Town Board Minutes for June 10, 2002

Road Bid Opening, Public Hearing* and Regular Town Board Meeting

The Town Board of the Town of Sun Prairie met on Monday June 10, 2002 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road.

Call to Order. The meeting was called to order at 7:30 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick, deputy clerk Joan Rademacher and highway patrolman Dennis Farrell were present. Nineteen additional people attended the meeting.

Statement of Public Notice. The chair directed that the minutes show that notice of the Town Board meeting was published in the June 5, 2002 issue of The Star. The agenda was also faxed to the Capital Times. Copies were posted on the two town bulletin boards and temporarily at Buckshot’s Hwy. N on June 6, 2002.

Open road bids and possibly award bid contract Chairman Lyle Updike made comment concerning the issue of not knowing what the shared revenue will be. Dennis Farrell stated that $40,000 in this year’s budget will be cut in the highway budget. With that said the board decided to award the contracts.

The various road projects to be addressed for seal coat bids are: Sylver Ridge Road, McCloskey Road, Breeze Lane, Vang Road, Norton Road, LaRue Court, Deer Creek Run, Berlin Road (end at Twin Lane) and Parkview Road. This would be a total of 29,907 sq. yards. The asphalt concrete overlay bid is for Pierceville Road, which is 1.2 miles, 20-foot width, and 2½ in. overlay – approximately 2200 tons asphalt with 200-300 oil. Seal coat cost/yard Asphalt Concrete cost/ton.

Amon & Sons
Elkhorn, WI no bid $23.34/ton $51,348.00

Wolf Paving
Sun Prairie, WI no bid $26.86/ton $59,092.00

Scott Construction
Lake Delton, WI $.484/yard $14,474.99 $30.50/ton $67,100.00

Fahrner Asphalt Sealers
Waunakee, WI $.59/yard $17,645.13 no bid

Payne & Dolan
Verona, WI no bid $21.27/ton $46,794.00

Frank Brothers
Janesville, WI no bid $23.20/ton $51,040.00

Moved by Vernon Pogue, second by Doug Yelk to accept the bid from Scott Construction for the sealcoating and the asphalt concrete bid from Frank Brothers. Motion carried.

Approve Minutes of Previous Meeting. Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the May 20, 2002 meeting. Motion carried.

Presentation from the Public. Jeff Wilcox, a geology student at UW-Madison, is working on a project entitled “Impacts of a Privately-Sewered Subdivision on Groundwater Quality in Dane County, Wisconsin.” Savannah Valley will be their field site. He will be sampling neighboring wells and presented his letter of identification. The consensus of the board was that he could contact the area residents.

Report on Town Roads. Dennis Farrell reported that he had a meeting with the DNR concerning the permit for the Medina Bridge. The town will need to have the owners of the land on either side of the bridge sign an easement that the water will possibly raise a fraction; however, it would still be within the ditch bank. Mr. Farrell did not see this as a problem to getting the permit.

Audit and Pay Bills. The board reviewed the invoice listing and the invoice for the EMS portion of the Public Safety Building. Moved by Vernon Pogue, second by Doug Yelk to approve the bills as presented. Motion carried.

*Public Hearing – Consider and Take Action re: Petition #8438 by R. Dorshorst to change the zoning from A-1 Ex Ag to RH-1 on property located across from 4848 Ridge Road, section 36. The chair opened the public hearing. As there were no comments from the public the chair closed the public hearing. After a lengthy discussion it was moved by Vernon Pogue, second by Lyle Updike to approve petition #8438 with the following changes: The lots would be approximately 1.5 acres with a frontage of 200 feet. This would change the zoning requested from RH-1 to R-1A. The board added a deed restriction that no more homes may be built on his remaining land west of Ridge Road, which is approximately 60 acres. When the vote was called there were 2 aye votes from Lyle Updike and Vernon Pogue with 1 nay vote from Doug Yelk. Motion carried.

Consider preliminary CSM for R. Dorshorst to create two lots. A new CSM will have to be drafted.

Consider, Review and Act on Final Plat for Savannah Valley Subdivision: In reviewing the final plat for Savannah Valley the board and clerk noted the following issues:

  • Plat – unacceptable as presented. Information previously agreed upon was omitted from the final plat.
  • Developer’s agreement – This document was reviewed and amended by the town attorney.
  • Road Plan – need to see a revised plan, which will show the grades.

