Town Board Minutes for March 25, 2002

*Public Hearing and Town Board Meeting

The Town Board of the Town of Sun Prairie met on Monday March 25, 2002 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road.

Call to Order. The meeting was called to order at 7:30 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick and deputy clerk Joan Rademacher were present. Sixteen additional people attended the meeting.

Statement of Public Notice. The chair directed that the minutes show that notice of the Town Board meeting was published in the March 20, 2002 issue of The Star. The agenda was also faxed to the Capital Times. Copies were posted on the three town bulletin boards on March 22, 2002.

Approve Minutes of Previous Meeting. Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the March 11, 2002 meeting. Motion carried.

Presentation from the Public. Monte Couch addressed the board about the resolution that was adopted establishing fees for use of Town property at the March 11, 2002 board meeting. This resolution will be on the next board meeting agenda.

Consider and Take Action re: G. Geier request to extend buildable area on his lot. Greg Geier was unable to attend the meeting. He will be on the next meeting agenda.

Consider Preliminary Plans by R. Dorshorst to create two residential lots in sec. 36. Ron Dorshorst reported on his plan. The consensus of the board was that he could proceed.

Consider Preliminary Plans and Take Action re: CSM by T. Mehlhoff to create separate commercial lot, Heinemann, sec. 33. Troy Mehlhoff explained what the Heinemann’s would like to do. Moved by Vernon Pogue, second by Doug Yelk to approve the CSM with the following adjoining use language added. “I hereby stipulate that I and my heirs or assigns will not object to any of the legally permitted uses that occur on the adjoining property.” Motion carried.

*Public Hearing – Consider and Take Action re: Petition #8382 by T. Viken to change the zoning from A-1 to RH-1 Rural Homes for a residential lot, sec. 26. The chair opened the public hearing. Tom Viken reported on his petition. The chair closed the hearing. Moved by Vernon Pogue, second by Doug Yelk to approve Petition #8382. Motion carried.

Consider and Take Action re: Certified Survey Map. The board directed that the CSM address the following issues:

Establish boundaries so the drainage ditch remains with the agricultural land.
Any dwelling for human habitation on this lot must be done within the first 400 feet closest to Pierceville Road.
Add the adjoining use language.
No action was taken. The CSM will be on a later board meeting agenda.

*Public Hearing – Consider and Take Action re: Petition #8384 by M. Disch-Freitag to change the zoning from A-1 to RH-2 Rural Homes for a residential lot and A-2 Agricultural, sec. 20 The chair opened the public hearing. Tom Richards reported on his petition. The chair closed the hearing. Moved by Doug Yelk, second by Vernon Pogue to approve Petition #8384 with a deed restriction on the A-2 parcel stating that no residential dwelling may be built. Motion carried.

Consider and Take Action re: Certified Survey Map. Moved by Doug Yelk, second by Vernon Pogue to approve the CSM with the addition of the adjoining use language. Motion carried.

*Public Hearing – Consider and Take Action re: Petition #8389 by S. Schlough to change the zoning from A-1 to A-2(4) Agricultural and A-2(8) Agricultural, to create residential parcel, sec. 25. The chair opened the public hearing. Stuart Schlough reported on his petition. The chair closed the hearing. Moved by Vernon Pogue, second by Doug Yelk to approve Petition #8389. Moved by Doug Yelk, second by Vernon Pogue to amend the motion to deed restrict the A-2(8) parcel that no residential dwelling could be built.

Consider and Take Action re: Certified Survey Map. Moved by Doug Yelk, second by Vernon Pogue to approve the CSM with the addition of the adjoining use language. Motion carried.

Consider Preliminary Plans by D. Hammann to create one new residential lot and remove one existing residential lot, sec. 14. Dennis Hammann addressed the board. The consensus of the board was that he could proceed.

Reconsider Action re: County Ordinance Amendment #31 as disapproved March 11, 2002. After discussion the board decided their original motion would stand as disapproved.

