The Town Board of the Town of Sun Prairie met on Monday, September 13, 2004 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road.

Call to Order The meeting was called to order at 7:30 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick, deputy clerk Joan Rademacher and highway patrolman Dennis Farrell were present. Six other people attended the meeting.

Pledge of Allegiance The Pledge of Allegiance was led by Claudia Quick.

Statement of Public Notice The chair directed that the minutes show that notice of the Town Board meeting was published in the September 9, 2004 issue of The Star. Copies were also posted on the three town bulletin boards on September 9, 2004.

Approve Minutes of Previous Meetings Moved by Vernon Pogue, second by Doug Yelk to approve the minutes from the August 10, 2004 meeting as presented. Motion carried. Moved by Vernon Pogue, second by Doug Yelk to approve the minutes from the August 23, 2004 meeting as presented. Motion carried.

Presentation from the Public None

Report on Town Roads

1. Discussion regarding connecting road between LaRue Lane and LaRue Fields Lane – Dennis Farrell reported that the County could no longer require a specific length for a dead-end town road. He would like the Town ordinance to reflect the same. This would eliminate the need to connect LaRue Lane and LaRue Fields Lane thus discouraging truck traffic that could occur on LaRue Lane. The consensus of the Board was to not connect the two roads but to leave as a dedicated road on the plat but not to construct at this time.
2. John Belken, Belken Engineering, documented and measured all the soft spots that were found during the first proof rolling. This will insure that when the proof rolling is again done in November we will be able to see if repairs were made.
3. Phil Miller, from Wieser Construction checked the new salt structure. Although there is some question about how the door will perform due to its weight both Dennis Farrell and Miller are satisfied with the new facility.
4. F.C. Raemisch and Sons assured Dennis Farrell that they will repair the failed road in Savannah Valley.

Presentation by S. Sveda- Drovers Woods Park request for financial assistance Larry Sveda and residents from Drovers Woods asked the Town Board to consider contributing financial support for playground equipment. Monte Couch, also a resident of Drovers Woods, stated that if the Town contributes towards the park it is in violation of the Drovers Woods Homeowners Association by-laws. After considerable discussion the consensus of the Board was that the Town owns the park but it does not operate the park. They asked that the homeowner’s association check their by-laws, and possibly consider changing them to bring the by-laws up-to-date. The Board also pointed out that the park in Drovers Woods is unique to that area and to consider carefully if they want to open it up as a Town Park. They were also informed that they could return to the Board with another proposal at a future date.

Consider and Take Action re: Dane County Ordinance Amendment #11 creating an Adult Entertainment Overlay District Moved by Doug Yelk, second by Vernon Pogue to approve Dane County Ordinance Amendment #11 creating an Adult Entertainment Overlay District. Motion carried.

Make Appointments to Joint Town of Sun Prairie/Village of Cottage Grove Ad Hoc Committee Moved by Doug Yelk, second by Vernon Pogue to appoint to the Ad Hoc Committee Carl Williamson as Plan Commission member and Lyle Updike as Board representative. The position of citizen member has not been filled. Motion carried. Lyle Updike abstained from voting.

Take Action re: compensation Moved by Vernon Pogue to set compensation at $25.00 plus mileage. Moved by Doug Yelk, second by Vernon Pogue to amend the previous motion to have compensation equivalent to per diem and expenses of the Plan Commission. Motion carried. Lyle Updike abstained from voting.

Make Appointments to Land Trust Commission as indicated by Town Conservation Easement Program Ordinance Moved by Lyle Updike, second by Vernon Pogue to appoint to the Land Trust Commission John Blaska as citizen member, Doug Yelk as Board member and Roger Fetterly as Plan Commission member. Motion carried. Doug Yelk abstained from voting.

Take Action re: compensation Moved by Lyle Updike, second by Vernon Pogue to have compensation equivalent to per diem and expenses of the Plan Commission. Motion carried. Doug Yelk abstained from voting.

Chairman Appointment of People to fill 2 Vacancies on the Plan Commission and reappointment of 2 plan commission members. Confirmation by Board On Roger Fetterly recommendation it was moved by Lyle Updike, second by Doug Yelk to appoint Jennifer Deuster-Loesch for a 3-year term effective July 1, 2004 to July 1, 2007 and appoint Kennan Crothers for term effective August 16, 2004 to June 30, 2005. Motion carried.

Moved by Lyle Updike, second by Doug Yelk that Carl Williamson and July Stang be reappointed for 3-year terms effective July 1, 2004 to July 1, 2007. Motion carried.

Audit and Pay Bills Moved by Doug Yelk, second by Lyle Updike to approve the payment of bills as presented. Motion carried.

• Review Contingency Plan for Elections – Claudia Quick and chief inspectors Wanda Hahn and Diane Powelka attended an election training session held at the Town of Bristol.
• LaRue Fields Report – received the certificate of insurance from R. J. Huston Co.
• East End Report – the developer’s agreement has been signed
• Savannah Valley – Letters of credit were lowered for erosion control to $10,000 and public improvement to $5,000
• Blair Moldenhauer – the developer’s agreement amendment was signed by the Board
• Open records request – received from Scott Kelly

Old Business/New Business

• Fire Unit Report - Lyle Updike reported he met with the fire advisory unit on September 8^th. The proposed budget for 2005 is being reviewed.
• Comprehensive Plan – Lyle Updike presented a draft of a graduate study that is proposed as an unbiased 3^rd party review of the comprehensive plans for the Town of Sun Prairie and City of Sun Prairie. Lyle will be meeting with the parties involved and reporting back to the Board.
• Natural Hazard Mitigation – Doug Yelk reported that the Natural Hazard Mitigation Committee that he participated in has dissolved due to lack of funds.

Set Next Meeting Date/Adjournment The next meeting date was set for Monday, September 27, 2004 at 7:30 P.M. Moved by Vernon Pogue, second by Doug Yelk to adjourn the meeting. Motion carried. The chairman declared the meeting adjourned at 10:10 p.m.

Correct Attest,

Joan M. Rademacher, Deputy Clerk