The Town Board of the Town of Sun Prairie met on Monday, August 22, 2005 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road, Marshall, Wisconsin.

Call to Order The meeting was called to order at 7:35 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick, deputy clerk Joan Rademacher and highway patrolman Dennis Farrell were present. Vince Maly and John Belken were also present at the meeting.

Statement of Public Notice The chair directed that the minutes show notice of the Town Board meeting was published in the August 18, 2005 issue of the Star and a copy was faxed to the Capital Times. Copies were also posted on the three town bulletin boards on August 18, 2005.

Pledge of Allegiance Claudia Quick led the Pledge of Allegiance.

Approve Minutes of Prior Meeting Moved by Vernon Pogue, second by Doug Yelk to approve the minutes as presented from the July 25, 2005 Town Board Meeting and Public Hearing.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

Presentation from the Public None.

Report on Town Roads Dennis Farrell reported on the following:

• Burke Road and JB Farm Road reconstruction has been completed. Comment was made that there are some areas with steep shoulders; however, very satisfied with the job.
• Board was asked to check out Sylver Ridge Lane and Winchester Ave. for damage because of residents having landscape material placed on road and removed to their yards by skid loaders.

Consider and Take Action re: Extension of Letter of Credit (LaRue Fields) The Board reviewed the letter sent by Belken Engineering, Inc. to Dennis Farrell regarding LaRue Fields – Warranty Period. The Board discussed the amount of work that as of this date has not been completed in accordance with the developer’s agreement with LaRue Fields, LLC, Dwight and Dale Huston members. Discussion also included the amount of the letter of credit to be extended. Motion made by Vernon Pogue, second by Doug Yelk to leave the amount of the letter of credit at $121,325.00 and extend the date to September 21, 2006. Vernon Pogue amended motion, second by Doug Yelk to add that the work be completed by June 1, 2006. After discussion, it was decided to stay with the original motion made by Vernon Pogue, second by Doug Yelk to extend the letter of credit for one year to September 21, 2006 in the amount of $121,325.00.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried. Dwight and Dale Huston will be contacted to come to the next Town Board meeting to be held on September 12, 2005 to discuss these issues. The Clerk will contact the bank holding the letter of credit and extend for one year at present amount and Town’s attorney will be asked to review the letter of credit to see if there are any obstacles to this extension.

Chairman Appointment of People to fill 2 Vacancies on the Plan Commission, Confirmation by Board Chairman Updike stated that Roger Fetterly, Chairman of the Plan Commission recommended John Quimby and Dot Havens to be appointed to the Plan Commission. Moved by Lyle Updike, second by Vernon Pogue to appoint John Quimby and Dot Havens to the Plan Commission to fill 2 vacant seats created by the resignation of Carl Williamson and Jennifer Deuster-Loesch, terms to expire on July 1, 2007.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

Moved by Lyle Updike, second by Doug Yelk to reappoint Alan Meyer to the Plan Commission for a 3-year term ending July 1, 2008.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

Consider and Take Action re: Sun Prairie Public Library Request for Participation in Strategic Planning Process Clerk Quick has some recommendations; however, will contact them to see if anyone would be interested in participating. No action taken.

Consider and Take Action re: Application for Operator License The Board reviewed the application, history check and class certificate for Kevin Viney. Moved by Doug Yelk, second by Vernon Pogue to approve the application for operator license for Kevin Viney.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

Consider and Take Action re: Road Agreement with V. Maly The Board reviewed the draft developer’s agreement with Vince Maly. The Board and Dennis Farrell discussed the road and hammerhead end to be built. Consensus of the Board is to receive $5000 in escrow money for any damage that may occur on Parkview Road. Maly was also advised that any work done on Parkview Road is to be completed according to Town ordinance and that Dennis Farrell be contacted to check as the work progresses. This will again be on the September 12, 2005 agenda.

Consider and Take Action re: Creek Haven Road Right-of-Way Issue Clerk Quick informed the Board that there is a potential problem with Creek Haven Road. Residents who live near the end of Creek Haven Road inquired about dividing their lot, which runs north and south of the road easement. Road right-of-way dedication would be required. Ms. Quick told owners that the Town would probably also require that the road be constructed. The cost estimate to build the road is approximately $44,000 plus engineering costs for a drainage plan and construction. The residents have decided not to pursue at this time. Clerk Quick stated that this cost could be special assessed to the landowners benefiting from the road and that the Town could share in this also. No action taken.

Joan Rademacher reported that various bids for this project have been received. She and Clerk Quick will get together and make a decision regarding the tile and carpet. Consensus of the Board was that it was budgeted and they should proceed.

Consider and Take Action re: Payment for Purchase of Pumper/Tanker – Sun Prairie Fire Department Lyle Updike presented various options for the pumper tanker purchase. The Board reviewed the options presented and consensus was to go with the 50% prepayment option. The Town’s share would be $14,089.47.

Audit and Pay Bills The Board reviewed the invoice payments and Vernon Pogue made the motion, second by Doug Yelk to approve payment as presented.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

Old Business/New Business

• Doug Yelk stated that the Land Trust Commission met and the consensus was to make contact with the landowners to create a recreation corridor along the Koshkonong Creek. The area targeted at this time would be from McCarthy Park to CTH T.
• Lyle Updike reported that the Metropolitan Planning Organization could have 2 County Executive appointments from Towns and small cities based on the new census. Consensus was to contact other Towns and the Wis. Towns Association and together make a recommendation.

Correspondence

• Dane County Zoning is having an inspector specializing in erosion control and stormwater management check into the questions the Town had regarding flooding and filling in at Wave Communications and East End subdivision.
• Received from the Wisconsin Dept. of Administration the 2005 preliminary population estimate of 2362 up from 2345.
• Clerk Quick stated the Wis. Dept. of Revenue sent the equalization report and the Town of Sun Prairie’s 2005 equalized value is $221,554,700. The Statement of Assessment for 2005 was also given to the Board.
• Chairman Updike, Chairman Fetterly and Clerk Quick will meet with representatives of the City of Madison here on Wednesday August 24th to learn about the City’s Comprehensive Plan.
• On Thursday August 25^th Chairman Updike and Chairman Fetterly meet with the Village of Cottage Grove and their planning group.
• Michels Corporation sent a letter to Chairman Updike regarding a Special Use Permit. Chairman Updike will contact regarding what qualifies someone to obtain a special use permit. A special use permit is not issued to someone to use the road as a through road.

Set Next Meeting Date/Adjournment Moved by Vernon Pogue, second by Doug Yelk to set the next regular Town Board meeting for Monday, September 12, 2005 at 7:30 P.M. and to also adjourn the meeting.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

The chairman declared the meeting adjourned at 10:55 P.M.

Correct Attest,

Joan M. Rademacher

Deputy Clerk