Go into CLOSED SESSION to: Discuss Sale of Current EMS Building (SS. 19.85. (1)(e). After discussion the board decided to not go to closed session.

Take Action re: Sale of Current EMS Building. Vernon Pogue reported that there are two viable offers for the building and a third to have the building become a youth center. Consensus of the board was that the highest offer be accepted. However if all other entities wanted to address the third option the board would again address the issue. It was also discussed that the amount received for the building would be paid back on the loan for the new building as per the meeting of electors.

Audit and Pay Bills. The board reviewed the invoice listing. Moved by Lyle Updike, second by Vernon Pogue to approve the payment of bills as presented. Motion carried.

Old Business/New Business

  • Received a map from Vierbicher Associates showing the cutting down of Twin Lane Road next to the Savannah Valley subdivision. The board viewed the proposed 5% grade of the road, retaining wall and excavation.
  • Received a map showing the proposed City of Sun Prairie Recycling Center.
  • Dennis Farrell, highway patrolman would like to know how to plan the road maintenance in regards to the shared revenue cuts. The board directed that he plan with the possibility of $20,000 to $60,000 less to spend.
  • The Town of Sun Prairie Annual Meeting will be on April 10, 2002.
  • Lyle Updike reported that the Towns of Burke, Bristol and Sun Prairie along with the City of Sun Prairie are set to focus on issues with the fire department.

Correspondence 

  • A public hearing before the Dept. of Natural Resources Air Management Program will be held at the town hall on April 10, 2002 at 10:00 a.m. with Duffy Grain, Inc. and any interested persons to receive public comments on the preliminary determinations to approve the construction permit and the operation permit.

Set Next Meeting Date/Adjournment. The next meeting date was set for Monday, April 8, 2002 at 7:30 P.M. Moved by Vernon Pogue, second by Doug Yelk to adjourn the meeting. Motion carried. The chairman declared the meeting adjourned at 10:25 p.m.

Correct Attest,
Joan M. Rademacher, Deputy Clerk

Town Board Minutes for March 11, 2002

The Town Board of the Town of Sun Prairie met on Monday March 11, 2002 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road.

Call to Order. The meeting was called to order at 7:30 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick, deputy clerk Joan Rademacher and highway patrolman Dennis Farrell were present. Eight additional people attended the meeting.

Statement of Public Notice. The chair directed that the minutes show that notice of the Town Board meeting was published in the March 6, 2002 issue of The Star. The agenda was also faxed to the Capital Times. Copies were posted on the three town bulletin boards on March 10, 2002.

Approve Minutes of Previous Meeting. Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the February 25, 2002 meeting. Motion carried.

Presentation from the Public. None.

Report on Town Roads. Dennis Farrell reported on:

  • Report on Shop Roof – there are 5 leaks in the roof. He will contact American Structures Co. (who built the building) to inquire on how to proceed.
  • Discuss condition of drain tile under Hwy. 19, section 12. Roto Rooter and Dan Birrenkott located the drain tile. It is about 2/3’s full of material and is collapsed at Hwy. 19. Dan Birrenkott will be sending a written report.
  • Discuss condition of 1986 plow truck and possible replacement. We will probably need a plow truck and a salt shed in the near future.
  • Shoulders need to be done on Bailey Road – the board said to proceed but to look ahead and prioritize.

Consider and Take Action re: Surety for Road – Hartman CSM Norbert Scribner, County Land Division Review Officer, as required that road surety be posted with the town prior to his approving the CSM. Richard Brockman acting as agent for the Hartman’s reported that he had a road estimate of $33,700 to build the town road needed on the property. The owner is willing to put up a cash bond after the sale of the first lot. Moved by Lyle Updike, second by Vernon Pogue that the condition for construction of the road would be satisfied if they deposited a $42,125 (which is 125% of $33,700) cash surety bond prior to May 1, 2002 with the Town. Some flexibility would be acceptable if Norbert Scribner wanted language slightly different as long as we have the spirit of the motion. Motion carried.

