The Town Board of the Town of Sun Prairie met on Monday, November 25, at 7:00 P.M. at the Town Hall, 5556 Twin Lane Road.

Call to Order The chairman, Lyle Updike called the Public Hearing on the 2003 Budget to order at 7:00 P.M. Supervisors Vernon Pogue and Doug Yelk, Clerk Claudia Quick, Deputy Clerk Joan Rademacher and Highway Patrolman Dennis Farrell were present. Twenty-two other people attended the meeting.

Statement of Public Notice The chair directed that the minutes show that notice of the public hearing and budget summary were posted on the two town bulletin boards and temporarily at Buckshot’s Hwy. N on November 7, 2002. The same notice was published in the November 14 and November 21, 2002 issues of The Star. The agenda was also faxed to the Capital Times.

Public Hearing on Proposed 2003 Budget The chairman immediately opened the meeting to a public hearing on the proposed amended budget. Monte Couch made a motion to adjourn the budget hearing on the proposed 2003 budget and job descriptions to December 9, 2002 for the reason that the salaries of the clerk and treasurer and other budget decreases and increases were not made public soon enough. Ellen Couch seconded the motion. A vote was taken with the chairman declaring the nays had the vote. Motion defeated, the meeting would remain in session. Those present were supplied with detailed copies of the proposed budget. The chairman reviewed the 2003 Budget Summary specifically explaining the Clerk and Treasurer salaries and the reasons for the change, new plow truck and the increase in the EMS budget. When the board was questioned by a resident in regards to the increase in salaries the chairman stated that at the last budget meeting the staff was asked to reconcile the numbers from the worksheets they had. He further explained that the board approved the policy not the final numbers. As a point of clarification the board does not approve any specific numbers that is done at the Town Board meeting when the 2003 budget is adopted. The residents continued to ask questions on other budget items for clarification.

Lyle Updike acted as chairman. The chair called the Town Meeting to order at approximately 8:00 P.M. The Town Meeting is a meeting of the electors called by the Town Board, pursuant to State Statutes Section 60.12(1)(c).

To adopt the 2002 Town Tax Levy to be paid in 2003 pursuant to Section 60.12(1)(a) of Wisconsin Statutes. Moved by Richard Rademacher, second by Cebby Koepke to approve the 2002 Town Tax Levy of $516,015.00. This sets the mill rate at 3.46705/thousand. The assessment ratio is 93.8679781%. Moved by Mike Blaska, second by Monte Couch to table the motion to adopt the Town Levy; the reason being that items 2 through 5 could have an impact on the final levy should there be any increase or decrease in these items. Motion carried.

Approve the total 2003 highway expenditures pursuant to Section 81.01(3) of Wisconsin Statutes. Moved by Mike Blaska, second by Jerry Bradley to approve the 2003 Highway Expenditures listed as $326,394.00. Discussion followed regarding the 3% increase in wages for the highway patrolmen. Motion carried.

Authorize Town Borrowing Moved by Dennis Farrell, second by Mike Blaska to allow the Town Board to borrow up to $30,000.00 over the total budget amount without authorization of the electorate. (A larger amount would require the approval of the electors of the Town at a Town Meeting.) Motion carried.

Set Compensation of elected town officials for the term of office beginning April 8, 2003 for two years pursuant to Sec. 60.32 of Wis. Statutes. Moved by Mike Blaska, second by Cebby Koepke to set the salaries of the elected officials as presented in the budget. Motion carried. A lengthy discussion followed after which it was moved by Mike Blaska, second by Deb Blaska to amend the Clerk salary from $38,425 to $40,000. It was decided to have a ballot vote. Dennis Farrell and Andrew Kolberg were ballot clerks. The count was 13 votes for the increase, 15 votes against the increase. Motion defeated.

The chairman stated that a motion would be in order to adopt the chairman salary at $3,000 with a $35 per diem, Supervisors’ salary at $2,000 with a $35 per diem, Constable salary of $750, Clerk salary at $38,425 and Treasurer salary at $16,354.

Robert Quick addressed the meeting explaining the history of the Clerk/Office Manager position and how it came about. A discussion followed. Moved by Cebby Kopeke, second by Mike Blaska to amend the proposal on the floor to change the Clerk salary from $38,425 to $40,000. A ballot vote would be taken with Dennis Farrell and Andrew Kolberg as ballot clerks. The count was 13 votes for the increase, 15 votes against the increase. Motion defeated.

The original motion made by Mike Blaska, second by Cebby Kopeke to set the salaries of the elected officials as presented in the budget stands.

To authorize the Town Board to hire a town officer (treasurer) as an employee and set an hourly wage pursuant to Sec. 60.10(1)(g) of Wis. Statutes. Moved by Judy Stang, second by Alan Meyer to authorize the Town Board to hire a town officer (treasurer) as an employee and set an hourly wage of $12.00. Motion carried.

