Town Board Minutes for January 14, 2002

Public Hearing and Town Board Meeting

The Town Board of the Town of Sun Prairie met on Monday, January 14, 2002 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road.

Call to Order. The meeting was called to order at 7:30 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick, deputy clerk Joan Rademacher and highway patrolman Dennis Farrell were present. Fourteen other people attended the meeting.

Statement of Public Notice. The chair directed that the minutes show that notice of the Town Board meeting was published in the January 9, 2002 issue of The Star. The agenda was also faxed to the Capital Times. Copies were posted on the three town bulletin boards on January 11, 2002.

Approve Minutes of Previous Meeting. Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the December 10, 2001 meeting. Motion carried.

Presentation from the Public. None

Report on Town Roads.

  • A new fuel tank has been installed on 1986 plow.
  • A salt shed inspection showed all is OK. Outside pile of salt/sand needs to be used by April 1, 2002.
  • Glen Oaks Circle Road is questionable in its final state. Dennis Farrell will be meeting with John Blaska, Payne & Dolan and RG Huston Co. to discuss the road condition. A decision will be made before the Town signs off on the plat.

Public Hearing – Consider and Take Action re: Petition #8337 by R. Yelk to change the zoning from A-1 Ex. Ag. to A-2, from A-1 Ex. Ag. to RH-1, from A-1 Ex. Ag. to A-2 on property located at 1986 CTH T, sec. 14. The chair opened the public hearing. Roger Yelk reported on his petition. The chair closed the hearing. Moved by Doug Yelk, second by Vernon Pogue to approve Petition #8337. Motion carried.

Consider and Take Action re: Preliminary CSM for R. Yelk. Moved by Doug Yelk, second by Vernon Pogue to approve the preliminary CSM for Roger Yelk. Motion carried.

Consider Preliminary Plans by T. Richard to create residential lot Burke Road on property owned by M. Freitag, sec. 20/29. After considerable discussion the issues that concern the board are long driveways in respect to public safety and to maintain the viability of continuous agricultural preservation land. Consensus was a definite maybe. Mr. and Mrs. Richard could proceed as they wish.

Consider Preliminary Plans by Stuart Schlough to divide farm and create a farmette with stable and residence, east of Ridge Road, sec.25. After discussion on the placement of a driveway the consensus of the board was that he could proceed.

Consider Preliminary Plans by J. Schenck to seek a conditional use permit to allow additional horses on his property, sec. 17. Mr. Joel Schenck spoke about wanting to add 2 or 3 more horses of his own to be housed on his property. Discussion by the board included the ability to get along with neighbors and if there were no complaints at the public hearing about his operation. The consensus of the board was that he could proceed.

Consider Preliminary Plans by J. Rademacher to place a mobile home on property for farm employee, sec. 27. Joan Rademacher explained why they would like to place a mobile home on their farm. The consensus of the board was that a mobile home could be placed on the property; however, the board would want the Rademacher’s to draft a document that would in effect be a special permit that would allow only farm employees to live there. This would then be recorded at the County. The board would also want a restriction that the occupants be a single family or for 3 or fewer unrelated occupants. If these requirements are met the Rademacher’s could proceed.

Audit and Pay Bills. The Board reviewed the invoice listing. Moved by Vernon Pogue, second by Doug Yelk to approve payment of bills. Also, moved by Vernon Pogue, second by Doug Yelk to approve payment of the EMS bill. The board questioned a check payable to Vierbicher Associates. We have received in grants $14,527.04. We have paid $31,062.11. We should receive $7,852.92 in grant money from the state, with approximately $8400.00 still payable to Vierbicher Associates. Question whether we should pay all our money and not have a completed plan. Consensus was to hold check.

Old Business/New Business

Consider and Take Action on Possible Settlement re: Sullivan. The town attorney Mark Hazelbaker has contacted the board about settling with the Sullivan’s over the driveway issue. The consensus of the board was that they would not seek ordinance violation fines or forfeiture. The board does suggest that the Sullivan’s pay court fees and attorney costs for the matter. Will send Attorney Hazelbaker a letter stating our position.

Progress Report on Volunteer Fire Department. Discussions Chairman Updike reported that minutes of the previous meeting were sent to each board member and the clerk. Joe Seltzner was re-elected as 1st Assistant for a 3- year term. At the November meeting Mayor Orfan apologized to the volunteer fire department on behalf of the elected officials on the council. A meeting was held in regards to legal relationships. Will consider having an independent commission with members from the city, the three towns and the Sun Prairie Volunteer Fire Dept. Performance standards and training issues will be addressed. Goal is to put together a package that will serve our interest long term.