Consider Preliminary Plans for M. Bradley, CTH N, increase size of lot. Mark Bradley stated that he would like to increase his lot size to include the adjacent sheds. He intends to sell his house and buildings. He needs to have 2 acres to change the zoning from R-1 to RH-1. The consensus of the board was that he could proceed to the County.

Consider and Take Action re: Request by G. Geier, 5227 Pierceville Road to extend the buildable area designated on the CSM. Greg Geier reported that they would like to build a pole shed beyond the 200 feet that was originally put as a restriction on his CSM. Consensus of the board was to postpone action until the March 25, 2002 meeting in order to have this item published in the paper.

Consider Preliminary Plans by Schuster Estate for residential zoning change on property located in section 12, adjacent to Drovers Woods. Fred Schuster and Mary Schaeffer on behalf of Schuster Estate presented a plan to the board to add approximately 15 lots to the Drovers Woods area. Consensus was to wait with making a plat application at this time. However, they should make a proposal to the Town Plan Commission to let them know that this could be a viable development area if it is consistent with a town plan.

Update on Budget Reform Bill and Possible Reductions in Shared Revenue. Lyle Updike reported that he attended a meeting about the latest proposal by the joint finance d that there would be no cuts in 2002. A 25% cut in 2003, 50% cut in 2004 and 65% cut in 2005. This would be subject to the next biennium budget.

Audit and Pay Bills. The board reviewed the invoice listing. Moved by Vernon Pogue, second by Doug Yelk to approve the payment of bills with the additions listed. Motion carried. Also, moved by Doug Yelk, second by Vernon Pogue to approve the invoice for the town share of the EMS portion of the Public Safety Building. Motion carried.

Consider and Adopt Resolution concerning Fees for Services. Claudia Quick presented a resolution to establish fees for the Town of Sun Prairie. Moved by Vernon Pogue, second by Doug Yelk to approve the fee schedule as presented with a change in research fees to be $20.00 per hour and the addition of driveway permits. Motion carried.

Consider and Take Action re: Amendment to County Ordinance Chapter 11 concerning structures in shore land setback area. The board took no action.

Consider and Take Action re: Amendment to County Ordinance Chapter 10 concerning Technical Amendments relating to Exclusive Agricultural Zoning. Moved by Vernon Pogue, second by Doug Yelk to disapprove this amendment. The normal letter concerning revision of Chapter 10 will be sent to the county.

Old Business/New Business

  • EMS – Vernon Pogue reported on the progress of the new building – should be ready for occupancy in approximately 2 weeks.
  • Fire Unit Report – Lyle Updike presented a brief report.
  • An amortization schedule from Farmers and Merchants Bank for the EMS loan was presented to the board. The schedule reflected the new loan rate.

Correspondence

  • Dane County Towns Meeting is on Wednesday, March 13, 2002.
  • Hwy. 19 informational meeting to be held on Wednesday, March 13, 2002 at the town hall.
  • Received a letter from the Dept. of Natural Resources concerning the Renk-Schuster Property Development.
  • Received a settlement of $500.00 from the Sullivan driveway case.
  • Payment was received in amount of $1040.00 from Town of Medina for snowplowing of Berlin Road.
  • A copy of the land use map sent to Vierbicher & Associates was shown to the board.

Set Next Meeting Date/Adjournment. The next meeting date was set for Monday, March 25, 2002 at 7:30 P.M. Moved by Vernon Pogue, second by Doug Yelk to adjourn the meeting. Motion carried. The chairman declared the meeting adjourned at 11:15 p.m.

Correct Attest,

Joan M. Rademacher, Deputy Clerk

Town Board Minutes for February 11, 2002

The Town Board of the Town of Sun Prairie met on Monday, February 11, 2002 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road.

Call to Order. The meeting was called to order at 7:30 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick, and deputy clerk Joan Rademacher were present. Two other people attended the meeting.