No action was taken.

Consider and Sign Developers Agreement. Moved by Doug Yelk, second by Vernon Pogue to approve the developer’s agreement as amended by the town attorney, Mark Hazelbaker. The chairperson and clerk may proceed with the signing. Motion carried.

Consider Operator license application for L. Williams. Moved by Vernon Pogue, second by Doug Yelk to approve the license application for L. Williams. Motion carried.

Consider and Tentatively Adopt Amendments to following Town Ordinances

  • Burn Permit for Open Burning Moved by Doug Yelk, second by Vernon Pogue to tentatively adopt this ordinance as amended. Motion carried
  • Building Code Ordinance Completion Deposit -moved by Vernon Pogue, second by Doug Yelk to tentatively adopt this ordinance as amended. Motion carried.
  • Siding and Roofing – moved by Doug Yelk, second by Vernon Pogue to tentatively adopt this ordinance as amended. Motion carried.
  • Moving Buildings – moved by Vernon Pogue, second by Doug Yelk to tentatively adopt this ordinance as amended. Motion carried.
  • Land Division Ordinance Reservation and dedication of land – moved by Vernon Pogue, second by Doug Yelk to tentatively adopt this ordinance. Motion carried.
  • Ag Site Permit Ordinance Moved by Doug Yelk, second by Vernon Pogue to tentatively adopt this ordinance as amended. Motion carried.

Consider and Tentatively Adopt Town Ordinances:

  • Ordinance Regarding the Enforcement of the Town of Sun Prairie Code of Ordinances
  • Vehicle Storage Ordinance
  • Constable Ordinance

These agenda items were not discussed at this meeting because of the lateness of the hour.

Old Business/New Business

  • EMS Report Vernon Pogue reported that there would be a meeting with a negotiator to resolve personnel issues. He also reported that the old EMS building has been sold and our share of the payment was $39,112.08. As per the electors the money will be put towards the principal of the loan.

Correspondence

  • Received from the City of Sun Prairie a draft of a subdivision ordinance amendment. There is a public hearing on June 11, 2002 and another on June 18, 2002.
  • The grand opening of McCarthy Youth & Conservation Park will be on September 29, 2002.

Set Next Meeting Date/Adjournment. The next meeting date was set for Monday, June 24, 2002 at 7:30 P.M. Moved by Vernon Pogue, second by Doug Yelk to adjourn the meeting. Motion carried. The chairman declared the meeting adjourned at 11:45 P.M.

Correct Attest,

Joan M. Rademacher, Deputy Clerk

Town Board Minutes for June 5, 2002

Special Meeting of the Town Board

The Town Board of the Town of Sun Prairie met on Wednesday June 5, 2002 at 7:15 P.M. across from 4848 Ridge Road, Deerfield, Wisconsin.

Call to Order. The meeting was called to order at 7:25 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick and deputy clerk Joan Rademacher were present. Seventeen additional people attended the meeting.

Statement of Public Notice. Copies were posted on the two town bulletin boards and temporarily at Buckshot’s Hwy. N on June 2, 2002.

View site of proposed rezone and land division by Ronald Dorshorst; section 36. The Board viewed the site of the proposed rezone and land division. The people present voiced their concerns to the board. Chairman Lyle Updike stated that no action would be taken at this time, however; action will be taken at the next regular board meeting which will be held on June 10, 2002 at 7:30 P.M. All are welcome to attend.

Adjournment. Moved by Lyle Updike, second by Vernon Pogue to adjourn the meeting. Motion carried. The chairman declared the meeting adjourned at 8:40 P.M.

Correct Attest,

Joan M. Rademacher, Deputy Clerk

Town Board Minutes for May 20, 2002

Public Hearing* and Regular Town Board Meeting

The Town Board of the Town of Sun Prairie met on Monday May 20, 2002 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road.

Call to Order. The meeting was called to order at 7:30 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick, deputy clerk Joan Rademacher and highway patrolman Dennis Farrell were present. Twenty-one additional people attended the meeting.