Correspondence

  • The City of Sun Prairie is asking for a concept plan from Capitol Investments.
  • Town of Sun Prairie has been awarded 2002-03 Town Road Improvement Program (TRIP) in the amount of $16,027.00 for Twin Lane Road.
  • Waste Management is adding an “Estimated Surcharge Paid to the State of Wisconsin” to our bill effective January 1, 2002.
    Strategic Growth Management information – County would like feedback by end of March 2002.
  • Grants available to Towns for cultural arts and low- and middle-income residents to stay in their homes.
  • Hartman and Bradley/Larson rezones approved by the County.
  • The clerk reported on various upcoming meetings.
  • Roger Fetterly reported on a meeting concerning Patrick Marsh. The City of Sun Prairie would like to develop a plan with the Towns of Sun Prairie and Bristol and other persons that own land around Patrick Marsh. A team is getting together to have “Project Timeline” to develop this area. There will be another meeting at 1:30 p.m. on January 4, 2002.
  • New county idea: officer friendly

Next Meeting Date/Adjournment. The next meeting date was set for Monday, January 28, 2002 at 7:30 P.M. Moved by Doug Yelk, second by Vernon Pogue to adjourn the meeting. Motion carried. The chairman declared the meeting adjourned at 10:40 p.m.

Correct Attest,
Joan M. Rademacher, Deputy Clerk

Town Board Minutes for October 18, 2001

Town Board Meeting and Public Hearing

The Town Board of the Town of Sun Prairie met on Thursday, October 18, 2001 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road.

Call to Order. The meeting was called to order at 7:30 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, deputy clerk Joan Rademacher and clerk Claudia Quick were present. Ten additional people attended the meeting.

Statement of Public Notice. The chair directed that the minutes show that notice of the Town Board meeting was published in the October 11, 2001 issue of The Star. The agenda was also faxed to the Capital Times. Copies were posted on the three town bulletin boards on October 12, 2001.

Approve Minutes of Previous Meeting. Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the September 10, 2001 and September 24, 2001 meetings.

Presentation from the Public. Kathy Harry at 4909 Pierceville Road asked if Mr. Farrell, the highway patrolman, would check out the dirt in the ditch along Pierceville Road.

Consider and Take Action re: J. Blaska Access – Bailey Road. Mr. Blaska rents this field from Mr. Thurston. The owner put in culverts without permits and has since met with Mr. Farrell and it was decided which accesses will stay and which are to be removed.

Public Hearing – Consider and Take Action re: Rezone Petition #8271 for Cary Cole to change the zoning from A-1 Ex Ag to RH-1 to create separate residential lot and providing zoning compliance for existing parcel, section 27. The chair opened the public hearing. Mr. Cole asked that the petition be amended to change the zoning from RH-1 to R1-A. The chair closed the hearing. Moved by Doug Yelk, second by Vernon Pogue to approve petition #8271 as amended Motion carried.

Consider and Take Action re: CSM for C. Cole. Moved by Doug Yelk, second by Vernon Pogue to approve the certified survey map with the addition of the neighboring use language. Motion carried.

Public Hearing – Consider and Take Action re: Petition #8276 by G. Walters to change the zoning from A-1 Ex Ag to A-2(8) on property owned by Northwestern College to comply with zoning for communication towers, section 17. The chair opened the public hearing. Mr. Walters reported on the tower proposal and the concerns brought up at the meeting of residents that was held on October 16, 2001. These concerns were road access, tower lighting, co-location and interference. The chair closed the hearing. Moved by Vernon Pogue, second by Doug Yelk to approve Petition #8276 with the condition that no animal units be allowed. Motion carried.

Consider and Take Action re: Request for conditional use permit to allow communication towers (compliance for existing site, tower replacement). The board received a request from FAA for intergovernmental cooperation with the Wis. Dept. of Transportation that they review tower sites and make recommendations to local governments. The board decided to take no action on the conditional use permit until a formal response is received from the Dept. of Transportation and the concerns brought up at the meeting of residents are met.

Public Hearing – Consider and Take Action re: Petition #8283 by Benesh Trust to change the zoning from A-1 Ex Ag to RH-1 to create four residential lots, east of 4909 Pierceville Road, section 35. The chair opened the public hearing. Mr. Lowrey reported on this petition. Mrs. K. Harry, 4909 Pierceville Road spoke of her concern about the location of the driveway and Mr. G. Kielley, 4896 Pierceville Road spoke of his concern about the erosion and extra run-off going into his fields. The chair closed the hearing. Moved by Doug Yelk, second by Vernon Pogue to approve Petition #8283. Motion carried.