Statement of Public Notice. The chair directed that the minutes show that notice of the Town Board meeting was published in the February 6, 2002 issue of The Star. The agenda was also faxed to the Capital Times. Copies were posted on the three town bulletin boards on February 8, 2002.

Approve Minutes of Previous Meeting. Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the January 28, 2002 meeting. Motion carried.

Presentation from the Public. None.

Report on Town Roads. Claudia Quick reported that the town received one load of salt from Morton Salt. The salt shed is three quarters full of the salt/sand mixture. The town also purchased the acetylene/oxygen tanks for $300.

Consider Preliminary Plans by T. Viken to create a residential lot on Pierceville Road, section 26. Mr. Viken explained to the board what he would like to do. The consensus of the board was that he could proceed.

Consider and Take Action re: Amendment to County Ordinances Chapter 10 relating to temporary structures. Moved by Lyle Updike, second by Doug Yelk to disapprove this amendment. Motion carried. The normal letter concerning revision of Chapter 10 will be sent to the county.

Consider and Take Action re: Refinancing of EMS Loan. The consensus of the board was to refinance with the Farmers and Merchants Bank of Marshall with the new interest rate of 4.5%. A letter will be written to David Stronach at the bank stating that the terms will stay the same as before the refinancing with the same termination date of 2011. Also their will be no pre-payment penalty incurred for any pre-payment, this will also take into consideration the sale of the old EMS building. The bank will be contacted and a new closing date will be set. No formal motion was made.

Audit and Pay Bills. Moved by Vernon Pogue, second by Doug Yelk to approve the resolution to authorize payment of the EMS building fund invoice. Motion carried. The Board reviewed the invoice listing. Moved by Doug Yelk, second by Vernon Pogue to approve payment of bills. Motion carried.

Old Business/New Business. None.

Correspondence. The chairman reported on a listening session held at the Sun Prairie City Hall in regards to the potential impact of the Governor’s proposal to cut shared revenue.

Next Meeting Date/Adjournment. The next meeting date was set for Monday, February 25, 2002 at 7:30 P.M. Moved by Vernon Pogue, second by Doug Yelk to adjourn the meeting. Motion carried. The chairman declared the meeting adjourned at 9:35 p.m.

Correct Attest,

Joan M. Rademacher, Deputy Clerk

Town Board Minutes for January 29, 2002

The Town Board of the Town of Sun Prairie met on Monday, January 28, 2002 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road.

Call to Order. The meeting was called to order at 7:30 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick, deputy clerk Joan Rademacher and highway patrolman Dennis Farrell were present. Twelve other people attended the meeting.

Statement of Public Notice. The chair directed that the minutes show that notice of the Town Board meeting was published in the January 23, 2002 issue of The Star. The agenda was also faxed to the Capital Times. Copies were posted on the three town bulletin boards on January 25, 2002.

Approve Minutes of Previous Meeting. Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the January 14, 2002 meeting. Motion carried.

Presentation from the Public. Deputy Tim Tyler from the Dane County Sheriff’s Office, Northeast Precinct reported that the county is assigning patrol officers to a specific beat. Deputy Tyler along with Deputy Dahl and Deputy Blake will be officers in the Towns of Sun Prairie, Burke and Medina. This effort is known as “problem-oriented policing”. Items discussed were:

  • Develop good will between the local towns and their beat officers
  • Involvement with the community
  • Will help with neighborhood intervention problem-solving
  • Would do traffic studies – set up speed boards
  • Do reports etc. at the Town Hall
  • Work with Town Hwy. Patrolmen in regards to signage etc.

Have a more pro-active and a new offensive attitude instead of the defensive attitude – new idea and all are willing to try

Consider Preliminary Plans by S. Woldt for residential zoning, sec. 24. The board advised that a driveway access permit application be applied for with the Dane County Hwy. Dept. before the Woldt’s proceed to the County Zoning Dept. Hwy TT has limited access. Also, the configuration of lots to be placed on the property, take into consideration the number of feet of road frontage and the number of feet at building line.

