The Town Board of the Town of Sun Prairie met on Monday, December 13, 2004 at 7:30 P.M. at the Town Hall, 5556 Twin Lane Road.

Call to Order The meeting was called to order at 7:35 P.M. by chairperson Lyle Updike. Supervisors Vernon Pogue and Doug Yelk, clerk Claudia Quick, deputy clerk Joan Rademacher and highway patrolman Dennis Farrell were present.

Statement of Public Notice The chair directed that the minutes show that notice of the Town Board meeting was published in the December 9 issue of the Star. Copies were also posted on the three town bulletin boards on December 10, 2004.

Pledge of Allegiance Doug Yelk led the Pledge of Allegiance.

Approve Minutes of Previous Meetings Moved by Vernon Pogue, second by Doug Yelk to approve the minutes as presented from the November 22, 2004 Public Hearing on 2004 Budget, Town Electors Meeting and Town Board Meeting. Motion carried.

Presentation from the Public None

*Public Hearing – Discontinuance of Public Right of Way/Vacation of Portion of Hidden Meadows Drive The Chair opened the public hearing. Discussion centered on if the Town should have a policy for granting variances. Consensus was that each variance be decided on a case-by-case basis and be granted only in special circumstances.

The chair closed the public hearing.

Consider and Take Action re: Discontinuance of Public Right of Way/Vacation of Portion of Hidden Meadows Drive Moved by Vernon Pogue, second by Doug Yelk to approve the discontinuance of public right of way/vacation of portion of Hidden Meadows Drive. Motion carried.

*Public Hearing – Discontinuance of Public Right of Way/Vacation of Portion of JB Farm Road The Chair opened the public hearing. After discussion the chair closed the public hearing.

Consider and Take Action re: Discontinuance of Public Right of Way/Vacation of Portion of JB Farm Road Moved by Doug Yelk, second by Vernon Pogue to approve the discontinuance of public right of way/vacation of portion of JB Farm Road. Motion carried.

Report on Town Roads Dennis Farrell discussed the following:

1. A check valve was put in the International plow truck to prevent the cylinder holding the plow blade from lowering automatically. He stated it was a safety issue and cost was $300.00.
2. In ordering the new pick-up truck a representative from Frank Porth stated the Town would have a much better truck if a LS model were ordered instead of a SA model. He was told the best deal was to order the upgraded truck and take off options over ordering a base truck model and adding options. The extra cost is $1,674.00.

Consider Reduction of Letter of Credit for K. Crothers Moved by Vernon Pogue, second by Doug Yelk to approve the reduction in the letter of credit for Kennan Crothers to $7500.00. This is 125% of the $6000 that is the estimated remaining construction cost.

Motion carried.

Consider and Take Action re: Memo of Understanding for Statewide Voter Registration System After discussion it was moved by Vernon Pogue, second by Doug Yelk to approve the memo of understanding for statewide voter registration system. Motion carried.

Consider revisions to Fee Schedule Moved by Vernon Pogue, second by Doug Yelk to approve the fee schedule with a change in reimbursement for mileage to $0.375 with the rate to take effect Jan. 1, 2005. Motion carried.

Review Parking Restrictions and Parking Ordinance Options After considerable discussion and review of the options presented the Board asked that the Clerk work on the ordinance for the next meeting.

Consider and Take Action re: Sick Time and Sick Pay Benefit Dennis Farrell asked if the Board would consider allowing an employee to transfer/donate sick time to a fellow employee in need if that would ever become an issue. An amendment to the employee handbook will be drafted and action taken at a future town board meeting. Any other issues regarding sick pay benefit would need to be discussed at a budget meeting.

Consider and Take Action re: Office staffing/coverage Board discussed the possibility of having to close the office at times because of number of hours being put in by office staff.

Audit and Pay Bills Moved by Vernon Pogue, second by Doug Yelk to approve the payment of bills as presented with the additions listed. Motion carried.

Treasurer’s Report Joan Rademacher reported the taxes had been mailed on Friday, December 10 and that payments had been received.

Clerk’s Report Claudia Quick reported on the following:

1. Received a copy of a letter written by Gary Rehfeldt, Hazelbaker & Associates, S.C. to Todd Violante, acting director of Dane County Planning and Development regarding concerns the County has with "requirement" of a conservation easement as a condition of rezone per town ordinance.
2. Beth Krebs, City of Sun Prairie planner, sent letter stating the City had recommended approval of the CSM for Vince Maly.
3. Kathleen Falk’s office called asking to reserve the town hall for an Attain Dane listening session on Wednesday, January 19, 2005.

Correspondence Lyle Updike received handouts from the Library to be available at the Town Hall.

Set Next Meeting Date/Business/Adjournment The next meeting date was set for Monday, December 27, 2004 at 7:30 P.M. Moved by Vernon Pogue, second by Doug Yelk to adjourn the meeting. Motion carried. The chairman declared the meeting adjourned at 11:35 P.M.

Correct Attest,

Joan M. Rademacher, Deputy Clerk