Consider and Take Action re: CSM for Benesh Estate. No action was taken.

Consider and Take Action re: Support of Maintaining Contract with Sun Prairie Volunteer Department, Inc. Moved by Lyle Updike, second by Doug Yelk to approve this motion. A letter will be forwarded to the Fire Chief. Motion carried.

Consider Proclamation proclaiming Positive Youth Involvement Week October 28-November 4. No action taken.

Consider and Take Action re: County Ordinance Amendment #9 concerning Zoning of Mineral Extraction Operations. Moved by Vernon Pogue, second by Doug Yelk to (veto) disapprove amendment to county ordinances. Motion carried.

Audit and Pay Bills. The Board reviewed the invoice listing. Moved by Vernon Pogue, second by Doug Yelk to approve payment of bills. Motion carried.

Old Business/New Business. None.

Correspondence

  • The population of the Town of Sun Prairie is 2317.
  • Received various notices of upcoming meetings.
  • J. Werner and KJB Rademacher rezones were approved.

Set Next Meeting Date/Adjournment. The next meeting date was set for Monday, November 12, 2001 at 7:30 P.M. Moved by Vernon Pogue, second by Doug Yelk to adjourn the meeting. Motion carried. The chairman declared the meeting adjourned at approximately 10:00 p.m.

Correct Attest,

Joan M. Rademacher, Deputy Clerk

Town Board Minutes for October 8, 2001

Call to Order. The meeting was called to order at 7:40 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, treasurer Joan Rademacher, clerk Claudia Quick, highway patrolman Dennis Farrell and assistant highway patrolman Wesley Dorshorst were present. One additional person attended the meeting.

Statement of Public Notice. The chair directed that the minutes show that notice of the Town Board meeting was published in the October 4, 2001 issue of The Star. The agenda was also faxed to the Capital Times. Copies were posted on the three town bulletin boards on October 5, 2001.

Approve Minutes of Previous. Meeting Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the September 10, 2001 and September 24, 2001 meeting.

Presentation from the Public. None

Report on Town Roads. Mr. Dennis Farrell reported on the following:

  • Waiting for Payne and Dolan for repair projects on Bailey Road.
  • Waiting for Dane County Highway to do line painting on Bailey Road.
  • Will be replacing signs that are no longer reflective.
  • Replacing the Medina Road bridge is off this year’s schedule.
  • Will be replacing the bridge on Kelly Road this year.
  • Received the Paser Program and the information will be entered and sent to the Department of Transportation by December 15, 2001.
  • Mowing is complete – 92 hours of time on the leased tractor.
    Consider Preliminary Plans for M & S Hartman, section 10 Mr. Richard Brockman spoke on behalf of the Hartman’s. Consensus of the board was that they could proceed.

Consider and Take Action re: Rezone Petition #8251 for R & H Trotta as amended by the County Zoning Committee. Moved by Doug Yelk, second by Vernon Pogue to approve the petition as amended. Motion carried.

Consider and Take Action re: Security for The Oaks Plat, section 34. The Oaks Plat must satisfy the conditions of park fund fees, erosion control escrow and security for the portion on the road that remains to be built before the town will sign the final plat. The security for the road will be 125% of the amount left to complete the road. Consensus was that Mr. Farrell will be responsible for determining the amount to be completed. No action was taken.

Audit and Pay Bills. The Board reviewed the invoices submitted. Moved by Vernon Pogue, second by Doug Yelk to approve the payment of the bills with an amendment to pay the EMS bill when we receive with approval from the chairman, Lyle Updike. Motion carried.

Old Business/New Business

  • Each of the board members received a letter from S. Sullivan regarding the second access. Consensus was that anyone requesting a second driveway must be on the agenda for a board meeting.
  • Lyle Updike reported on the termination of the contract with the Fire Dept. and the City of Sun Prairie is in the process of arranging a meeting with the Town chairs.
  • Vernon Pogue reported on the EMS budget.

Correspondence

  • Town Road Improvement Program (TRIP) Meeting
  • Received from the Towns Association a postcard requesting action on the budget. Moved by Doug Yelk, second by Vernon Pogue to approve the budget. Motion carried

Set Next Meeting Date/Adjournment. The next meeting date was set for Thursday, October 18, 2001 at 7:30 P.M. Moved by Vernon Pogue, second by Doug Yelk to adjourn the meeting. Motion carried. The chairman declared the meeting adjourned at approximately 10:10 p.m.

Correct Attest,

Joan M. Rademacher, Deputy Clerk

Town Board Minutes for November 27, 2000

The Town Board of the Town of Sun Prairie met on Monday, November 27, 2000 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road.