Consider Preliminary Plans by T. Richard for residential zoning, sec. 20. Mr. Richard presented a new plan to the board. The consensus of the board was that he could proceed.

Audit and Pay Bills. The Board reviewed the invoice listing and the payment for the tanker truck. Moved by Vernon Pogue, second by Doug Yelk to approve payment of bills. Motion carried.

Old Business/New Business

  • Discuss and take any necessary action on the Oaks Plat Mr. J. Blaska reported that the park fund fees had been paid to the Town. The Town Board is satisfied that all road construction deficiencies are addressed in a letter of guarantee from the developer and excavator. Moved by Lyle Updike, second by Vernon Pogue to accept the final plat, roadway and letter of guarantee. Motion carried.
  • Discuss impact of possible reduction in shared revenue The board discussed the proposal by the Governor to reduce the shared revenue to the towns. Would know more by mid-May, 2002.
  • Refinance Public Safety Building Board discussed the possibility of refinancing the EMS building loan. This item will be placed on a future board meeting agenda.

Correspondence

  • Received a copy of a letter sent by Attorney Hazelbaker to the Sullivan’s regarding a settlement with the driveway issue.
  • Regional Planning Committee Meeting will be on February 28, 2002.
  • Chairman Updike reported on the recent fire meeting held on January 17, 2002.
  • Marshall School District is having a school district referendum on February 19, 2002.

Next Meeting Date/Adjournment. The next meeting date was set for Monday, February 11, 2002 at 7:30 P.M. Moved by Vernon Pogue, second by Doug Yelk to adjourn the meeting. Motion carried. The chairman declared the meeting adjourned at 10:30 p.m.

Correct Attest,
Joan M. Rademacher, Deputy Clerk

Town Board Minutes for January 14, 2002

Public Hearing and Town Board Meeting

The Town Board of the Town of Sun Prairie met on Monday, January 14, 2002 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road.

Call to Order. The meeting was called to order at 7:30 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick, deputy clerk Joan Rademacher and highway patrolman Dennis Farrell were present. Fourteen other people attended the meeting.

Statement of Public Notice. The chair directed that the minutes show that notice of the Town Board meeting was published in the January 9, 2002 issue of The Star. The agenda was also faxed to the Capital Times. Copies were posted on the three town bulletin boards on January 11, 2002.

Approve Minutes of Previous Meeting. Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the December 10, 2001 meeting. Motion carried.

Presentation from the Public. None

Report on Town Roads.

  • A new fuel tank has been installed on 1986 plow.
  • A salt shed inspection showed all is OK. Outside pile of salt/sand needs to be used by April 1, 2002.
  • Glen Oaks Circle Road is questionable in its final state. Dennis Farrell will be meeting with John Blaska, Payne & Dolan and RG Huston Co. to discuss the road condition. A decision will be made before the Town signs off on the plat.

Public Hearing – Consider and Take Action re: Petition #8337 by R. Yelk to change the zoning from A-1 Ex. Ag. to A-2, from A-1 Ex. Ag. to RH-1, from A-1 Ex. Ag. to A-2 on property located at 1986 CTH T, sec. 14. The chair opened the public hearing. Roger Yelk reported on his petition. The chair closed the hearing. Moved by Doug Yelk, second by Vernon Pogue to approve Petition #8337. Motion carried.

Consider and Take Action re: Preliminary CSM for R. Yelk. Moved by Doug Yelk, second by Vernon Pogue to approve the preliminary CSM for Roger Yelk. Motion carried.

Consider Preliminary Plans by T. Richard to create residential lot Burke Road on property owned by M. Freitag, sec. 20/29. After considerable discussion the issues that concern the board are long driveways in respect to public safety and to maintain the viability of continuous agricultural preservation land. Consensus was a definite maybe. Mr. and Mrs. Richard could proceed as they wish.

