission: D Yelk reported that the commission had met with B Rademacher, R.Acres, regarding a zoning change of 2 parcels with a creation of a new parcel. No action was taken. R.Acres will return for February 20th meeting. The petition for the Harry/Grob properties were discussed and a preliminary approval was given, no one representing the property was present. They also heard from the Crossroads BP representative for the parking lot expansion. Commission requested further information for the BP project to be discussed at the February meeting.
EMS: The EMS board will meet 1/24/17 to discuss staffing alternatives.
Fire: D Yelk reported that the fire department requested smaller 1st and 2nd quarter payments with the 3rd and 4th quarters increasing. The board members agreed on a total cost of $360,000 made in 4 equal payments of $90,000. D Yelk and the city are working on a 2 to 5 year agreement for fire protection.
Parks: Did not meet this month. 

Consider/take action Re: Resolution 2017 1-23 recommending the model Dane Town Zoning Ordinance enactment by Towns withdrawing from Dane County Zoning.
Moved by D Yelk, second by V Pogue to approve Resolution 2017 1-23 recommending the model Dane Town Zoning Ordinance enactment by Towns withdrawing from Dane County Zoning
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action Re: Resolution 2017 1-23A Adoption of Town of Sun Prairie Official Map and Town Zoning Map.
Moved by D Yelk, second by V Pogue to approve Resolution 2017 1-23A Adoption of Town of Sun Prairie Official Map and Town Zoning Map
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action Re: I-39/90/94 Corridor Alternatives: D Yelk and L Updike have been attending meetings for the bypass study. The members discussed the direction the opposition was moving and suggested approval for legal fees up to $4000.  Moved by L Updike, second by D Yelk to approve $4000 for legal representation.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills with the handwritten amount to cover next week’s wages.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence: none

Set Next Meeting Date/Adjournment: The next board meeting will be February 13, 2017 at 6 p.m.  Moved by D Yelk to adjourn the meeting at 7:53 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Jo Ann Ramsfield, Town Clerk

 

Town Board Minutes, 9/26/16

Call to Order: Chairperson L Updike called the regular meeting to order at 6:00 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, and J Seltzner were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on September 22, 2016.

Pledge of Allegiance: J Ramsfield led the pledge.

Approve Minutes from prior meeting: Moved by V Pogue, second by D Yelk to approve the minutes from 9/12/2016
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Public Comment: None

Budget Work Sessions Schedule: The board members discussed the dates listed on the preliminary budget work session calendar. The schedule below reflects the changes made by the board members. No approval needed, no action taken. 

Oct 4 Tuesday 8:00 a.m. Budget
Oct 10 Monday 6:00 p.m. Regular Board meeting
Oct 13 Thursday 8:00 a.m. Budget
Oct 20 Thursday 8:00 a.m. Budget
Oct 24 Monday 6:00 p.m. Regular Board meeting
Oct 27 Thursday 8:00 a.m. Budget
Nov 14 Monday 6:00 p.m. Budget Public Hearing
Nov 14 Monday 6:15 p.m. Spec Electors Meeting
Nov 14 Monday 6:30 p.m. Regular Board Meeting
Items pertaining to budget may also be discussed at the following Board meetings.  Budget discussion would be noted on the particular agenda: October  10 & 24, 2016

Consider/take action: Opting Out of Dane County Zoning pursuant to Section 60.23(34).  L Updike gave D Yelk & R Fetterly an edited copy of the new draft of the Zoning Ordinance. The 3 will meet asap to go over the changes and edit the existing town plan.

Committee Updates
Fire Unit: D Yelk reported that he attended the 125th Anniversary parade & celebration at Angell Park. D Yelk also discussed the Fire Chief’s proposed budget for 2017. The Chief will be making budget adjustments downward. D Yelk spoke to the city mayor and reports that the City of Sun Prairie Mayor fully supports the volunteer fire department.
EMS: V Pogue reported that the consolidation research is ongoing. A meeting will be held 9/28/16 for more discussion; no action.
Plan Commission (PC): D Yelk reported that the PC heard a petition from 4587 County Road TT, Heinemann property, shifting of property lines between adjacent land owners. The PC requests the water runoff from the property be taken care of before they will approve the petition.
Parks: D Yelk reported that the park committee outing date was changed to October15 at Generations Park. The parking lot was compacted and the main trail widen on September 17th work day.