Call to Order. The meeting was called to order at 7:30 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, treasurer Joan Rademacher and clerk Claudia Quick were present. Seven other people attended the meeting.

Statement of Public Notice. The chair directed that the minutes show that notice of the Town Board meeting was faxed to The Star on November 20, 2000. Copies were also faxed to the Capital Times and the Sun Prairie News. Copies were posted on the three town bulletin boards on November 24, 2000.

Approve Minutes of Previous Meeting. The minutes of the last meeting were not available for action.

Presentation from the Public. None.

Consider and Take Action re: Stormwater Plans for Fenske Development, Town Hall Drive. Glen Fenske talked about the development he has planned for the area which he recently annexed to the City of Sun Prairie. The land is approximately 6 acres in area. He needs to have a detention/retention area. He is inquiring as to whether he can drain water from his development area north through the road ditches. The chair indicated that the applicant would need to return with more plans. He also indicated would not be in favor of changing watersheds. No action was taken. The storm water and wetland issues in the area need to be addressed.

Consider Preliminary Plans for Land Division by Sue Hartman, Town Hall Drive. Sue Hartman, 6060 Town Hall Drive, would like to create several lots from within her land, approximately 14 acres. The Board was resistant to her plans indicating that they wanted the road developed/completed by her along with the division. No action was taken.

Consider CSM for Washecheck for new single-family residence. This is the CSM for the recent rezone. Moved by Vernon Pogue, second by Doug Yelk to approve the CSM with the addition of the language concerning neighboring uses and the assurance that the ROW is 66 feet. Motion carried.

Consider Recommendation Approval and Appointment of Dennis Sieg as interim judge. Moved by Vernon Pogue, second by Doug Yelk to approve Mr. Sieg as interim judge. Motion carried.

Old Business/New Business

  • Budget Review – Copies of the final version of the proposed budget and the summary were handed out. The summary item will published in The Star and posted on the various bulletin boards. Copies will also be available for the public and for the Budget Hearing etc.
  • Special Charges – Our office will need to generate a listing of structures and buildings, which do not currently have a rural number. The county will assign address numbers. We will be special charging all of these rural numbers.
  • EMS Report – There is a meeting November 28 with additional discussion on the proposed building.

Set Next Meeting Date/Adjournment. The next meeting date was set for Tuesday, December 5, 2000 at 7:00 P.M. Moved by Vernon Pogue, second by Doug Yelk to adjourn the meeting. Motion carried. The chairman declared the meeting adjourned at approximately 10:30 p.m.

Correct Attest,

Claudia J. Quick, Clerk

Town Board Minutes for November 13, 2000

Public Hearing and Town Board Meeting

The Town Board of the Town of Sun Prairie met on Monday, November 13, 2000 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road.

Call to Order. The meeting was called to order at 7:30 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, treasurer Joan Rademacher, clerk Claudia Quick and Highway Patrolman Dennis Farrell were present. Twenty-three other people attended the meeting.

Statement of Public Notice. The chair directed that the minutes show that notice of the Town Board meeting was published in the November 9, 2000 issue of The Star. The agenda was also faxed to the Capital Times and the Sun Prairie News. Copies were posted on the three town bulletin boards on November 10, 2000.

Approve Minutes of Previous Meeting. The minutes were not available for action.

Presentation from the Public. None.

Report on Town Roads. Dennis Farrell was present for brief report

Presentation by John Selje re: Town Insurance package. John Selje, Rural Insurance, presented a quick review of the insurance package. The cost is being reduced. The policy is due on November 20.

Consider and Take Action re: survey map for Scott Buss, CTH N creating residential lot. sec. 8. The zoning for a single family residence has been approved. Moved by Vernon Pogue, second by Doug Yelk to approve the CSM. Motion carried.

The Board asks for the addition of the neighboring use language.

Public Hearing – Consider and Take Action re: Petition #8021 by Greg & Karen Sheil to change the zoning from R-1 and R-1A Residential to RH-1 Rural Homes at 3180 Bailey Rd. to allow building of larger shed, sec.19. The Sheils own three lots, two are vacant. In order that they may build a larger pole shed they will increase the size of one of their lots and decrease the size of a different lot. This would bring the Sheil’s existing outbuildings into zoning compliance in regards to size and height, and would allow more outbuildings that the R-1A district. Moved by Vernon Pogue, second by Doug Yelk to approve the zoning change, Motion carried.