* The chairman restated the tabled motion made by Richard Rademacher, second by Cebby Koepke to approve the adoption of the 2002 Town Tax Levy to be paid in 2003 at $516,015. There was one vote against. Motion carried.

There being no other business for the Town Meeting, moved by Vernon Pogue, second by Doug Yelk to adjourn the meeting of the electors. Motion carried. The chairman declared the meeting adjourned at 9:00 P.M.

PUBLIC HEARING AND TOWN BOARD MEETING

The chairman called the regular meeting to order at 9:10 P.M.

Statement of Public Notice The chair directed that the minutes show that notice of the Town Board meeting was published in the November 21, 2002 issue of The Star. The agenda was also faxed to the Capital Times. Copies were posted on the two town bulletin boards and temporarily at Buckshot’s Hwy. N on November 22, 2002.

Approve Minutes of Previous Meeting Moved by Vernon Pogue, second by Doug Yelk to approve the minutes of the November 11, 2002 meeting.

Presentation from the Public none

Public Hearing - Consider Adoption of Ordinance re: Town Clerk Responsibilities and Duties. The chairman opened the public hearing. Monte Couch asked various questions concerning the Wis. Statutes and how the board interpreted them. Jerry Bradley asked if the Town attorney had reviewed the ordinance. The chairman stated that Attorney Hazelbaker had reviewed it. The chairman closed the public hearing. Moved by Vernon Pogue, second by Doug Yelk to approve the adoption of Ordinance 2002-5 outlining the Town Clerk Responsibilities and Duties with an amendment to Section 6 (B) (1) to delete "be responsible for" and insert "assist in" preparing the annual budget of the Town subject to directives of the Town Board. Motion carried.

Public Hearing - Consider Adoption of Ordinance re: Town Treasurer Responsibilities and Duties. The chairman opened the public hearing. There were no comments on the proposed ordinance. The chairman closed the public hearing. Moved by Vernon Pogue, second by Doug Yelk to approve the adoption of Ordinance 2002-6 outlining the responsibilities and duties of the Town Treasurer. Motion carried.

Consider any Amendments and Adopt 2003 Town Budget Lyle Updike reported on the Fire Commission meeting he attended on November 19, 2002. He presented the Sun Prairie Volunteer Fire Dept. 2003 requesting budget. The net assessment for the fire unit is less than what is shown in the Town budget. The Town of Sun Prairie share is 25.7% or $35,619. The amount in the budget is $39,345. Consensus of the board was to leave the amount as is in the budget. Moved by Vernon Pogue, second by Doug Yelk to adopt the proposed 2003 budget. Motion carried.

TOTAL REV & CASH APPLIED $927,079

EXPENDITURES
General Government $154,529
Public Safety 90,709
Public Works 420,381
Health & Human Services 1,550
Conservation and Development 15,554
Capital Outlay 114,162
Debt Service 52,415
TOTAL EXPENDITURES $849,300

Audit and Pay Bills The Board reviewed the invoice listing. Moved by Vernon Pogue, second by Doug Yelk to approve payment of bills except Cingular Wireless. Motion carried.

• Dennis Farrell presented the bid for the new plow truck to the board.
• Vernon Pogue reported on the EMS. There will be a bill for building maintenance due in December.
• Lyle Updike reported that the address maps needed for the Fire Dept. and EMS should be updated as new residences are added to the Town. This would be done manually at the time a building permit is issued and the new addresses sent to the Fire Unit and EMS. It was suggested that the Town of Burke and Town of Bristol be contacted to coordinate efforts to do this manual updating and therefore keep the Fire Unit and EMS up-to-date.
• The new west portion of Manley Drive will be constructed and paved next week. This road is located on property which previously belonged to Hartman /section 10.
• Doug Yelk reported that there is more manure being dumped in the road right-of- way on Connors Road. Consensus of the Board was to send a letter to the landowner asking that the manure be removed within 15 days or the DNR (Dept. of Natural Resources) will be notified.

• Received a notice from the Wisconsin DNR that a study conducted to identify places critical to meeting Wisconsin’s conservation and recreation needs is available on disc titled Wisconsin Land Legacy Report. Lyle Updike suggested that the CD be ordered, as it would contain valuable information for the Town Plan Commission.

• Received the staff review report from Dane County Planning & Development on the Steve Drunasky rezone

Set Next Meeting Date/Adjournment The next Town Board meeting was set for Monday, December 9, 2002 at 7:30 P.M. Moved by Vernon Pogue, second by Doug Yelk to adjourn this meeting. Motion carried. The chairman declared the meeting adjourned at approximately 10:30 P.M.

Correct Attest,

Joan M. Rademacher

Deputy Clerk