The Town Board of the Town of Sun Prairie met on Monday, March 22, 2004 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road.

Call to Order Chairman Lyle Updike called the meeting to order at 7:30 P.M. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick, and highway patrolman Dennis Farrell were present. Five people attended the meeting, including three boy scouts from troop 333.

Pledge of Allegiance Flag pledge was lead by Claudia Quick.

Statement of Public Notice The chair directed that the minutes show that notice of the Town Board meeting was published in the March 18, 2004 issue of The Star. A copy was also faxed the Capital Times and posted on the three town bulletin boards on March 19, 2004.

Approve Minutes of last meeting Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the March 8, 2004 board meeting. Motion carried.

Presentation from the Public None

Report on Town Roads Mr. Farrell was present and reported that there may be no major breakups this spring other than Tennant Road, a gravel road. He anticipates seal coating a portion of Bailey Road and the south end of Norton Road by July 15. Kevin Miller will pay for the paving of that stretch of Norton Road, the chair reminded Farrell to keep Miller updated on costs etc. Dennis also indicated that Duffy Grainintends to have a significant amount of gravel hauled into their site. There is concern as to the consequence for Twin Lane Road.

Dennis also reported that Gaston Road needs an overlay. The Town of Cottage Grove will be doing the adjacent road. The Board will look at this during the road tour.

The Board agreed to take a road tour on Saturday, April 3 at 8:00 a.m. The meeting will be posted.

a. Take Action re: Construction of Salt Shed Dennis has received a firm price for the Wieser Concrete salt shed that he is interested in. The chair directed Mr. Farrell to check with the Department of Natural Resources salt inspector regarding the site and the proposed building. Moved by Vernon Pogue, second by Doug Yelk to accept the price of $18,774.00 for the salt shed. Motion carried.

Consider and Take Action re: Request by Mel Curtiss to move house to Pierceville Road Mr. Curtiss indicated that he has a home that he intends to move to a lot at the corner of Pierceville and CTH TT. He is working on his permits and has retained Childs Contract Movers. The mover will be getting the necessary permits and provide the Town with a certificate of insurance for one million dollars.

Consider and Take Action re: Petition #8888 by D. Grady, as amended by the Town Board Moved by Doug Yelk to amend petition #8888 by David Grady, seconded by Vernon Pogue. Motion carried. The amendment is "deed restrict parcel 0811-353-8520 and parcel 0811-353-9020 to no further residential lots."

Consider and Take Action re: "Adopt a Road Cleanup Program"

Dennis indicated he would prefer that the trash on the roadsides be collected only two times per year. The highway crew would pick up the bags of trash. Men working signs would be posted when a crew is working on a section. The chair indicated that a procedure would have to be written. The Board also made a point of stating that they did not expect the highway crew to sort the collected trash to separate recyclables. Moved by Vernon Pogue, second by Doug to adopt the program, motion carried.

Audit of 2003 Financial Books of the Clerk and Treasurer The Treasurer was not present, therefore the audit was postponed until the next meeting, April 12, 2004.

Consider and Take Action re: Hazard Communication Program Moved by Vernon Pogue, second by Doug Yelk to adopt the Hazard Communication Program as put forth in the draft. The Town is responsible for seeing that training is provided, the clerk will work with Town of Medina to set up a training program. Motion carried.

Consider and Take Action re: Tentative Adoption of Amendment to Plan Commission Ordinance concerning absences at meetings Moved by Vernon Pogue, second by Doug Yelk to tentatively adopt an amendment which states that "Three absences in a 12-month period by a member of the commission, from regularly scheduled meetings shall operate to vacate the member’s office. An absence excused by the commission chairperson for good cause shall not be considered an absence hereunder." Motion carried. The amendment will be on the agenda of the April 12 Board meeting for final adoption.

Consider and Take Action on Amendment to Employee Manual re: Comp time policy Moved by Doug Yelk second by Vernon Pogue to amend the Employee Handbook with a policy which addresses Overtime/Compensatory Time, and to have that policy retroactive as of January 2004. The newly adopted policy states that paid time off for holidays are to be counted as hours worked for the purposes of determining whether overtime/comp time is earned. In order to address the instances when the holiday is on a weekend the office will publish a list of designated holidays. Motion carried. The policy will be added to the employee manual and noted as adopted 3/22/04.

Audit and Pay Bills Moved by Doug Yelk, second by Vernon Pogue to pay the invoices as listed including the CoreCom bill. Motion to pay the bills, passed.

Set Next Meeting Date/Adjournment The next meeting date for the Town Board was set for Monday, April 12, 2004. Moved by Doug Yelk, second by Vernon Pogue to adjourn the meeting. Motion carried. Chairman Updike declared the meeting adjourned at 11 P.M.

Correct Attest,

Claudia J. Quick, Clerk