Public Hearing – Consider and Take Action re: Petition # 8027 by Thomas Viken to change the zoning from the A-1 Ex. Ag. to the R-1 Residential east of 5136 Pierceville Road, to allow creation of two residential lots, sec. 26. Tom Viken proposes to create two residential lots for single family residences. The chair opened the public hearing. Don Odgen, a neighbor, spoke and indicated concern for his landscaping business. David Reisop also indicated concern for his existing A-B land. The Board indicated that Viken could expect to have one driveway for the two lots. Moved by Vernon Pogue, second by Doug Yelk to approve the zoning change. Motion carried.

Public Hearing – Consider and Take Action re: Petition # 8030 by B Farms to change the zoning from the A-1 Ex. Ag. to the RE-1 Recreational, to B-1 Local Business, to R-1 Residential and to CO-1 Conservancy to allow a golf course, residential plat, and conservancy area. The area is north of the interstate 94 and east of CTH TT, section 34 and 35, approximately 180 acres The chair opened the meeting to a public hearing. John Blaska presented his plans for a 180 acre golf course with an area for a subdivision of approximately 14 homes. There was lengthy discussion with most comments positive. There were concerns expressed concerning traffic and highway speeds. The county will be requiring the developer to provide a deceleration land. The town and the developer will workout a developer’s agreement. The Board indicated that since this item was delayed at the county they would delay action until the December 11 Town Board meeting. The army corps of engineers and DNR will be reviewing the project and setting restrictions and guidelines. Issues are deceleration lane; the developer will be working on a developer’s agreement. No action was taken at this time.

Consider and Take Action Public Participation Plan for Adoption of a Comprehensive Plan for Town. The Town Plan commission has developed a public participation plan for development of the Comprehensive Plan. This plan is submitted to the Town Board for their adoption. Moved by Doug Yelk, second by Vernon Pogue to adopt the public participation plan. Motion carried.

Consider and Take Action re; Resolution to set Special Charge for Curbside Collection during 2001. Waste Management has indicated that the costs for curbside collection will be $75.12 per year for trash and $30.48 per year for the recycling material. There are approximately 810 homes in the Town. The Town would be billed approximately $85,536.00 for a year of curbside collection. The 2000 recycling grant of $17,279.20 will be used to offset the special charge. Moved by Vernon Pogue, second by Doug Yelk to adopt the resolution setting the special charge at $85.00 per residence. Motion carried.

Consider Adoption of Resolution re: Special Charge for Purchase and Installation of Rural Number Signs for Town. The Dane County Board has passed Ordinance Amendment #32 which mandates that each rural community must replace all existing rural number address signs. Commonly referred to as fire numbers, the cost of the signs is approximately $10.00. Either the highway employees or a person specifically hired to do the work would do the installation. Dennis Farrell estimates the cost to be approximately $5.00 for installation. Moved by Vernon Pogue, second by Doug Yelk to set the special charge for purchase and installation of these signs at $15.00 per residence/out buildings. Motion carried.

Consider and Take Action re: County Ordinance Amendment #10 to Chapter 10 of County Ordinances Concerning Historic Preservation. Moved by Vernon Pogue, second by Doug Yelk to disapproved of this ordinance amendment. Motion carried. The letter outlining the Board concern regarding the zoning ordinance will be sent to the county.

Consider and Take Action re: County Ordinance Amendment #13 to Chapter 10 of County Ordinances Concerning Definition of Governmental Uses. Moved by Vernon Pogue, second by Doug Yelk to disapprove of amendment. Motion carried.

Consider Zoning Petition # 7993 as amended by the County Zoning Committee/County Board. Moved by Doug Yelk, second by Vernon Pogue to approve zoning petition # 7993 (Washecheck) as amended. Motion carried.

Audit and Pay Bills. The Board reviewed the invoice listing. Moved by Vernon Pogue, second by Doug Yelk to approve payment of the bills with the addition of the Vierbecher bill, the per diems and postage. Motion carried.

Review/Work on Proposed 2001 Budget. The Board reviewed the proposed budget and made necessary adjustment/changes. Final Budget Work Meeting was set for November 16. Budget Hearing, Town Meeting etc. will be December 5, 2000 at 7:00 P.M.

Old Business/New Business

  • Court Commission has made a recommendation for interim judge. Each community will need to approve.
  • Fire commission mtg will be 21st at 6:00 p.m.

Correspondence

  • Town of Cottage Grove sent letter of support to high speed rail resolution of town.

Set Next Meeting Date/Adjournment. The next meeting date was set for Monday, November 27, 2000 at 7:30 P.M. Moved by Vernon Pogue, second by Doug Yelk to adjourn the meeting. Motion carried. The chairman declared the meeting adjourned at approximately 11:30 p.m.

Correct Attest,

Claudia J. Quick, Clerk