Statement of Public Notice. The chair directed that the minutes show that notice of the Town Board meeting was published in the May 15, 2002 issue of The Star. The agenda was also faxed to the Capital Times. Copies were posted on the two town bulletin boards and temporarily at Buckshot’s Hwy. N on May 17, 2002.

Approve Minutes of Previous Meeting. Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the May 6, 2002 meeting. Motion carried.

Presentation from the Public. None

Report on Town Roads. Dennis Farrell reported that he is checking on salt for the 2002-2003 winter and will be contacting Columbia County and the State for bids. He approved the blacktop applied at the Public Safety Building in Marshall.

Consider Preliminary Plans by T. Krisher for rezone for commercial and residential use; section 26 T. Krisher explained that he wants to be in compliance with his business. He will check with Dane County for options available to him. Consensus was that he could proceed with the rezone plans.

*Public Hearing – Consider and Take Action re: Petition #8438 by R. Dorshorst request to change zoning from A-1 Ex Ag to RH-1 to create two residential lots, section 36. The chair opened the public hearing. R. Dorshorst explained what he would like to do. Various people addressed the board stating their concerns and opposition to this zoning change. The chair closed the public hearing. Upon review the board decided to defer this agenda item to a special meeting that will be held on June 5, 2002 at 7:15 p.m. at the site of the proposed zoning change. The board indicated they do not intend to take action at the June 5th meeting. All interested parties will be notified.

Consider, Review and Act on Final Plat for Savannah Valley Subdivision: Mr. Dan Birrenkott reported on the progress of the plat. Various issues were discussed with the board. They are as follows:

  • The developer will ensure that lots 1 and 2, and lots 9 through 14 have trees placed as indicated on the face of the final plat map. These trees are to be along Twin Lane Road and be 2 in. in diameter, 6-8 feet in height and 2/3’s of the number should be hard maples and 1/3 spruce pine.
  • The slope of the proposed portion of Yelk Road shall be less than 10% with a goal of 8%.
  • Developer will grade driveway to be converted to a town road when lot 29 is subdivided.
  • Developer will address the area between lots 8 and 22 as to who will maintain after the developer has done a rough grade and seeding. A deed restriction on lots 8 and 22 should be very specific as to what the developer will be responsible for and the responsibility of the owners of said lots. The issue of extending the road through lots 8 and 22 to the Schuster property would be a cost to the developer of the adjoining land. This will be indicated on the plat. There will be no plantings or buildings allowed in the right-of-way or normal setback lines.
  • Outlot 3 will be left to grow in its natural state with a walking trail around it. The walking trail will also extend to outlots 1 and 2. These will be kept up and mowed 2 to 3 times a year by the homeowners association.
  • The Savannah Valley plat will have uncontrolled intersections except where roads enter Twin Lane Road.
  • Issue of park fund fees and the cost of the video through the drain tile need to be resolved.
    Discussion on whether a drainage district should be established in regards to future costs of the drained area.

These items will be addressed within deed restrictions, road construction plans or the developer’s agreement.

Consider Early Start Permit for Roads.

D. Farrell stated that it would be unnecessary for the developer to hire another engineer to review road plans. Road would have a 1 year guarantee at which time the erosion control devices would be removed.
Moved by Vernon Pogue, second by Doug Yelk to approve early start for roads subject to the highway patrolman’s approval. Motion carried.

Consider Developer’s Agreement. Consensus of the board was that if the town clerk, Claudia Quick and Dan Birrenkott of Birrenkott Surveying agree on a developer’s agreement and all issues have been addressed it would then be sent to the Town’s attorney for his review. This being done the Board will then act on the developer’s agreement.

Lyle Updike moved to approve the preliminary plat for Savannah Valley conditionally on road plans and developer’s agreement, second by Vernon Pogue. Motion carried.

Consider Preliminary Plans by D. Stern for church and residential lots, section 19. Mr. D. Stern reported on his proposed plan. Consensus of the board was that the planning commission should address this proposal. It was also suggested that he check with the City of Sun Prairie.

Consider County Ordinance Amendment #34 regarding quarry zoning district. Moved by Vernon Pogue, second by Doug Yelk to disapprove Amendment #34. Motion carried.