Consider Preliminary Plans by Stuart Schlough to divide farm and create a farmette with stable and residence, east of Ridge Road, sec.25. After discussion on the placement of a driveway the consensus of the board was that he could proceed.

Consider Preliminary Plans by J. Schenck to seek a conditional use permit to allow additional horses on his property, sec. 17. Mr. Joel Schenck spoke about wanting to add 2 or 3 more horses of his own to be housed on his property. Discussion by the board included the ability to get along with neighbors and if there were no complaints at the public hearing about his operation. The consensus of the board was that he could proceed.

Consider Preliminary Plans by J. Rademacher to place a mobile home on property for farm employee, sec. 27. Joan Rademacher explained why they would like to place a mobile home on their farm. The consensus of the board was that a mobile home could be placed on the property; however, the board would want the Rademacher’s to draft a document that would in effect be a special permit that would allow only farm employees to live there. This would then be recorded at the County. The board would also want a restriction that the occupants be a single family or for 3 or fewer unrelated occupants. If these requirements are met the Rademacher’s could proceed.

Audit and Pay Bills. The Board reviewed the invoice listing. Moved by Vernon Pogue, second by Doug Yelk to approve payment of bills. Also, moved by Vernon Pogue, second by Doug Yelk to approve payment of the EMS bill. The board questioned a check payable to Vierbicher Associates. We have received in grants $14,527.04. We have paid $31,062.11. We should receive $7,852.92 in grant money from the state, with approximately $8400.00 still payable to Vierbicher Associates. Question whether we should pay all our money and not have a completed plan. Consensus was to hold check.

Old Business/New Business

Consider and Take Action on Possible Settlement re: Sullivan. The town attorney Mark Hazelbaker has contacted the board about settling with the Sullivan’s over the driveway issue. The consensus of the board was that they would not seek ordinance violation fines or forfeiture. The board does suggest that the Sullivan’s pay court fees and attorney costs for the matter. Will send Attorney Hazelbaker a letter stating our position.

Progress Report on Volunteer Fire Department. Discussions Chairman Updike reported that minutes of the previous meeting were sent to each board member and the clerk. Joe Seltzner was re-elected as 1st Assistant for a 3- year term. At the November meeting Mayor Orfan apologized to the volunteer fire department on behalf of the elected officials on the council. A meeting was held in regards to legal relationships. Will consider having an independent commission with members from the city, the three towns and the Sun Prairie Volunteer Fire Dept. Performance standards and training issues will be addressed. Goal is to put together a package that will serve our interest long term.

Correspondence

  • The City of Sun Prairie is asking for a concept plan from Capitol Investments.
  • Town of Sun Prairie has been awarded 2002-03 Town Road Improvement Program (TRIP) in the amount of $16,027.00 for Twin Lane Road.
  • Waste Management is adding an “Estimated Surcharge Paid to the State of Wisconsin” to our bill effective January 1, 2002.
    Strategic Growth Management information – County would like feedback by end of March 2002.
  • Grants available to Towns for cultural arts and low- and middle-income residents to stay in their homes.
  • Hartman and Bradley/Larson rezones approved by the County.
  • The clerk reported on various upcoming meetings.
  • Roger Fetterly reported on a meeting concerning Patrick Marsh. The City of Sun Prairie would like to develop a plan with the Towns of Sun Prairie and Bristol and other persons that own land around Patrick Marsh. A team is getting together to have “Project Timeline” to develop this area. There will be another meeting at 1:30 p.m. on January 4, 2002.
  • New county idea: officer friendly

Next Meeting Date/Adjournment. The next meeting date was set for Monday, January 28, 2002 at 7:30 P.M. Moved by Doug Yelk, second by Vernon Pogue to adjourn the meeting. Motion carried. The chairman declared the meeting adjourned at 10:40 p.m.

Correct Attest,
Joan M. Rademacher, Deputy Clerk