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills as presented.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence: None

Set Next Meeting Date/Adjournment: The next board meeting will be October 10, 2016 at 6:00 p.m.  Moved by V Pogue to adjourn the meeting at 7:05 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Jo Ann Ramsfield, Town Clerk

 

 

Town Board Minutes, 10/12/16

Call to Order: Supervisor D Yelk the regular meeting to order at 9:00 a.m. at the Town Hall, 5556 Twin Lane Road. Supervisor V Pogue, Clerk J Ramsfield, Treasurer C Yelk, and Patrolman W Dorshorst were present. L Updike was absent.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on October 10, 2016.

Pledge of Allegiance: D Yelk led the pledge.

Approve Minutes from prior meeting: Moved by V Pogue, second by D Yelk to approve the minutes from 9/26/2016
Voting AYE: Pogue and Yelk
Voting Nay: none
Absent: L Updike
Motion carried

Public Comment: None

Budget Work Sessions Schedule: The board members discussed the dates listed on the preliminary budget work session calendar. The schedule below reflects the changes made by the board members. No approval needed, no action taken. 

Oct 4 Tuesday 8:00 a.m. Budget
Oct 12 Wednesday 8:30 a.m. Regular Board meeting
Oct 14 Friday 8:00 a.m. Budget
Oct 20 Thursday 8:00 a.m. Budget
Oct 24 Monday 6:00 p.m. Regular Board meeting
Oct 27 Thursday 8:00 a.m. Budget
Nov 14 Monday 6:00 p.m. Budget Public Hearing
Nov 14 Monday 6:15 p.m. Spec Electors Meeting
Nov 14 Monday 6:30 p.m. Regular Board Meeting
Items pertaining to budget may also be discussed at the following Board meetings.

 

Committee Updates: deferred to next meeting
Fire Unit:
EMS:
Plan Commission:
Parks:

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to pay the bills except for the Bird Street Culvert amount. The Bird Street culvert will be discussed when all board members are present.
Voting AYE: Pogue and Yelk
Voting Nay: none
Absent: Updike
Motion carried 

Old Business/New Business/Correspondence: none

Set Next Meeting Date/Adjournment: The next board meeting will be October 24, 2016 at 6:00 p.m.  Moved by V Pogue to adjourn the meeting at 9:35 a.m.
Voting AYE: Pogue and Yelk
Voting Nay: none
Absent: Updike
Motion carried

Jo Ann Ramsfield, Town Clerk

 

 

Town Board Minutes, September 12, 2016

Call to Order: Chairperson L Updike called the regular meeting to order at 6:05 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, Patrolman W Dorshorst, and J Seltzner were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on September 8, 2016.

Pledge of Allegiance: D Yelk led the pledge.

Approve Minutes from prior meeting: Moved by V Pogue, second by D Yelk to approve the minutes August 8, 2016.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Moved by V Pogue, second by D Yelk to approve the minutes August 22, 2016
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Public Comment: J Seltzner commented on the 125th celebration of the Sun Prairie Volunteer Firemen Department. It will be held Sept 18, 2016 at Angell Park, starting with a parade down Main Street.

Road Report: W Dorshorst reported that the pump for the well had broken. It was pulled and repaired. It was found to be the original pump from when the building was constructed. He also stated that the town sweeper broom has been replaced and the Bird Street construction is complete. 