Consider and Tentatively Adopt Amendments to following Town Ordinances:

Consider and Tentatively Adopt Town Ordinances:

These agenda items were not discussed at this meeting because of the lateness of the hour. Will be on a future agenda.

Audit and Pay Bills. Moved by Vernon Pogue, second by Doug Yelk to approve the bills as presented and the fire unit bill of $13,500.00. Motion carried.

Old Business/New Business

  • EMS Report Vernon Pogue reported that a maintenance contract has been approved. All town boards and personnel are invited to attend a meeting on May 28th at the new EMS building to address personnel issues.
  • Fire Unit Report Lyle Updike reported that cost allocation issues were discussed at the meeting. The next meeting will be on May 30th.

Correspondence

  • The clerk presented the Real Estate and Personal Property Valuation Summary to the board. The Board of Review will be held on June 5th from 5:00-7:00 p.m.

Set Next Meeting Date/Adjournment. A special board meeting will be held on June 5, 2002 at the site of the R. Dorshorst proposed rezone at 7:15 p.m. The next regular town board meeting date was set for Monday, June 10, 2002 at 7:30 P.M. Moved by Vernon Pogue, second by Doug Yelk to adjourn the meeting. Motion carried. The chairman declared the meeting adjourned at 11:15 a.m.

Correct Attest,

Joan M. Rademacher, Deputy Clerk

Town Board Minutes for May 6, 2002

The Town Board of the Town of Sun Prairie met on Monday May 6, 2002 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road.

Call to Order. The meeting was called to order at 7:40 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick and deputy clerk Joan Rademacher were present. Seven additional people attended the meeting.

Statement of Public Notice. The chair directed that the minutes show that notice of the Town Board meeting was published in the May 1, 2002 issue of The Star. The agenda was also faxed to the Capital Times. Copies were posted on the two town bulletin boards and temporarily at Buckshot’s Hwy. N on May 3, 2002.

Approve Minutes of Previous Meeting. Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the April 22, 2002 meeting. Motion carried.

Presentation from the Public Deputy Sheriff Tim Tyler stopped by and talked with the Board.

Consider, Review and Act on Final Plat for Savannah Valley Subdivision: Mr. Dan Birrenkott and Mr. Dennis Midthun reported on the progress of the plat.

  • Consider Early Start Permit for Roads. The town board concurrence with the early start of the road does not necessarily mean the town accepts any road until all items concerning the plat are met and acceptable.
  • Consider Developer’s Agreement The board needs to see a developer’s agreement with the following issues addressed:
    • Deed restrictions per lot
    • Letter of credit for the road
    • Park Fund Fees
    • Septic and drain fields plan
    • Erosion control plan which is approved by the County
    • Homeowners Association agreement to preserve and maintain outlots
    • Landscaping plan for specific lots
      Consider Preliminary Plans by D. Stern for church and residential lots. Sec. 19.

Mr. Dick Stern will be at the May 20th board meeting with his plan.

Consider County Ordinance Amendment #34 regarding quarry zoning district. The consensus of the board was to defer this item to the May 20th board meeting.

Consider and Tentatively Adopt Amendments to following Town Ordinances:

  • Burn Permit for Open Burning
  • Building Code Ordinance
  • Land Division Ordinance
  • Ag. Site Permit Ordinance

After discussion the board recommended changes to the drafts submitted for their consideration. These ordinance amendments will be on the May 20th board meeting agenda.

Consider and Tentatively Adopt Town Ordinances:

  • Ordinance Restricting the Size of Accessory Building Allowed on Non-Conforming A-1 Ex Ag Lot in Subdivision This ordinance was discussed by the board and will be on the May 20th agenda for further action.
  • Ordinance Regarding the Enforcement of the Town of Sun Prairie Code of Ordinances
    Vehicle Storage Ordinance

The previous 2 ordinances were not discussed at the board meeting but will be on the next meeting agenda.

Consider Proposal re: Hartman Road Deposit. Mrs. Sue Hartmann explained that the surety for the road was due on May 1, 2002. Due to the fact that they are waiting for the release from the mortgage company the closing was postponed to May 15, 2002. Consensus of the board was to extend the date to work with the Hartmann’s.

Audit and Pay Bills. Moved by Doug Yelk, second by Lyle Updike to approve the bills as presented. Motion carried.

