The Town Board of the Town of Sun Prairie met on Monday, December 12, 2005 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road, Marshall, Wisconsin.

Call to Order The meeting was called to order at 7:30 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick, deputy clerk Joan Rademacher and highway patrolman Dennis Farrell were present. Chris Butschke and Larry Herman were also present at the meeting.

Statement of Public Notice The chair directed that the minutes show notice of the Town Board meeting was published in the December 8, 2005 issue of the Star and a copy was faxed to the Capital Times. Copies were also posted on the three town bulletin boards on December 9, 2005.

Pledge of Allegiance Vernon Pogue led the Pledge of Allegiance.

Approve Minutes of Prior Meetings There were no minutes to approve.

Presentation from the Public None

Building Inspection Report – Chris Butschke, Independent Inspections, Ltd. Building Inspector Chris Butschke presented a report on the number of inspections performed in the Town of Sun Prairie. There were a total of 295 inspections completed from Jan. 1, 2005 to Nov. 30, 2005 with fees amounting to $30,722.97 of which the Town retained 10% or $2,792.99 and 90% or $27,929.98 was paid to Independent Inspections, Ltd. Chris stated that the additional requirement of an occupancy bond has helped in having inspections completed prior to people moving into their homes.

Consider Contract for Building Inspections Services Clerk Quick received a letter from Independent Inspections for a building inspection service fee increase of 15%. The last time there was a fee increase was January 1999. The target date for the new contract is January 1, 2006. After review and discussion it was moved by Vernon Pogue, second by Doug Yelk to approve the Building Inspections Services Contract as presented.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

Consider Intergovernmental Agreement between the Town of Sun Prairie and the City of Sun Prairie regarding Portions of Bird Street, Bailey Road and Town Hall Drive. Larry Herman, City of Sun Prairie Larry Herman, City of Sun Prairie Director of Public Works, along with the Board reviewed and discussed the final draft of the intergovernmental agreement between the Town of Sun Prairie and City of Sun Prairie regarding portions of Bird Street, Bailey Road and Town Hall Drive. Mr. Herman stated the City has a multi-year project at the Wastewater Treatment Plant located on Bailey Road and that this agreement meets everyone’s needs.

Chairman Updike stated that changes were made to the document that was discussed at a previous Town Board meeting. He further stated that the Town’s objective is to eliminate through traffic and not destination traffic.

Mr. Herman will take the agreement to the City of Sun Prairie for their consideration and then will be placed on a future Town Board meeting agenda for action.

• Dennis Farrell reported that the grader needs to be kept in the garage because of the width of the wing and therefore the new pick-up has to be stored in the second building. He would like to have more lighting put in that building and have an opener put on the overhead door. Consensus of the Board was to have Dennis get bids and to go with the one he feels is best as long as it is within the highway budget.
• Approximately 100 tons of salt has been used leaving 270 tons. Dennis reported that more salt could be obtained from Columbia County.
• Highway Patrolman Farrell has purchased 2 used generators from Federal properties for the Town’s use. One of the generators has been set up for use if the Town Hall is without power. The other generator will be used as an early response in an emergency and is mounted on a trailer. Chairman Updike had talked with Patrolman Farrell about having more outlets placed on the generator. Dennis looked into purchasing a 3-phase utility box with numerous outlets. This would then have the capability of running a number of items and have ground fault protection; therefore being very safe for anyone using in an emergency setting. This generator would have outlets for 110 and 220 services with unlimited load. Consensus of the Board was that if funds are available within the highway budget he could proceed with the purchase.
• Clerk Quick and patrolman Farrell are proceeding with the signing grant application.

Consider and Take Action re: Fee Schedule Revisions Moved by Doug Yelk, second by Vernon Pogue to approve Resolution 12-12-2005 - Fee Schedule for Service, Licenses and Equipment Hire.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

Audit and Pay Bills

The Board reviewed the invoice payments and Vernon Pogue made the motion, second by Doug Yelk to approve payment as presented with the additions listed.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

Authorize Clerk and Chairperson to pay end of year bill, in absence of regular meeting Moved by Vernon Pogue, second by Doug Yelk to authorize Clerk Quick and Chairperson Updike to pay the end of year bills in absence of a regular meeting.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

Old Business/New Business Chairman Updike stated that he attended a meeting with the City of Madison and City of Sun Prairie representatives and there is interest in long-term boundary agreements. He will be attending another meeting on January 12, 2006 at 3:00 p.m. at the City-County Building and asked that Clerk Quick and Plan Commission Chair Fetterly attend also.

Correspondence Clerk Quick reported that an e-mail was received from Scott Kugler, Director, Planning & Economic Development for the City of Sun Prairie in regards to the West End Addition to the Ease End subdivision. This is Kennen Crothers addition. He expressed concerns with the name of the subdivision and also if this is something that the Plan Commission and Town Board supports. Plan Commission Chair Roger Fetterly and Clerk Quick will meet on Thursday, December 15 with Scott Kugler and Regina Bulter from the City Planning Dept. and Kennan Crothers, developer.

Set Next Meeting Date/Adjournment Moved by Doug Yelk, second by Vernon Pogue to set the next regular Town Board meeting for Monday, January 9, 2006 and adjourn the meeting.

Voting AYE: Updike, Pogue and Yelk

Voting NAY: None

Absent: None

Motion carried.

The chairman declared the meeting adjourned at 10:00 P.M.

Correct Attest,

Joan M. Rademacher, Deputy Clerk