Consider/take action: Approve Resolution to Authorize clerk to submit recycle grant application. State Stats. E287.23 Moved by D Yelk, second by V Pogue to approve the resolution to authorize the clerk to submit the town’s recycle grant.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action: City of Madison request for 33′ right-of-way at 3427 Bailey Rd: A rezone of 3.2 acres at 3427 Bailey Rd required a new CSM, the address falls within the ETJ of Madison, Madison had made the request that the new CSM reflect the dedicated 33′ road.  – Moved by D Yelk, second by V Pogue to approve the 33′ road right of way for 3427 Bailey Rd.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action: Opting Out of Dane County Zoning pursuant to Section 60.23(34). L Updike has been attending the Dane County Towns Association meeting for Opting Out of Dane County Zoning.  He stated that this next Wednesday would be the last meeting. Then a schedule will be set for him, D Yelk, and R Fetterly to go over the ordinance. No action taken. 

Committee Updates
EMS: V Pogue reported that there is another consolidation meeting scheduled for Sept 13 at our town hall.
Fire Unit: D Yelk reported that a new ladder truck for the city and a tanker truck for the towns are being considered.
Plan Commission: Nothing new at this time.
Parks: D Yelk reported that the park committee will hold an outing October 8 at Generations park. This Saturday is a park work day and then they will be ready for the 3 loads of gravel for the parking lot. 

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills with the hand written additions.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence: None

Items for next meeting agenda:
               Budget work schedule 

Set Next Meeting Date/Adjournment: The next board meeting will be September 26, 2016 at 6:00 p.m.  Moved by D Yelk to adjourn the meeting at 7:18 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Jo Ann Ramsfield, Town Clerk

Town Board Minutes 8/22/16

Call to Order: Chairperson L Updike called the regular meeting to order at 6 p.m. at the Town Hall, 5556 Twin Lane Road. Supervisors V Pogue and D Yelk, Clerk J Ramsfield, Treasurer C Yelk, and Patrolman W Dorshorst were present.

Statement of Public Notice: Record in the minutes that the notice of this meeting was posted on the three Town bulletin boards and website on August 19, 2016.

Pledge of Allegiance: J Ramsfield led the pledge.

Approve Minutes from prior meeting: Deferred 

Public Comment: No one from the public present

Road Report: W Dorshorst reported that the Sealcoating was completed and the Bird Street reconstruction is underway. 

Consider/take action: Operator License for CrossRoads BP: Moved by D Yelk, second by V Pogue to approve the operator’s license for CrossRoads BP.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Consider/take action: Opting Out of Dane County Zoning pursuant to Section 60.23(34). L Updike has been attending the Dane County Towns Association meeting for Opting Out of Dane County Zoning. The governing body for zoning would be a 5 member board from the towns; each member serving a 2 year term. The refined draft ordinance will be ready by August 31 or September 14 for review again by the DCTA committee. L Updike, D Yelk, and R Fetterly will meet to review the draft for compliance with state codes verses Dane County codes. 

Committee Updates
EMS: V Pogue reported that the EMS meetings are scheduled to discuss the specifics of combining services with neighboring communities and how it will be paid for by each community.
Fire Unit: D Yelk reported that there is a budget meeting scheduled for August 25. At this time the budget indicates a 25% budget increase.
Plan Commission: D Yelk reported that A Kelly had petitioned for a building site on his farm on County T; the site was denied because the building site was located inside the shoreline/waterway setback regulations. The commission made suggestions of possible other building sites in the town.
Parks: D Yelk reported that the park committee would like to carry over $1000 into next year for the purchase of a walk behind brush mower. The board reminded the park committee that there is no carry over. Parks receives a set amount each year; they would need to make a request for a capital purchase. Also they are planning an outing at Generations Park for the 2nd Saturday in October. They would be inviting the Eagle Scouts that have made projects for the park over the years.

Audit/Pay Bills: Moved by V Pogue, second by D Yelk to approve the bills with the addition of a check to an election inspector that had been missed when checks were printed.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried 

Old Business/New Business/Correspondence:
DaneCom: DaneCom goes live in 18 months.

Items for next meeting agenda: 

Set Next Meeting Date/Adjournment: The next board meeting will be September 12, 2016 at 6:00 p.m.  Moved by D Yelk to adjourn the meeting at 7:26 p.m.
Voting AYE: Updike, Pogue and Yelk
Voting Nay: none
Absent: none
Motion carried

Jo Ann Ramsfield, Town Clerk