Old Business/New Business

  • Update on EMS Vernon Pogue reported on current personnel issues.

Correspondence

  • Various upcoming meetings were brought to the board’s attention.

Set Next Meeting Date/Adjournment. The next meeting date was set for Monday, May 20, 2002 at 7:30 P.M. Moved by Doug Yelk, second by Vernon Pogue to adjourn the meeting. Motion carried. The chairman declared the meeting adjourned at 12:25 a.m.

Correct Attest,

Joan M. Rademacher, Deputy Clerk

Town Board Minutes for April 22, 2002

*Public Hearing and Town Board Meeting

The Town Board of the Town of Sun Prairie met on Monday April 22, 2002 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road.

Call to Order. The meeting was called to order at 7:30 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick, deputy clerk Joan Rademacher and highway patrolman Dennis Farrell were present. Eight additional people attended the meeting.

Statement of Public Notice. The chair directed that the minutes show that notice of the Town Board meeting was published in the April 17, 2002 issue of The Star. The agenda was also faxed to the Capital Times. Copies were posted on the two town bulletin boards and the salt shed on April 19, 2002.

Approve Minutes of Previous Meeting. Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the April 8, 2002 meeting. Motion carried.

Presentation from the Public. None.

Consider Preliminary Plans by R. Schworck to create residential parcels, sec. 24. Rick Schworck presented his plan. The consensus of the board was that he could proceed.

*Public Hearing – Consider and Take Action re: Petition #8418 by James and Mark Bradley to change the zoning from A-1 Ex Ag and R-1 Residential to RH-1 Rural Homes on property located at 5228 CTH N, sec. 28. The chair opened the public hearing. There being no comments from the public the chair closed the public hearing. Moved by Doug Yelk, second by Vernon Pogue to approve petition #8418. Motion carried.

Guest Pat Ampee, Dane County Towns Association, current issues. Pat Ampee discussed the following:

  • The next meeting of the Dane County Towns Association will be held in Stoughton at Halverson’s. It is the annual meeting and there will be a speaker discussing the new priority dispatach.
  • Pat presented the board with a copy of the Board of Review procedures, which she obtained on the internet.
  • Discussed the budget bill that is before the Legislature. Included in the bill are issues that may concern some Towns.

Consider and Take Action re: Petition #8384 by M. Disch-Freitag as amended by the County. Moved by Doug Yelk, second by Vernon Pogue to approve petition #8384 as amended by the county. Motion carried.

Consider and Take Action re: Petition #8389 by S. Schlough as amended by the County. Moved by Doug Yelk, second by Vernon Pogue to approve petition #8389 as amended by the county. Motion carried.

Consider and Take Action re: Defining specific days for hours of operation for C.U.P. #1773. Moved by Doug Yelk, second by Vernon Pogue to approve six days a week excluding Sundays with the hours of operation to be from 7:00 a.m. to 6:00 p.m. Motion carried.

Consider and Take Action re: Resolution to approve sale of old EMS Building. Moved by Doug Yelk, second by Vernon Pogue to approve the resolution authorizing sale of EMS property and person authorized to execute conveyance of said property. Motion carried. A copy of the resolution is in the Town Resolution Book.

Consider and tentatively adopt various amendments to town ordinances re: building permit ordinance, land division ordinance, burning ordinance. The board will review the amendments to town ordinances and consider them on a future agenda.

Old Business/New Business

  • Dennis Farrell, highway patrolman, would like to put out bids for seal coating and blacktop and to consider said bids at the 2nd meeting in May 2002.

Correspondence

  • Recycling grant awarded to the town in the amount of $17,590.00 for 2002.
  • LRIP (local roads improvement project) was awarded to the town in the amount of $16,027.00 for Twin Lane Road.
  • Fire meeting between the Towns, City and Firefighters was deferred to May 9, 2002.
  • Court Commission meeting will be on April 29, 2002.

Set Next Meeting Date/Adjournment. The next meeting date was set for Monday, May 6, 2002 at 7:30 P.M. Moved by Vernon Pogue, second by Doug Yelk to adjourn the meeting. Motion carried. The chairman declared the meeting adjourned at 11:00 p.m.

Correct Attest,

Joan M. Rademacher, Deputy Clerk